Project Coordinator

Greenspace Group; Toronto; Hybrid; CAD 60,000 - 85,000; Full time

Benefits offered by this job

Flexible schedule

Remote opportunities

Salary & bonus structure

Career growth

Mentorship

Team environment

Job summary

Greenspace Group is seeking a Project Coordinator to support the construction team through tender submissions, subcontractor communications, and schedule management. You will liaison between field operations, project mgmt, and external stakeholders, ensuring documentation control and timely project delivery from pre-construction through closeout.

Ideal candidates bring strong organization, excellent communication, and a collaborative mindset, contributing to successful project execution on

Qualifications

• Post-secondary education in Construction Management or Project Management.
• 2–5 years of experience as Project Coordinator in heavy civil construction (mechanical, electrical, concrete, water/wastewater).
• Experience troubleshooting, diagnosing and resolving onsite issues.
• Excellent verbal and written communication; ability to read construction drawings and specs.
• Experience using Bluebeam Revu is a plus.
• Proficient in MS Office Suite (Excel, Project) and Google G Suite.
• Knowledge of health and safety principles according to Ministry guidelines.

Responsibilities

• Coordinate tender submissions and prepare bid sheets by extracting specs from tender documents.
• Manage all aspects of tender closings; collect pricing, bid bonds, references, and documents from subcontractors.
• Review subcontractor agreements and purchase orders with the Project Director for accuracy.
• Assist in preparing schedules, work plans, safety plans, and environmental plans for projects.
• Issue changes to subcontractors and vendors; maintain the project schedule.
• Coordinate with Site Supervisor to manage subcontractor activity and project progress.
• Assist with progress draws, subcontractor invoices, and updating budget sheets.

Skills

Troubleshooting

Problem-solving

Verbal communication

Written communication

Reading drawings

MS Office

Google G Suite

Health & safety

Prioritization

Education

Construction Management

Project Management

Tools

Bluebeam Revu

MS Project

MS Excel

Google G Suite

Job description

The Project Coordinator plays a vital support role within the construction team, reporting directly to the Project Manager. Acting as a key liaison between field operations, project management, and external stakeholders, this position is responsible for coordinating tender submissions, subcontractor communications, schedule management, and documentation control to ensure projects are delivered smoothly and efficiently. The ideal candidate brings strong organizational and communication skills, attention to detail, and a collaborative mindset, contributing to the seamless execution of construction activities from pre-construction through closeout. This role is essential to maintaining project timelines, supporting budget management, and fostering coordination among subcontractors, consultants, and internal teams.

Essential Functions:

Communicate daily with the Project Manager, Estimator, and Project Director to review tender progress and identify upcoming opportunities requiring bid sheet development or other estimating support.

Prepare bid sheets by extracting relevant specifications from tender documents and compiling comprehensive subcontractor lists.

Manage all aspects of tender closings, including following up with subcontractors to confirm pricing, collect bid bonds, references, and any other required documentation.

Collaborate with the Project Director to review subcontractor agreements and purchase orders prior to issuance, ensuring accuracy and alignment with project requirements.

Support the Project Manager and Estimator in developing and submitting key project documentation, such as schedules, work plans, safety plans, and environmental plans.

Issue owner-directed changes, such as site instructions and contemplated change orders, to relevant subcontractors and vendors.

Maintain and regularly update the overall project schedule.

Coordinate with the Site Supervisor to manage the activities of subcontractors and vendors.

Maintain daily communication with the Site Supervisor and Project Manager to schedule work, strategize on project execution, and report on job progress, changes, and issues.

Work collaboratively with subcontractors to resolve jobsite challenges as they arise.

Track and compare estimated versus actual quantities of materials and work completed throughout the project lifecycle.

Provide redlined as-built drawings and complete operations and maintenance (O&M) manuals as required.

Attend and participate in site meetings with subcontractors and internal team members to ensure alignment and progress.

Participate in owner and design coordination meetings alongside consultants and the Site Supervisor.

Prepare RFIs and change orders for review by the team lead before submission to the owner.

Assist the Project Manager/Estimator with preparing progress draws, collecting and organizing subcontractor invoices, and updating budget sheets for team lead approval.

Perform other duties as assigned to support project success.

Role Requirements:

Experience / Education

Post-secondary education in Construction Management or Project Management

Minimum of 2 - 5 years’ experience as Project Coordinator (Heavy civil construction, mechanical, electrical, concrete, water / wastewater)

Skills & Abilities

Previous work experience troubleshooting, diagnosing and resolving onsite issues with strong problem-solving skills

Excellent verbal and written communication skills with ability to read construction design drawings and technical specifications

Experience using Bluebeam Revu would be an asset

Proficient in use of MS Office Suite (Excel, Project) and Google G suite

Understanding of health and safety principles/ procedures/legislation per Ministry of Labour and Occupational Health & Safety Act

Strong ability to prioritize and manage conflicting demands

Why Greenspace?

Flexible work schedule and remote work opportunities

Competitive salary & bonus structure, recognizing and rewarding individual and team performance

Clear pathways for career advancement, professional development and mentorship opportunities.

A collaborative and supportive work environment, fostered by a strong team culture, open communication, and regular team-building activities

Think you'd be a good fit for this role?