Landscape Project Coordinator — Organize, Schedule & Deliver

Garden-City-Tree-; Victoria; On-site; CAD 37,000 - 41,000; Full time

Benefits offered by this job

Health benefits

Health spending account

Life insurance

On-site parking

Training opportunities

Team gatherings

Job summary

Victoria Garden City Tree & Landscape Ltd. is seeking a detail‑oriented Project Coordinator to support our Landscape Construction team in Victoria, BC. You will work with the Project Manager and Foremen to keep projects organized, schedules updated, and information flowing between office and field.

This hands‑on role involves organization, technology, problem solving, and coordinating with a variety of teams to ensure smooth project execution and timely communication.

Qualifications

• 1+ year of experience in administration, project coordination, construction administration, or a similar role
• Strong Microsoft 365 skills, particularly Excel, Outlook, Word, Teams, and SharePoint
• Strong Excel skills, including formulas, sorting, filtering, tables, and data organization
• Experience with scheduling, project management, or digital administrative systems
• Excellent organization, time management, and attention to detail
• Strong written and verbal communication skills in English
• Ability to manage multiple priorities and follow up on outstanding information
• Comfortable learning and adopting new technology and software
• Able to work independently while knowing when to elevate an issue

Responsibilities

• Maintain project files, documentation, drawings, photos, purchase orders, and other project records
• Assist with project scheduling and updates in LMN
• Review timesheets, labour hours, and cost codes for accuracy
• Track daily project and safety documentation and follow up on missing information
• Organize receipts, expenses, supplier invoices, purchase orders, materials, and deliveries
• Support project invoicing and change order documentation
• Assist with project meetings, action items, and follow up
• Support project kick‑off and closeout documentation
• Work with Project Managers, Foremen, Finance, Estimating, suppliers, and field teams to keep projects organized and moving forward

Skills

Microsoft 365

Excel

Outlook

Word

Teams

SharePoint

Project scheduling

Communication skills

Time management

Detail-oriented

Independent worker

Education

Post-secondary education in business/administration/construction administration

Tools

LMN

Job description

Victoria Garden City Tree & Landscape Ltd. is seeking a detail‑oriented Project Coordinator to support our Landscape Construction team in Victoria, BC. You will work with the Project Manager and Foremen to keep projects organized, schedules updated, and information flowing between office and field.

This hands‑on role involves organization, technology, problem solving, and coordinating with a variety of teams to ensure smooth project execution and timely communication.