Project Coordinator

Fidelity Group; Canada; On-site; CAD 55,000 - 75,000; Full time

Job summary

Fidelity Group is seeking an experienced Project Coordinator to join our high-growth Canadian team. You will support project managers in heavy civil construction, ensuring on-time delivery and quality client service.

The role emphasizes detail-orientation, scheduling proficiency (MS Project/Primavera), documentation control, and coordination with site supervisors, subcontractors, and suppliers across roads, bridges, and infrastructure projects. Travel and long hours may be required.

Qualifications

• Post-secondary education in Civil Engineering, Construction Management, or a related field.
• 1–3 years of experience in heavy civil construction or infrastructure projects.
• Basic understanding of construction methods, drawings, and specifications.
• Familiarity with project management and scheduling software (MS Project, Primavera P6).
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook).
• Valid Class G driver's license.
• Willingness to work long hours, weekends, and travel as required.

Responsibilities

• Assist Project Managers with planning, execution, and closeout of heavy civil projects.
• Coordinate project documentation including submittals, RFIs, change orders, and project correspondence.
• Track project schedules and support updates to ensure milestones and deadlines are met.
• Maintain accurate project records, including daily reports, meeting minutes, and progress tracking.
• Liaise with site supervisors, subcontractors, suppliers, and clients to ensure clear communication and timely delivery of materials and services.
• Support procurement activities including issuing purchase orders and tracking deliveries; monitor project costs, quantities, and budget updates.
• Ensure compliance with contract specifications, drawings, and regulatory requirements.
• Assist in preparing progress claims, forecasts, and reports.
• Participate in project meetings and coordinate logistics and follow-ups.
• Promote and adhere to company health and safety policies on all projects.
• Uphold company standards for professionalism and customer service.
• Wear required personal protective equipment (PPE) at all times.
• Perform other duties as assigned.

Skills

Project coordination

Communication

Scheduling proficiency

Documentation control

Team collaboration

Education

Civil Engineering

Construction Management

Related field

Tools

MS Project

Primavera P6

Microsoft Office

Job description

Position Summary

We are seeking an experienced Project Coordinator to join our high-growth organization. This role is ideal for a detail-oriented, driven individual with strong leadership skills who takes pride in their work. The Project Coordinator plays a key role in meeting project deadlines and supporting overall customer satisfaction.

Core Responsibilities

• Assist Project Managers with the planning, execution, and closeout of heavy civil construction projects (e.g., roads, highways, bridges, infrastructure)
• Coordinate project documentation including submittals, RFIs, change orders, and project correspondence
• Track project schedules and support updates to ensure milestones and deadlines are met
• Maintain accurate project records, including daily reports, meeting minutes, and progress tracking
• Liaise with site supervisors, subcontractors, suppliers, and clients to ensure clear communication and timely delivery of materials and services
• Support procurement activities including issuing purchase orders and tracking deliveriesMonitor project costs, quantities, and budget updates; assist with cost reporting
• Ensure compliance with contract specifications, drawings, and regulatory requirements
• Assist in preparing progress claims, forecasts, and reports
• Participate in project meetings and help coordinate logistics and follow-ups
• Promote and adhere to company health and safety policies on all projects
• Uphold company standards for professionalism and customer service
• Wear required personal protective equipment (PPE) at all times
• Perform other duties as assigned

Qualifications

• Post-secondary education in Civil Engineering, Construction Management, or a related field
• 1–3 years of experience in heavy civil construction or infrastructure projects (co-op/internship experience considered)
• Basic understanding of construction methods, drawings, and specifications
• Familiarity with project management and scheduling software (e.g., MS Project, Primavera P6) is an asset
• Proficiency in Microsoft Office Suite (Excel, Word, Outlook)
• Knowledge of contract administration and documentation processes is an asset.
• Valid Class G driver’s license
• Willingness to work long hours, weekends, and travel as required

Hiring & Application Process

Fidelity Group of Companies welcomes and encourages applications from people with disabilities. Accommodations are available on request for candidates taking part in all aspects of the selection process. Thank you in advance for your interest in this position. Please be advised that only those selected for an interview will be contacted.

About Fidelity Engineering & Construction

Fidelity Engineering & Construction operates as a general contractor in the heavy civil construction sector, delivering infrastructure that supports Canada’s transportation networks, environmental systems, and public assets.

We work primarily with federal, provincial, and public-sector clients, providing end-to-end construction services on projects that demand advanced technical expertise, careful coordination, and a deep understanding of regulatory and environmental requirements.

Our work is defined not by a checklist of services, but by our ability to manage complexity, adapt to site-specific challenges, and deliver durable, long-term solutions.

As the Fidelity Group of Companies continues to evolve in their respective industries, we have only begun our journey of what we are capable of achieving. The success of our business can be attributed to the incredible group of talented professionals that already make up our team here at Fidelity. It is our goal to be not only an industry leader, but also to ensure that our team members are continually provided with challenging, meaningful and dynamic opportunities.