Project Coordinator

Nord Quantique; Sherbrooke; On-site; CAD 52,000 - 78,000; Full time

Job summary

Nord Quantique, located in Sherbrooke, QC, Canada, is seeking a mid-level Project Coordinator to join the Engineering team in a full-time capacity. The role supports the Program Manager by organizing documentation, planning, coordination, and reporting across a complex R&D environment.

The ideal candidate is highly organized, detail-oriented, and motivated by supporting advanced scientific and engineering efforts through strong program execution. A commitment to inclusive teamwork is valued.

Qualifications

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work across multiple technical domains without needing deep subject-matter ownership.
• Comfort handling detailed documentation, schedules, and tracking systems.
• Proficiency with standard project management and documentation tools (e.g., spreadsheets, shared document platforms, Jira or Asana).
• Familiarity with typesetting software like LaTex or Markdown (or a willingness to learn).
• Familiarity with government or regulated program environments is an asset.

Responsibilities

• Maintain and update schedules, milestone trackers, deliverables lists, and action-item logs.
• Assist in formatting and consolidation of technical reports, presentations, and program documentation.
• Track inputs from multiple teams and ensure timely follow-up on requested information.
• Support meeting preparation, including agendas, notes, and action tracking for internal and external meetings.
• Assist with event coordination, including managing event bookings and supporting agenda preparation.
• Assist with process infrastructure, document control, versioning, and knowledge management to support long-term program continuity.
• Facilitate communication and coordination with internal teams as directed by the Program Manager.
• Proactively flag schedule risks, missing inputs, or documentation gaps.

Skills

Organizational skills

Communication

Cross-domain coordination

Documentation & tracking

PM tools (Jira/Asana)

LaTeX/Markdown

Regulatory awareness

Education

College/CEGEP certificate in Administration/Management

Tools

Spreadsheets

Shared document platforms

Jira/Asana

Job description

Project Coordinator at Nord Quantique, Sherbrooke, QC, Canada. A mid-level full time position in the Engineering team, listed under business operations.

Our current needs

To support the execution of Phase B of the program, we are hiring a Project Manager to assist our Technical Program Manager. This role is designed to strengthen the operational backbone of the program by supporting document creation, planning, coordination, and reporting activities across a complex, multi-stakeholder R&D environment. The Project Manager will play a key enabling role in ensuring that program information is well organized, schedules and deliverables are accurately tracked, and communications remain clear and timely. While the Program Manager owns overall program execution and interfaces directly with stakeholders, the Project Manager will help maintain the systems, documentation, and coordination mechanisms that allow the program to run smoothly and efficiently. This position is ideal for someone who is highly organized, detail-oriented, and motivated by supporting advanced scientific and engineering efforts through strong program execution.

We recognize that expertise can come from a variety of academic or professional paths—not all of which follow conventional trajectories—and we value diversity in that regard.

Sought expertise and knowledge

• Excellent organizational and time-management skills.
• Strong written and verbal communication abilities.
• Ability to work across multiple technical domains without needing deep subject-matter ownership.
• Comfort handling detailed documentation, schedules, and tracking systems.
• Proficiency with standard project management and documentation tools (e.g., spreadsheets, shared document platforms, task trackers like Jira or Asana).
• Familiarity with typesetting software like LaTex or Markdown (or a willingness to learn).
• Familiarity with government or regulated program environments is an asset.

We are committed to building an inclusive team that draws on a wide range of experiences and are mindful that strengths can take many forms.

Responsibilities

• Maintain and update schedules, milestone trackers, deliverables lists, and action-item logs.
• Assist in the formatting and consolidation of technical reports, presentations, and program documentation.
• Track inputs from multiple teams and ensure timely follow-up on requested information.
• Support meeting preparation, including agendas, notes, and action tracking for internal and external meetings.
• Assist with event coordination, including managing event bookings and supporting agenda preparation.
• Assist with process infrastructure, document control, versioning, and knowledge management to support long-term program continuity.
• Facilitate communication and coordination with internal teams as directed by the Program Manager.
• Proactively flag schedule risks, missing inputs, or documentation gaps.

Requirements

• Post-secondary administrative or management certificate or diploma or equivalent (college or Cegep certification).
• 3–6 years of experience in project coordination, program support, or operations in an R&D-intensive environment (deep tech, aerospace, defense, semiconductors, or similar).
• Experience supporting government-funded research programs or structured, milestone-driven projects is a strong asset.
• Familiarity with technical documentation and reporting workflows.
• Highly reliable, methodical, and attentive to detail.
• Effective communicator with excellent coordination skills.
• Comfortable in fast-paced, cross-functional environments.
• Motivated by clarity, accountability, and supporting scientific progress.