Project Coordinator

BrokerLink; Oakville; On-site; CAD 50,000 - 70,000; Full time

Job summary

BrokerLink is seeking a detail-oriented Project Coordinator for their Real Estate and Facilities team. This role involves coordinating projects, managing branch changes, and supporting various internal teams. As part of the team, you will enjoy flexible health benefits, generous vacation time, and a dynamic work environment focused on excellence and customer service.

Benefits

Flexible health and dental insurance benefits package

Personal Spending amount to invest in your healthy lifestyle

RRSP - Registered Retirement Savings Plan with Company matching

ESPP - Employee Share Purchase Plan with matching aspect

'Dress for your day' policy

Competitive compensation package with bonus aspect

Employee discount program with various companies

Paid Time Off including vacation and personal days

Qualifications

• 2+ years’ experience in an office environment.
• Strong focus on accuracy and attention to detail.
• Able to support and coordinate projects coast to coast.

Responsibilities

• Provide project coordination and admin support for Project Managers.
• Lead small projects, manage branch closures, moves, and amalgamations.
• Work with internal clients to deliver integrated solutions.

Skills

Customer focus

Attention to detail

Time management

Organization

Education

High School and/or Post-Secondary Education

Tools

MS Office Suite

SmartSheet

JotForm

Job description

Join to apply for the Project Coordinator role at BrokerLink

Join to apply for the Project Coordinator role at BrokerLink

Being a part of BrokerLink, means you live our values: to act with integrity, be respectful of others, have a customer-driven mindset, strive for excellence and always treat others with generosity. These values drive our diversity and inclusion efforts to ensure a respectful and inclusive work environment is present.

We want like-minded individuals who want to provide the highest level of customer service, who carry themselves with utmost professionalism.

We want to invest in you! Your success is our success and our purpose of “we’re here to help people” is what motivates us to keep the amazing talent we attract, for a long time. We want to bring out the best of all our team members! Offering countless opportunities to grow and an environment which values our most important assets, you, our team members. We have over 200 offices across Canada, ask us about our flexible work arrangements!

We are looking for a Project Coordinator to join the Real Estate and Facilities team at BrokerLink and work out of Oakville, ON or Calgary, AB office on a Permanent Full-Time Basis.

As part of our employee promise, here are some of the many perks of working with us:

• Flexible health and dental insurance benefits package
• Personal Spending amount to invest in your healthy lifestyle
• RRSP - Registered Retirement Savings Plan with Company matching
• ESPP - Employee Share Purchase Plan (TSX:IFC) program with matching aspect
• ‘Dress for your day’, dress according to your daily schedule
• Competitive compensation package with bonus aspect
• Employee discount program, including Apple, Bell, Rogers and more!
• Paid Time Off in the form of: Personal days, Volunteer days, Exam/Study Time, Jury Duty and starting at 3 weeks of vacation per year!
• Working for an employer who is regularly recognized as one of Canada’s best employers such as Kincentric 2024
  
  

What the Role Entails:

• Provide project coordination and admin support for Project Managers across the country, while leading small projects and assisting in the management of mid to larger branch closures, moves and amalgamations
• Be on-site and manage small branch closures, moves depending geographical location
• Work with internal clients (Technology, Finance, Marketing, and Digital) and external contractors to deliver integrated solutions, support construction projects, support office moves and branch consolidations
• Facilities acquisition integration, aligning each acquisition site that is remaining open with BL national standards
• Verifying service/material delivery
• Create and track budgets in Excel
• Administer, create and manage Purchase Orders
• Assist with the documentation, revision and update of processes, flowcharts and communication
• Handling internal Real Estate and Facilities related requests (i.e.: adding chairs, 1-5 desks to an existing office, ergonomic assessment fulfillments)
• Action the transfer or cancellation of vendor payables as required for acquisitions, office moves or closures on a national level
• Coordinate with Marketing to update, replace or remove exterior signage as required as well as ensure interior signage is maintained and aligned with revolving brand standards
• Verify, approve, code and process invoices (alarms, construction, permitting, furniture, materials procurement, air quality tests, etc.)
• Work with Acquisition Teams and branches to manage off site and archived document storage as outlined in the Corporate Retention Policy
• Work with Human Resources across Canada to ensure ergonomic standards are in place and to implement any requirements outlined in employee ergonomic assessments.
  
  

The Successful candidate will have:

• If you feel you have the equivalent skills, please apply*
• High School and/or Post-Secondary Education
• 2+ years’ experience in an office environment
• Strong customer focus
• Computer skills - MS Office suite required, SmartSheet and JotForm preferred
• Strong focus on accuracy and top-level attention to detail
• Strong time management and organizational skills
• Able to support and coordinate projects coast to coast
• Highly driven for world class results as part of an eclectic national team of high achievers
  
  

We thank all applicants for their interest, but only those selected for an interview will be contacted.

BrokerLink is committed to providing an accessible environment. Accommodations are available on request for candidates taking part in the selection process.

BrokerLink is committed to creating and maintaining an inclusive environment which embraces our diversities and sees them as our strength! We want to foster a workplace that makes all our team members and customers feel welcome and appreciated.

Discover more about BrokerLink! Visit our new dedicated Webpage - https://www.brokerlink.ca/campaign/discover-brokerlink

At BrokerLink, we value diversity and are committed to creating an inclusive workplace that inspires each of us to be the best we can be. Join our team and make a difference!

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Insurance

Referrals increase your chances of interviewing at BrokerLink by 2x

Sign in to set job alerts for “Project Coordinator” roles.

Toronto, Ontario, Canada CA$30.00-CA$33.00 8 hours ago

Project Coordinator (Civil Construction)

PROJECT COORDINATOR (COMMUNICATIONS) TORONTO ELECTIONS

Junior Project Coordinator, Signals & Communications

Mississauga, Ontario, Canada 16 hours ago

We’re unlocking community knowledge in a new way. Experts add insights directly into each article, started with the help of AI.