Project Coordinator

Mount Royal University; Calgary; Hybrid; CAD 47,000 - 59,000; Part time

Job summary

Mount Royal University in Calgary, Alberta, is seeking a flexible, hybrid position to manage the operational and administrative aspects of the Government of Alberta grant for the Internationally Educated Midwives Program. The role requires coordinating scheduling, contracting, purchasing, marketing, reporting and stakeholder communications; the work schedule is variable and may include irregular shifts.

The successful candidate will serve as the primary contact for instructors, oversee course

Qualifications

• Bachelor's degree or equivalent required.
• 3-5 years of professional experience in project management or coordination.
• Experience in a post-secondary environment preferred.
• Combination of professional and academic experience would be considered.

Responsibilities

• Act as primary contact for instructors regarding contracts, schedules and course materials.
• Coordinate program logistics, including proctors, classrooms, and textbook ordering.
• Ensure timely submission of final grades and accurate record-keeping.
• Oversee budgeting, purchasing, and reporting related to the grant program.
• Engage with internal stakeholders to support learner services and program delivery.

Skills

Contract management

Project coordination

Stakeholder communication

Hybrid work coordination

Education

Bachelor's degree or equivalent

Tools

D2L BrightSpace

Banner

Destiny 1

Job description

Job Title

Job Type

Flexible

Union

MRSA

Salary Grade

Flexible / Casual Classification (Salary Grade)

SAC07 Academic Services VII (Salary Grade 24)

Hybrid Work

This position is ineligible

Position End Date

8/31/2027

Location

About the Role

Working within the Faculty of Continuing Education , this is a flexible position whose work schedule is variable and may include an irregular schedule of not less than three (3) hours per shift and up to thirty-five (35) hours per week.This role oversees the operational and administrative pieces tied to the Government of Alberta grant received for the pilot offering of the Internationally Educated Midwives Program. The role will act as the primary contact for stakeholders associated with the program (unless otherwise specified) and will lead the planning and coordination of all elements of the pilot including scheduling, contracting, purchasing, marketing, reporting, and more. This position will end on August 31, 2027.

Mount Royal University’s Faculty of Continuing Education has provided high quality education to the Calgary community and beyond for more than 75 years. Serving more than 30,000 students per year, we offer a suite of Ministry of Advanced Education approved programs (occupational programs in massage, personal fitness trainer, and funeral education; academic upgrading; and our Transitional Vocational Programming), over 60 programs and 350+ courses to support professional and personal development in a wide range of topics, and a broad range of music and speech arts programming through our Conservatory. Our courses cover a diversity of topics, including but not limited to business, technology and health. These courses are offered in a variety of formats on campus, online, in the workplace, and in the community.

Responsibilities

Acts as the primary contact for instructors regarding contracts, schedules, instructional materials, course outlines, access, and other course related details. Supports navigation of institutional and faculty policies and procedures, and classroom management challenges. Ensures final grades are submitted in an appropriate and timely manner.

Relays information and directs issues to the appropriate person or department if additional support is required. Uses technology for various program operations and program delivery (including D2L BrightSpace, Destiny 1, and Banner) .

Ensures course materials are created and updated as needed, copyright compliant, appropriately formatted and branded, and distributed.

Organizes logistics for all required classes, labs, assessments, and exams, including the scheduling of proctors/proctoring services as required. Collaborates with the specialized program coordinator to plan and evaluate program delivery, monitor enrolments, and review instructor/learner feedback for operational and growth improvements.

Refers learners and instructors to various available resources that may be specific to course issues, disagreements, or grade appeals. Escalates issues to senior lead as required.

Works with specialized program coordinator on practicum agreements and is responsible for accuracy of tracking and appropriate retention of records.

Accountable to meet various deadlines related to program planning including course scheduling, textbook ordering, classroom bookings, contract creation, etc.

Internal Stakeholder & Instructor Support

Discusses, creates, and coordinates instructor contracts and payments with the senior lead.

Fosters positive relationships with instructors through regular engagement, open communication and professional interactions.

Collaborates with internal stakeholders as needed to ensure seamless operational efforts and learner support. This includes, but is not limited to, Scheduling, Access and Inclusion, CE Student Services, and

Responds to and/or directs learner inquiries, requests, and feedback as needed to ensure excellent customer service and smooth program operations.

Oversees the logistics/operations of experiential learning progress and completion.

Collaborates with the specialized coordinator to organize and administer admission and application processes as outlined. .

Guides learners and instructors in the grade review/appeal process and assists vice dean, as needed.

Coordinates and oversees curriculum reviews and updates as required, including overseeing copyright compliance, submitting curriculum submissions, and other required documentation.

Evaluates and analyzes courses/programs regularly to identify areas of improving the learner experience, instructor experience, and/or impacts to budget.

In conjunction with the specialized coordinator, facilitates all aspects of practicum placements as required, including identifying and onboarding practicum locations, developing site resources, collaborating with the specialized coordinator with appropriate stakeholders when terms of agreements require modification, and presenting agreements to the senior lead & vice dean for approval.

Supports the specialized coordinator in their works with varying regulatory bodies (national, provincial, etc.) as required to ensure the curriculum meets approved competencies, standards and performance indicators. Participates in formal program reviews as required.

Attends and/or coordinates educational and promotional events related to programming (e.g., Information Sessions, Trade Shows, Conferences, Job Fairs, etc.).

Qualifications

• Bachelor's degree or equivalent
• 3-5 years professional experience in project management, coordination
• Experience working in a post secondary environment is preferred
• A combination of professional and academic experience would be considered

Salary:$33.61 - $42.53 per hour

Closing Date: Friday, October 23rd

About MRU

Founded in 1910 and located in Calgary, Alberta, Canada, Mount Royal University grew into a vibrant college in the 1930s and became a mid-sized university in 2009. A student-focused undergraduate university built on teaching excellence, Mount Royal University is known for our top-calibre programs, high-quality teaching and learning experience, robust delivery of liberal education, scholarly teaching, experiential learning and undergraduate research. MRU serves approximately 15,782 students, including 11,752 full-time and 4,030 part-time learners. MRU offers 13 bachelor's degrees encompassing 37 majors across faculties such as Arts, Business, Communications, Health, Community & Education, and Science & Technology. With over 74% of its student body drawn from the local area, Mount Royal University primarily serves Calgary and its surrounding region. MRU is a diverse yet close community with over 1,800 employees. Mount Royal provides employees the support they need to lead and advance institutional goals. Learn more about MRU's Academic Plan and Strategic Plan .