Project Coordinator

ABB Canada Inc; Montreal; Hybrid; CAD 60,000 - 75,000; Full time

Job summary

ABB Canada Inc. is seeking a Project Coordinator to monitor, track, and report on all custom product orders from quote to delivery in a hybrid Montreal setting.

The role does not require order entry but focuses on analysis, reporting, and process improvement across the order lifecycle. Responsibilities include overseeing quote quality, generating executive summaries, and providing dashboards on order status and performance metrics.

Qualifications

• Must have strong analytical and reporting skills.

Responsibilities

• Monitor and track all custom product orders from quote through final delivery.
• Review and supervise the quality and accuracy of quotes before release to customers.
• Validate quote specifications, pricing, and terms for compliance and correctness.
• Generate comprehensive order status reports for management and stakeholders.
• Follow-up with customers on open quotations.
• Analyze order data and create performance metrics (on-time delivery, quote turnaround, order trends).
• Identify bottlenecks, delays, and issues in the order-to-delivery process.
• Prepare weekly/monthly executive summaries on order pipeline and performance.

Skills

Analytical thinking

Attention to detail

Communication

Problem-solving

Organization

Time management

Quality oversight

Bilingual French-English

Education

Bachelor's degree preferred

High school diploma or equivalent

Tools

Excel

Power BI

Tableau

Job description

At ABB, we help industries run leaner and cleaner—and every person here makes that happen. You’ll be empowered to lead, supported to grow, and proud of the impact we create together. Join us and help run what runs the world.The Project Coordinator is responsible for monitoring, tracking, and reporting on all custom product orders throughout the complete order lifecycle, from quote to delivery. This role provides oversight of quote quality, ensures order progress tracking, generates analytical reports, and serves as a key information hub for order status and performance metrics. The Project Coordinator does not perform order entry but focuses on monitoring, analysis, and reporting to drive operational excellence.This role contributes to the Electrification, Installation Products division of ABB Canada and is located in Montreal Nord.The work model is hybrid, with 3 days per week at the office.ResponsibilitesMonitor and track all custom product orders from quote through final deliveryPerform complexe quotations and handle overflow from quotation team during peak periodsReview and supervise the quality and accuracy of quotes before release to customersValidate quote specifications, pricing, and terms for compliance and correctnessGenerate comprehensive order status reports for management and stakeholdersFollow-up with customers on open quotationsAnalyze order data and create performance metrics (on-time delivery, quote turnaround, order trends)Identify bottlenecks, delays, and issues in the order-to-delivery processMonitor manufacturing and logistics progress against timelinesTrack custom product specifications to ensure manufacturing alignment with customer requirementsConduct root cause analysis on order delays or quality issuesPrepare weekly/monthly executive summaries on order pipeline and performanceMaintain organized documentation and data accuracy for all orders and quotesEscalate critical issues to management for resolutionProvide regular status updates and dashboards to internal teams and managementQualificationsHigh school diploma or equivalent; associate or bachelor's degree preferredMinimum 2 years of experience in order management, supply chain, business analysis, or similar roleBilingual French-English. English is necessary to communicate with clients outside Quebec.Strong analytical and reporting skillsExcellent written and verbal communication abilitiesProficiency with data analysis tools, dashboards, and Microsoft Office Suite (Excel, Power BI preferred)Ability to interpret order management systems and extract meaningful insightsStrong attention to detail with commitment to data accuracyAbility to identify trends and communicate findings to various stakeholdersPreferred QualificationsExperience in custom manufacturing or engineering quote reviewFamiliarity with enterprise resource planning (ERP) or order management systemsKnowledge of industrial products and technical specificationsExperience with data visualization and reporting tools (Tableau, Power BI, etc.)Exposure to lean or six sigma methodologiesProject management or business analysis certificationKey CompetenciesAnalytical Thinking: Interprets data to identify trends and performance gapsAttention to Detail: Ensures accuracy in monitoring and reportingCommunication: Clearly presents findings and status to diverse audiencesProblem-Solving: Identifies root causes and escalates issues appropriatelyOrganization: Maintains systematic tracking across multiple concurrent ordersQuality Oversight: Supervises quote accuracy and compliance standardsTime Management: Prioritizes monitoring activities and meets reporting deadlinesWork EnvironmentThis role operates primarily in an office environment with occasional visits to manufacturing and warehouse facilities to verify order progress. The position requires regular communication via email, phone, and video conferencing. Work involves system analysis, report generation, and data management during standard business hours.Employment Equity & Inclusion Statement (Canada)ABB values the dedication, commitment, and expertise of all our employees. As an Employment Equity Employer, we are committed to fostering an inclusive and diverse workplace. We actively support the principles of the Employment Equity Act and strive to build a workforce that reflects Canada’s diversity, including:• Women• Indigenous Peoples• Members of visible minorities• Persons with disabilitiesABB is committed to providing reasonable accommodations to applicants with disabilities. If you require accommodation during any stage of the recruitment process, we encourage you to let us know.