MOSAIC Research Coordinator

The University of British Columbia; Richmond; Hybrid; CAD 41,000 - 48,000; Part time

Job summary

The Mosaic Research Coordinator at The University of British Columbia supports a provincial study on echocardiography, genomics, and AI. You will coordinate participant recruitment, data collection, and regulatory submissions across Richmond and Delta hospital sites.

This part-time, hybrid role combines study operations, data management, and collaboration with clinicians and regulatory bodies to advance cardiovascular care. Strong organizational and communication skills are essential.

Qualifications

• Completion of a relevant technical program or a university degree in a related discipline.
• Minimum of three years of related experience or an equivalent combination of education and experience.

Responsibilities

• Recruit study participants and obtain informed consent.
• Coordinate daily study operations and monitor recruitment progress.
• Liaise with physicians and hospital staff to coordinate study operations.
• Maintain meticulous documentation and ensure adherence to study protocols.
• Assist in start-up and maintenance of multiple study sites and REB applications.

Skills

Technical program

University degree

3 years experience

Education

Technical program

University degree

Tools

REDCap

Excel

Word

PowerPoint

Job description

Job Title

MOSAIC Research Coordinator

Department

Tsang Laboratory, Division of Cardiology | Department of Medicine | Faculty of Medicine

Compensation

Compensation Range $29.82 - $35.16 CAD Hourly

Contract & Hours

This position is a part‑time hourly position and are expected to work 10-15 hours per week.

Work Location & Schedule

The successful candidate will be required to work across 2 hospital sites: Richmond Hospital and Delta Hospital.

Job End Date September 13, 2027.

Remote Work Note: This role is primarily on-site and may be eligible for up to one remote workday per week, subject to operational requirements.

Posting End Date

Posting End Date August 30, 2026 (Applications accepted until 11:59 PM on the Posting End Date)

About the Department

The Division of Cardiology in the Department of Medicine at the University of British Columbia is seeking a highly motivated and detail-oriented Research Coordinator to support a provincial study on echocardiography, genomics and AI. The Multi‑Omics and Sonography to Advance Integrated Cardiac Care (MOSAIC) study is aimed at improving cardiovascular disease risk prediction and care pathways across diverse populations in British Columbia (BC) and Yukon to advance personalized health innovations.

Job Summary

The Research Coordinator will play a critical role in coordinating all aspects of the research study, ensuring timely, efficient, and compliant execution of study‑related tasks while fostering a collaborative research environment. This role requires exceptional organizational and interpersonal communication skills, a strong ability to manage competing priorities, and a commitment to ethical research practices.

Organizational Status

The Research Coordinator will report to the Principal Investigators while working closely with research staff, clinical teams, and external stakeholders. This position requires frequent interaction with study participants, hospital staff, sponsors, and regulatory bodies.

Work Performed

Recruiting and enrolling study participants, including obtaining informed consent, scheduling laboratory visits, and coordinating participant follow‑up activities.

Coordinate daily study operations, including monitoring recruitment progress and participant retention metrics, and identifying and implementing strategies to enhance enrollment, participant engagement and operational efficiency.

Liaise with physicians and other hospital staff to establish and coordinate study operations within several departments, including laboratories and outpatient services.

Maintain meticulous documentation and ensure strict adherence to study protocols.

Assist the research managers with the start‑up and maintenance of multiple research study sites, including obtaining operational approvals and Research Ethics Board (REB) applications, amendments, and renewals.

Educate study participants on protocol requirements, schedules, and data collection tools.

Monitor study subjects for outcome events appropriately and report as specified in study protocol.

Actively participate in research team meetings.

Provide regular updates on research activities, establish effective communication with all team members, and ensure timely notification of adverse events and other issues to the research manager.

Ensure compliance with Good Clinical Practice (GCP) guidelines and all institutional, national, and international regulations.

Develop and update Standard Operating Procedures (SOPs) to align with sponsor requirements.

Access study data from various sources, including hospital electronic health records and picture archiving and communication systems.

Manage participant data using tools such as REDCap, ensuring data accuracy and integrity.

Coordinate data and sample collection, storage, and shipment of biological specimens according to study protocols.

Assist in developing research proposals, grant applications and study source documents.

Conduct literature review and summarize findings.

May contribute to academic publications and present at academic conferences; and Trav – travels between hospital sites as required to support study operations and research activities.

Perform other duties as needed.

Consequence of Error/Judgement

Failure to perform duties ethically or accurately could compromise study outcomes, jeopardise participant safety, and impact the credibility of the research program. Strict confidentiality and adherence to ethical standards are essential.

Supervision Received

Works under the supervision of principal investigators and research managers.

Supervision Given

The research coordinator may train volunteers, students and staff in research and projects.

Minimum Qualifications

Completion of a relevant technical program or a university degree in a relevant discipline and a minimum three years of related experience or an equivalent combination of education and experience.

• Willingness to respect diverse perspectives, including perspectives in conflict with one’s own
• Demonstrates a commitment to enhancing one’s own awareness, knowledge, and skills related to equity, diversity, and inclusion

Preferred Qualifications

• Exceptional interpersonal communication skills and experience in a patient‑facing or customer service role
• Recent experience in a clinical research setting.
• Proficiency with database systems (e.g., REDCap, EDC) and standard office tools (Word, Excel, PowerPoint).
• Strong time management skills with the ability to prioritize competing tasks and responsibilities.
• Demonstrated expertise in patient interaction, participant recruitment and participant retention
• Strong analytical and organizational skills, with the ability to assist with multiple projects and meet strict deadlines.
• Certification in Good Clinical Practice (GCP) or clinical trial management is preferred.
• Knowledge of Indigenous‑specific anti‑racism and cultural safety is an asset.
• Proven ability to prepare and submit online Research Ethics Board (REB) applications, amendments, and renewals with a strong understanding of regulatory requirements and ethical standards.
• Solid judgment and discretion in maintaining confidentiality and handling sensitive information.
• Exceptional attention to detail and accuracy in documentation, data entry, and reporting.
• Demonstrate the ability to collaborate with diverse teams and communicate effectively with investigators, participants, and other stakeholders.
• Ability to work independently with minimal supervision and contribute to a dynamic, fast‑paced research environment.
• Familiarity with specimen collection, handling, storage, and shipment processes in clinical research.
• Biosafety for Study Team Members certificate and Transportation of Dangerous Goods certificate considered an asset.
• Knowledge of advanced data management systems or clinical trial management systems (CTMS).

Equity and Diversity Statements

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged. We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and/or status as a First Nation, Métis, Inuit, and/or Indigenous person. All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

Accessibility Contact

If you have any accommodation or accessibility needs during the job application process, please contact the Centre for Workplace Accessibility at [e-mail].