Project Coordinator

First Onsite - CA; Barrie; On-site; CAD 60,000 - 80,000; Full time

Job summary

A leading construction and restoration company is seeking a full-time Project Coordinator in Barrie, Ontario. In this role, you'll be essential in keeping projects organized, managing schedules, and ensuring that every job is completed effectively and professionally. If you're a multitasker who enjoys a fast-paced environment, we encourage you to apply!

Benefits

Competitive salary

Extended health benefits

Employee assistance program

Educational support

Growth opportunities

Qualifications

• Proficient in Microsoft Office and project-related software.
• Strong communication and customer service skills.
• Ability to manage multiple tasks and stay calm under pressure.

Responsibilities

• Manage project schedules, documentation, and communication.
• Support Project Managers with estimates and reports.
• Ensure projects stay on track, on budget, and meet deadlines.

Skills

Microsoft Office Suite

Xactimate

XactAnalysis

Customer service

Communication

Attention to detail

Administrative tasks

Job description

Project Coordinator - Construction & Restoration - BARRIE ON

Are you the kind of person who lives for checklists, color-coded calendars, and keeping everything (and everyone) on track? Do you love turning chaos into order?

First Onsite is hiring a full-time Project Coordinator to be the organizational powerhouse behind our construction and restoration projects. From kickoff to closeout-and all the details in between-you'll manage job files, keep things moving, and help ensure every project wraps up smoothly (and paid in full!) with professionalism and FUN.

We offer a competitive salary, regular Monday-to-Friday schedule, and an exceptional benefits package-including extended health (medical, dental, vision), employee assistance, educational support, and plenty of opportunities to grow your career across Canada and beyond.

A Day in the Life of a Project Coordinator

As a Project Coordinator at First Onsite, you're the ultimate multitasker-keeping projects running like a well-oiled machine. You support one or more Project Managers with everything from estimates and documentation to timelines and communication.

Your day involves juggling schedules, tracking files in ClaimTrak and Xactimate, liaising with insurance companies and adjusters, and ensuring no detail slips through the cracks. You work closely with the Office Manager and PMs to keep things smooth, on time, and on budget.

Whether it's preparing reports, updating stakeholders, or coordinating the moving parts of multiple jobs, you're the calm in the storm-and the reason projects get done right.

QUALIFICATIONS

• Proficient with Microsoft Office Suite (Word, Excel, Outlook) and project-related software including Xactimate, and XactAnalysis

• Strong typing skills

• Solid foundation in administrative tasks and basic accounting math, with exceptional attention to detail

• Excellent customer service and communication skills-confident working with clients, vendors, and insurance professionals

• Ability to stay calm under pressure, prioritize tasks, and support multiple Project Managers in a fast-paced environment

• Preferred: Experience in construction, restoration, insurance, or property claims industries

• The ability to pass a background check

ARE YOU READY TO JOIN OUR OFFICE TEAM?

If you feel that you would be right for this Project Coordinator position, please fill out our initial 3-minute, mobile-friendly application. We look forward to meeting you!

We thank all applicants, however, only those selected for an interview will be contacted.