Project Controls Specialist

Arup; Toronto; On-site; CAD 88,000 - 104,000; Full time

Job summary

Arup is seeking a Project Controls Specialist for their Toronto office to provide commercial support on large-scale infrastructure projects. The role involves budget estimation, financial performance tracking, managing sub-consultant contracts, and ensuring project profitability. Candidates must have a related Bachelor’s Degree and at least 5 years of relevant experience. A focus on analytical, organizational, and communication skills is essential.

Benefits

Comprehensive health benefits

Profit Share Plan

Flexible working options

Qualifications

• Minimum of 5 years of relevant experience in engineering design or construction.
• Knowledge of commercial management and contractual matters preferred.
• Experience in sub-consultant cost management is preferred.

Responsibilities

• Assist the Commercial Manager and Project Manager in implementing cost control processes.
• Track actual costs against budgets and report on financial performance.
• Prepare and issue monthly client invoices and monitor accounts receivable.

Skills

Analytical skills

Interpersonal skills

Communication skills

Organizational skills

Proactive attitude

Advanced Excel skills

Experience with PowerBI

Education

Bachelor’s Degree in a related field

Tools

PowerBI

Excel

PowerPoint

Power Automate

PowerApps

Job description

Arup’s purpose, shared values, and collaborative approach have set us apart for over 75 years, guiding how we shape a better world. At Arup, you belong to an extraordinary collective – where individuality is encouraged to thrive. Our strength comes from respecting, sharing, and connecting diverse experiences, perspectives, and ideas. You will have the opportunity to do socially useful work that is meaningful – to Arup, your career, our members, and the communities we serve.

We are currently seeking a Project Controls Specialist to join our Toronto office team, working on a variety of large-scale infrastructure projects.

The focus of this role is to provide strong commercial support to project managers, directors, and business administrators in financial management, contract administration, sub-consultant management, and bid support.

The opportunity

• Assist the Commercial Manager and Project Manager in implementing project-specific cost control processes to ensure project profitability and other commercial goals are met.
• Assist in budget estimation, forecasting, and resource planning.
• Utilize financial systems to monitor financial performance, project costs, and other key parameters.
• Track actual costs against budgets, conduct variance analyses, and report on financial performance, responding to queries from project teams.
• Monitor and manage scope changes, maintain change and risk registers, and prepare fee proposals and contract change orders.
• Prepare and issue monthly client invoices and monitor accounts receivable.
• Collect, collate, and review timesheets of project team members.
• Prepare various monthly client reports.
• Manage sub-consultant contracts, track costs, and review invoices and payments.

Engage in socially meaningful work that benefits Arup, your career, and the communities we serve.

Is this role right for you?

• Bachelor’s Degree in a related field
• Minimum of 5 years of relevant experience in engineering design or construction
• Knowledge of commercial management and contractual matters preferred
• Ability to work under pressure, prioritize, and meet deadlines; highly organized
• Strong analytical skills and storytelling ability with data
• Excellent interpersonal and communication skills for team collaboration
• Proactive attitude and willingness to take on additional responsibilities
• Ability to operate independently while seeking review and support
• Advanced Excel skills, including data analysis, formulas, VBA macros, PowerQuery, and spreadsheet design
• Experience with PowerBI for reporting is required
• Experience with Earned Value Management reporting is preferred
• Experience with PowerPoint for reporting is desirable
• Experience with Power Automate and PowerApps is desirable
• Experience in sub-consultant cost management is preferred
• French language skills are an asset

Please apply directly via the job portal. If interested in other opportunities, sign up for our Talent Community to stay updated on roles that contribute to shaping a better world.

What we offer you

At Arup, we prioritize member success, supporting growth and development.

We provide a competitive total rewards package, including fair pay, health and wellbeing benefits, learning opportunities, and impactful work. As a member-owned company, we foster personal responsibility and alignment with our purpose. Profit Share is part of our reward system, sharing the results of our collective efforts.

Benefits at Work include comprehensive, mostly paid benefits supporting health, welfare, and paid time off. Our Profit Share Plan and GRRSP with a 5% company match help secure your financial future.

Flexible Working options support diversity and wellbeing, including alternative schedules and remote work arrangements.

Toronto Hiring Range – The estimated base salary range for this role in Toronto is $88,350 to $103,950 per year, depending on experience, education, and skills. Benefits are not included in this range. Salary ranges outside Toronto will differ.

Our Values and Diversity

Arup is committed to an inclusive, diverse workforce. We welcome applicants from all backgrounds, regardless of age, gender identity, race, ethnicity, disability, or other protected statuses. We promote equitable spaces and systems, guided by UN Sustainable Development Goals and supported by internal networks fostering inclusion and belonging.

Our Toronto office is on lands of the Mississaugas of the Credit, the Anishinabewaki, and the Haudenosaunee. We acknowledge this land and its people, striving to build a more inclusive world through our commitments.

Application Process

We review applications on a rolling basis. Successful candidates will be contacted by our talent team. We are an equal opportunity employer and consider all qualified applicants fairly and respectfully.

Stay safe online. Be aware of recruitment fraud using Arup’s name and branding. We will never ask for bank details during recruitment.

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