Project Coordinator

ubc; Vancouver; On-site; CAD 62,000 - 73,000; Part time

Job summary

UBC's Goldowitz Laboratory at the Centre for Molecular Medicine and Therapeutics seeks a part-time Project Coordinator (0.6 FTE) to oversee administrative duties and logistics for the Library of Lived Experience project in BC.

The role supports meeting logistics, timeline tracking, usability work, partner coordination, and financial administration, contributing to patient-focused research in pediatric neurodevelopmental care.

Responsibilities

• Schedules, attends and supports virtual steering committee, advisory board, and working group meetings.
• Maintains progress on the overall project timeline, identify resource needs, assign responsibilities as required and resolve or elevate issues in a timely fashion.
• Assists with creation of the Library, including usability evaluation, adoption and dissemination, implementation, evaluation, and sustainability
• Assists with coordinating activities with sites or programs; supports continued engagement with community- and institutional partners
• Helps identify and support recruitment of individuals with lived experience
• Assists in supporting delivery of- and data collection at virtual stakeholder and community partner meetings
• Assists with administering project finances, authorizing and reviewing expenditures, reconciling monthly statements, resolving discrepancies, budget forecasting, preparing statements of financial status, directing the transfer of funds as necessary
• Supports the efforts of the Librarian and ensures the organization and maintenance of project files and data
• Liaises with outside agencies and other institutions to identify areas of collaboration as needed Identifies, develops and maintains ongoing c

Job description

Staff - Non Union

Job Category

Non Union Technicians and Research Assistants

Job Profile

Non Union Salaried - Research Assistant /Technician 4

Job Title

Project Coordinator

Department

Goldowitz Laboratory | Centre for Molecular Medicine and Therapeutics | Faculty of Medicine

Compensation Range

$5,538.94 - $6,497.44 CAD Monthly

Posting End Date

August 25, 2026
Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

August 31, 2027

This position is expected to be filled by promotion/reassignment and is included here to inform you of its vacancy at the University.

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Summary

The emerging prominence of patient-oriented research in health care has been welcomed by patients, clinicians and policy makers. Its impact has already been evidenced in many areas of research and care; however, there are gaps in this evolving process such as 1) evidence-based information on disorders can be hard to find by the family, 2) there is no repository for knowledge from those with lived experience, and 3) the patient voice is ignored.
Miles Sibley, a patient advocate in the UK notes "if you can't find the evidence, you can't act on it".
And where there is the expression of the patient voice -- it is limited, there are dispersed sources of patient experiences/evidence, and there is no coherent synthesis of the patient data to inform other patients, the clinical/research settings, or the policy world.
These points are exacerbated by three other issues: 1) The voices of marginalized populations are typically not heard, 2) the individual with lived experience can be ignored as a complainer, and 3) when one is involved in pediatric conditions these issues are further exacerbated, that is the child's voice is often neglected.
An initial effort to fill some elements of these gaps was the creation of the Patient Experience Library that has been started in the UK by Miles Sibley and colleagues.
In the US, there is the Courageous Parents Network that has put together professionally produced documents and videos called VOICES to better appreciate the patient experience.

The overall goal of this project is to embed the patient and family voice into the healthcare system to benefit research in, and care of children with neurodevelopmental conditions in BC. The project focuses on advancing the care of children with neurodevelopmental conditions through research, practice, and policy using an integrated, multidisciplinary approach driven by voices of those with lived experience. We see this as a powerful platform to build in BC and across Canada, to democratize and improve care for affected children and their families.

We are looking for a part-time (0.6 FTE) project coordinator who will oversee the administrative aspects of the project and coordinate logistical elements to promote the implementation of the Library of Lived Experience.

Organizational Status

This position will report directly to Dr. Daniel Goldowitz, Senior Scientist at the Centre for Molecular Medicine and Therapeutics and PI for the Lived Experience Library: Brain-based Pediatric Conditions. This position will also work closely with leadership teams at the Tapestry Project and CHILD-BRIGHT, two key partners in this activity.

Work Performed

• Schedules, attends and supports virtual steering committee, advisory board, and working group meetings. In supporting these meetings, minutes would need to be taken and follow ups on key activities as needed.
• Maintains progress on the overall project timeline, identify resource needs, assign responsibilities as required and resolve or elevate issues in a timely fashion.
• Assists with creation of the Library, including usability evaluation, adoption and adaptation, dissemination, implementation, evaluation, and sustainability
• Assists with coordinating activities with sites or programs ; supports continued engagement with community- and institutional partners
• Helps identify and support recruitment of individuals with lived experience
• Assists in supporting delivery of- and data collection at virtual stakeholder and community partner meetings
• Assists with administering project finances, authorizing and reviewing expenditures, reconciling monthly statements, resolving discrepancies, budget forecasting, preparing statements of financial status, directing the transfer of funds as necessary
• Supports the efforts of the Librarian and ensures the organization and maintenance of project files and data
• Liaises with outside agencies and other institutions to identify areas of collaboration as needed Identifies, develops and maintains ongoing c