Project Coordinator

FP Inc.; Toronto; On-site; CAD 90,000 - 120,000; Full time

Job summary

FP Inc. in Toronto is seeking an experienced PMO professional to coordinate security assessment programs and service requests across internal partners. The role focuses on planning, scheduling, and ensuring regulatory compliance through effective vendor and stakeholder engagement.

You will monitor engagement metrics, prepare management reports, and support continuous improvement of security processes. A fast-paced environment and ability to handle changing priorities are essential.

Qualifications

• Progressive PMO experience in large IT organizations with service engagements.
• Ability to multitask and handle multiple incoming requests promptly.
• Excellent verbal and written communication skills.
• Familiarity with IT development and information security concepts.
• General knowledge of project management and SDLC, including secure development.

Responsibilities

• Serve as first point of contact for internal partners; monitor all service request channels.
• Review security assessment requests and validate engagement details for accuracy.
• Coordinate security assessments with 3rd party vendors and enterprise teams to meet compliance.
• Develop and monitor program schedules; identify milestones and manage delays.
• Provide direction on security assessment activities and respond to inquiries.
• Maintain program documentation and processes; produce management reports.
• Generate reports and ad hoc management metrics; support executive audiences.
• Assist Sr Manager with vendor management.

Skills

PMO experience

Multi-tasking

Verbal & written communication

IT security concepts

SDLC & secure development

Pressure management

Self-motivated

Education

Undergraduate degree in Communications, Management or related discipline

Tools

Jira

Outlook

Excel

Job description

An Initial AI Screening will be conducted for this role.

Contract Duration: 12 months

Daily Responsibilities:

• First point of contact for internal partners; regularly monitor all incoming service request channels (e.g. Jira Service Desk, Outlook mailboxes).
• Perform an initial review of security assessment requests submitted to the team, reviewing the details of the engagement and validating the accuracy of the responses.
• Liaise with 3rd party vendors, enterprise application teams and other stakeholders to plan and schedule security assessments to meet enterprise and regulatory compliance requirements.
• Develop and monitor program schedules and identify major milestones for successful completion of security assessment engagements. This includes kicking off scheduling process, coordinating with external and internal teams to keep schedules up to date, and providing countermeasures before issues or delays arise.
• Provide direction and guidance related to security assessment activities and ensure all requests are responded to promptly. This includes requests and queries around policies, standards and practices, the application/infrastructure security assessment process, Issues Management and general security-related inquiries.
• Maintain program and engagement documentation and processes (e.g. process documents, team’s connect page).
• Generate reports and ad hoc reports for management and executive audiences (e.g. engagement metrics, audit requests).
• Assist Sr Manager with vendor management.

What program/technology/software knowledge is essential for this role?

• Jira
• Outlook
• Excel

Must-have Skills:

• Progressive experience in large IT organizations, running operational services, PMO or multi-project implementations.
• Ability to multitask and handle multiple incoming requests promptly.
• Excellent verbal and written communication skills.
• Familiarity with IT development and information security concepts.
• General knowledge of project management and development methodologies, including the SDLC and secure development.
• Ability to work under pressure in an area where priorities change frequently
• Self-motivated, with the ability to work under little supervision.

Nice-to-have Skills:

• Undergraduate degree in Communications, Management or related discipline.
• Proficient knowledge of IT policies, standards and practices.
• General knowledge of industry standards and practices (e.g. ISO 27001, ISF Standard of Good Practice, CISSP Common Body of Knowledge).
• General knowledge of IT concepts and terminology, including knowledge of IT Risk concepts, compliance and privacy regulations.
• General knowledge with the banks systems (e.g. Jira, Connect).

Able to multi-task

Ability to work in a fast-paced environment