Project Coordinator

Bird Construction; Mississauga; On-site; CAD 60,000 - 85,000; Full time

Job summary

Bird Construction in Mississauga, Ontario is seeking a Project Coordinator to support daily construction activities while collaborating with Superintendents, Project Managers, and trade partners. Based in Mississauga, the role offers exposure to the complete project lifecycle and on-site coordination.

The successful candidate will organize files, maintain drawings and submittals, assist with meetings, track progress, and help ensure timely delivery and safety compliance across projects.

Qualifications

• Graduated from a Civil Engineering, Mechanical Engineering, or Construction Management program.
• 3-5 years of experience in construction, or project management.
• Knowledge of standard health, safety, and environmental requirements and practices in the construction industry.
• Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment.
• Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative.
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment.
• Ability to forge, grow and maintain positive relationships with multiple groups.
• Strong written and oral communication skills.
• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment.
• Ability to work within tight deadlines and prioritization of work to achieve them.
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

Responsibilities

• Assists with the preparation and execution of the overall work plan and project schedule under the direction of the Project Manager.
• Organizes and maintains project site files and documentation, including electronic document management systems and shared file platforms.
• Maintains accurate and up to date project documentation, including drawings, specifications, submittals, RFIs, document logs, and purchase orders.
• Assists with the review and tracking of subcontractor and supplier progress claims and payment documentation.
• Liaises with architects, consulting engineers, subcontractors, and suppliers regarding design revisions, RFIs, RFQs, change notices, and general project coordination.
• Prepares for and participates in project meetings with the project team, consultants, and trade partners.
• Records, prepares, and distributes accurate meeting minutes in a timely manner.
• Assists with project close out activities, including deficiency coordination and final document turnover to the client.
• Maintains awareness of project progress, risks, and issues and escalates items to the Project Manager as required.
• Provides technical and administrative support to the project team as needed to support successful project delivery

Skills

Communication skills

Priority management

Problem solving

Attention to detail

Team collaboration

Education

Civil/Mechanical Engineering or Construction Management degree

Job description

Project Coordinator As a Project Coordinator, you will gain hands on experience supporting daily construction activities while working closely with Superintendents, Project Managers, and trade partners. This role is based out of Mississauga, Ontario.

What You Will Be Working On

• Assists with the preparation and execution of the overall work plan and project schedule under the direction of the Project Manager
• Organizes and maintains project site files and documentation, including electronic document management systems and shared file platforms
• Maintains accurate and up to date project documentation, including drawings, specifications, submittals, RFIs, document logs, and purchase orders
• Assists with the review and tracking of subcontractor and supplier progress claims and payment documentation
• Liaises with architects, consulting engineers, subcontractors, and suppliers regarding design revisions, RFIs, RFQs, change notices, and general project coordination
• Prepares for and participates in project meetings with the project team, consultants, and trade partners
• Records, prepares, and distributes accurate meeting minutes in a timely manner
• Assists with project close out activities, including deficiency coordination and final document turnover to the client
• Maintains awareness of project progress, risks, and issues and escalates items to the Project Manager as required
• Provides technical and administrative support to the project team as needed to support successful project delivery

What We Are Looking For

• Graduated from a Civil Engineering, Mechanical Engineering, or Construction Management program
• 3-5 years of experience in construction, or project management
• Knowledge of standard health, safety, and environmental requirements and practices in the construction industry
• Flexible and able to manage multiple priorities simultaneously; meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Effective and efficient problem solving and decision-making skills; thoughtful, proactive and creative
• Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in a challenging, fast-paced environment
• Ability to forge, grow and maintain positive relationships with multiple groups
• Strong written and oral communication skills
• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment
• Ability to work within tight deadlines and prioritization of work to achieve them
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

For Those Who Seek to Redefine The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird. As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

• We Put Safety First A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.
• We Lead With Honesty We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.
• We Are Stronger Together Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.
• We Are Driven To Do Great Work We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.
• We Create Opportunity Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values. Bird construction was founded as a small partnership in Moose Jaw, Saskatchewan in 1920. Today we are a highly respected company, operating across Canada. Bird is one of Canada's leading builders and is recognized for its strong commitment to the growth and prosperity of both our clients and our people.