Project Coordinator

Garden City Tree and Landscape; Victoria; On-site; CAD 37,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Health Spending Account

Life insurance

Work clothing

Career advancement

Free parking

Mulch and soil access

Free coffee

Team gatherings

Safe work environment

Job summary

Victoria Garden City Tree & Landscape Ltd. is seeking a detail-oriented Project Coordinator to support our Landscape Construction team in Victoria, BC.

You will partner with the Project Manager and Foremen to keep projects organized, schedules updated, and all documentation flowing between office and field. This hands-on role suits someone who enjoys organization, technology, problem solving, and collaborating with diverse teams.

Qualifications

• 1+ year of experience in administration, project coordination, construction administration, or a similar role.
• Strong Microsoft 365 skills, especially Excel, Outlook, Word, Teams, and SharePoint.
• Experience with scheduling, project management, or digital administrative systems.
• Excellent organization, time management, and attention to detail.
• Strong written and verbal communication in English.
• Ability to manage multiple priorities and follow up on outstanding information.
• Comfortable learning and adopting new technology and software.
• Able to work independently while knowing when to elevate an issue.

Responsibilities

• Maintain project files, documentation, drawings, photos, purchase orders, and other project records.
• Assist with project scheduling and updates in LMN
• Review timesheets, labour hours, and cost codes for accuracy
• Track daily project and safety documentation and follow up on missing information
• Organize receipts, expenses, supplier invoices, purchase orders, materials, and deliveries
• Support project invoicing and change order documentation
• Assist with project meetings, action items, and follow up
• Support project kick-off and closeout documentation
• Work with Project Managers, Foremen, Finance, Estimating, suppliers, and field teams to keep projects organized and moving forward

Skills

Microsoft 365

Excel

Time management

Communication

Prioritization

Independence

Adaptability

Education

Post-secondary education in business/administration/construction administration

Tools

LMN

Job description

Project Coordinator

Victoria Garden City Tree & Landscape Ltd.

Location: Victoria, BC

Job Description

Garden City Tree & Landscape Ltd. is looking for an organized and detail-oriented Project Coordinator to support our Landscape Construction team.

You will work closely with our Project Manager and Foremen to keep projects organized, schedules updated, documentation complete, and information moving efficiently between the office and field.

This is a hands-on coordination role for someone who enjoys organization, technology, problem solving, and working with a variety of people.

Responsibilities

• Maintain project files, documentation, drawings, photos, purchase orders, and other project records
• Assist with project scheduling and updates in LMN
• Review timesheets, labour hours, and cost codes for accuracy
• Track daily project and safety documentation and follow up on missing information
• Organize receipts, expenses, supplier invoices, purchase orders, materials, and deliveries
• Support project invoicing and change order documentation
• Assist with project meetings, action items, and follow up
• Support project kick-off and closeout documentation
• Work with Project Managers, Foremen, Finance, Estimating, suppliers, and field teams to keep projects organized and moving forward

Qualifications

• 1+ year of experience in administration, project coordination, construction administration, or a similar role
• Strong Microsoft 365 skills, particularly Excel, Outlook, Word, Teams, and SharePoint
• Strong Excel skills, including formulas, sorting, filtering, tables, and data organization
• Experience with scheduling, project management, or digital administrative systems
• Excellent organization, time management, and attention to detail
• Strong written and verbal communication skills in English
• Ability to manage multiple priorities and follow up on outstanding information
• Comfortable learning and adopting new technology and software
• Able to work independently while knowing when to elevate an issue

Assets

• Experience in construction, landscaping, contracting, or another project-based environment
• Experience with LMN or similar project management software
• Familiarity with construction terminology, timesheets, cost codes, purchase orders, invoices, and project documentation
• Post-secondary education in business, administration, construction administration, or a related field

Compensation

• $27-30 per hour, depending on skills and experience.

Benefits

• Extended Health and Dental Benefits.
• Health Spending Account.
• Life Insurance.
• Quality work clothing.
• Training and career advancement opportunities.
• On-site free parking.
• Access to in-house mulch and soil for personal use.
• Free coffee from our in-office machine.
• Monthly team gatherings with food and beverages.
• Supportive, friendly, and safe work environment.

Schedule

Regular: Monday to Friday, 7:15 AM - 3:45 PM

Seasonal Hours (May-September): Monday to Thursday, 6:45 AM - 5:15 PM

Work Location

Based on Garden City Headquarters - 4370 Interurban rd.

Occasionally can travel to site in the Greater Victoria Area

About Us

Garden City Tree & Landscape Ltd. is a leading landscaping company serving Greater Victoria for over twenty years. We take pride in quality craftsmanship, safety, professional development, and providing our employees with competitive wages, quality equipment, benefits, and opportunities for growth.

If you’re coming from civil construction, excavation, or another heavy equipment environment, this is an opportunity to bring your experience into landscape construction, work on smaller and more focused projects, and see the finished product while building beautiful outdoor spaces.

Our Core Values

• Respect for Individuals
• Personal Accountability
• Quality of Work
• Safe Work Environment
• Peer Support
• Client Experience