Project Coordinator

Black & McDonald Limited; Toronto; On-site; CAD 60,000 - 65,000; Full time

Benefits offered by this job

Group insurance benefits

Pension plan

Annual discretionary bonus

Career development programs

Job summary

Black & McDonald Limited in the Greater Toronto Area, ON is seeking a Project Coordinator to assist with the overall administrative direction for facilities management projects. The Project Coordinator will help manage costs, schedules and project status while maintaining excellent relations with employees, subcontractors, consultants and our clients.

Located in Toronto (GTA), ON, this role reports to the Facility/Project Manager(s) and requires 2-3 years in construction or facilities

Qualifications

• Effective and efficient written and verbal communication skills.
• Planning, scheduling, and organizational skills.
• Knowledge of construction industry.
• Reading and interpreting basic specifications and drawings.
• Proficient in Microsoft Office applications.
• Ability to travel to different sites as required.
• Driver's license (G) or equivalent.

Responsibilities

• Plan and execute projects with Facility/Project Manager(s) per policy.
• Draft and issue project budgets and preliminary schedules.
• Update on project status and issues affecting client relations.
• Schedule technicians and subcontractors for tasks and maintenance.
• Use project tools to monitor plans, hours, budgets, and expenditures.
• Track progress of design disciplines and change notices.
• Prepare completion certificates and ensure close-out documents.
• Ensure environmental, health & safety and quality programs are followed.
• Provide input to client reporting requirements.

Job description

Career Opportunity

Project Coordinator

Greater Toronto Area, ON

BUILD YOUR CAREER AT BLACK & MCDONALD

Black & McDonald is an integrated, multi trade service provider that safely delivers high quality construction, facilities management, and technical solutions. We are a family-owned and family-run company that employs thousands of highly skilled and talented professionals across North America. With 100 years of diverse market experience, we are a forward thinking organization with a strong track record of delivering operational excellence and customer-focused solutions that stand the test of time.

ABOUT THIS CAREER OPPORTUNITY

Black & McDonald’s Southern Ontario FMO team is growing! If you are an analytical and collaborative professional searching for the opportunity to build a solid foundation for your career, this position is for you. The Project Coordinator is located in Toronto (GTA), ON and typically reports directly to the Facility / Project Manager(s). The Project Coordinator will assist with the overall administrative direction for one large or several smaller facilities management projects. They will assist with the overall performance, including the management of costs, schedule and project status while maintaining excellent relations with the employees, subcontractors, consultants and our clients.

Duties and responsibilities include but are not limited to:

• Plan, in conjunction with the Facility / Project Manager(s), the execution of projects in accordance with Corporate Policy
• Assist Facility / Project Manager(s) in the drafting and issuance of project budgets and preliminary schedules;
• Keep the Facility / Project Manager(s) and others informed about project status and issues that may impact client relations;
• Schedule and oversee technicians and subcontractors for the completion of corrective maintenance tasks and repair work, keeping clients and end users aware of activities and status;
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and expenditures;
• Track the progress and quality of work being performed by design disciplines/trades;
• Maintain Contract Execution Tracking Log;
• Oversee facility service calls and dispatch appropriate staff and subcontractors to meet onsite needs
• Conduct site inspections, work audits and other needed assessments to verify work;
• Track & manage contemplated change notices and change orders in the database;
• Prepare substantial completion certificates and ensure all required project close-out documents are obtained. This includes asset tagging new equipment and absorption into the preventative maintenance plan;
• Ensure that required environmental, health and safety, security and quality assurance programs are implemented as per internal / client specific policies and local codes and regulations;
• Provide input to client reporting requirements; and
• Assist Facility / Project Manager(s) to ensure all work is completed in accordance with contract requirements.
• Provide project completion summaries of pertinent project information promptly at the completion of each project, including but not limited to before and after photos, statement of scope of work, start and completion dates, proof of daily Job Safety Assessments, total cost, etc.

COMPETENCY REQUIREMENTS

• Works well with a multi-disciplinary team
• Self-Motivated
• Great Leadership Skills
• Great multi-tasking skills
• Communicates Effectively
• Understands Whole Project Lifecycle
• Customer-Centred Focus
• Great Problem Solving Skills
• Understanding of Change Management Processes
• Desire for Continuous Learning
• Holds Self and Others Accountable

EDUCATION REQUIREMENTS

• University or college degree in electrical engineering, construction engineering technology, construction project management or equivalent
• Facilities Management or PMP Designation(s) considered an asset
• Building Environment Systems (BES) I & II is considered an asset

WORK EXPERIENCE REQUIREMENTS

• Minimum 2 - 3 years’ experience in the construction or facilities management industries

SKILLS, ABILITIES, AND OTHER REQUIREMENTS

• Effective and efficient written and verbal communication skills
• Planning, scheduling, and organizational skills
• Knowledge of construction industry
• Basic specifications and drawings package reading and interpretation
• Proficient in Microsoft Office applications
• Ability to travel to different sites as required
• Own vehicle/full G driver's license

The expected salary range for this role is between $60,000 - $65,000 per year. The starting salary will be determined based on several factors such as the successful candidate’s qualifications, including but not limited to education and experience. Base pay is one component of Black & McDonald’s total rewards package. Total rewards vary by position and may include additional offerings such as group insurance benefits, pension plan, annual discretionary bonus, career development programs, and other HR programs.

Black & McDonald welcomes and encourages applications from persons with disabilities. Accommodations are available upon request for candidates taking part in all aspects of the recruitment and selection process.