Project Coordinator

Zohorecruit; Ottawa; On-site; CAD 55,000 - 70,000; Full time

Benefits offered by this job

Comprehensive benefits after probation

Health and wellness allowance

Team lunches and celebrations

Growth opportunities

Job summary

Zohorecruit is seeking a Project Coordinator in Ottawa to orchestrate project activities on-site with general contractors and clients. You will manage budgets, track hours, and maintain timelines in Zoho Projects while coordinating across the project team.

The role requires confident communication with senior stakeholders, a proactive approach to risks, and a focus on process improvement. A growth-oriented company culture and strong team events are offered.

Qualifications

• Experience in project management or coordination, preferably in technology or construction.
• Ability to lead meetings with senior stakeholders and general contractors, and defend positions when scope or timelines change.
• Strong written communication with external clients.
• Proficient with project management software; Zoho Projects is a plus.
• Comfort using AI tools to streamline reporting and documentation; eager to improve processes.

Responsibilities

• Act as the primary liaison between general contractors, clients, and the ZLW project team
• Lead and participate in meetings with senior stakeholders, including on-site client meetings
• Own project budgets end to end: track spending against forecast, flag scope changes and overruns early, and keep the numbers current in Zoho Projects
• Build time-tracking reports from the project team's logged hours, and reconcile them against project financials to assess profitability
• Maintain and update tasks, timelines, and documentation in Zoho Projects
• Coordinate resources and scheduling across the project team
• Work with the other project coordinators to make sure equipment and deliveries arrive on site on schedule
• Track action items after meetings and follow through to completion
• Surface risks and delays before they become problems

Skills

Project management

Stakeholder meetings

Written communication

Zoho Projects

AI-assisted reporting

Process improvement

Industry knowledge

Tools

Zoho Projects

Job description

• Act as the primary liaison between general contractors, clients, and the ZLW project team
  
• Lead and participate in meetings with senior stakeholders, including on-site client meetings
  
• Own project budgets end to end: track spending against forecast, flag scope changes and overruns early, and keep the numbers current in Zoho Projects
  
• Build time-tracking reports from the project team's logged hours, and reconcile them against project financials to assess profitability
  
• Maintain and update tasks, timelines, and documentation in Zoho Projects
  
• Coordinate resources and scheduling across the project team
  
• Work with the other project coordinators to make sure equipment and deliveries arrive on site on schedule
  
• Track action items after meetings and follow through to completion
  
• Surface risks and delays before they become problems
  

Requirements

Requirements

• Project management or project coordination experience, ideally in technology or construction
  
• Confidence in meetings with senior stakeholders and general contractors, including the ability to hold your position when scope or timelines are challenged
  
• Clear, professional written communication with external clients
  
• Strong working knowledge of project management software (Zoho Projects is an asset)
  
• Comfort using AI tools to streamline reporting and documentation, and an interest in improving processes rather than just maintaining them
  
• $55,000 to $70,000 annually, based on experience
  
• Comprehensive benefits program after a three-month probationary period
  
• $500 annual health and wellness allowance (gym memberships, equipment, and more)
  
• Regular team lunches, company-wide celebrations, and holiday events
  
• Real room to grow: we're expanding quickly, and this role can grow with us