Project Controls Specialist

Arup; Toronto; On-site; CAD 89,000 - 103,000; Full time

Job summary

Join a forward-thinking company as a Project Controls Specialist, where your expertise will contribute to impactful infrastructure projects. In this role, you will provide essential commercial support to project managers and directors, ensuring project profitability and effective financial management. With a focus on collaboration and innovation, you'll assist in budget estimation, resource planning, and contract administration, all while working in a supportive environment that values your individuality. This is your opportunity to thrive in a dynamic team and make a meaningful difference in the communities we serve.

Benefits

Comprehensive benefits program

Global Profit Share Plan

Flexible working arrangements

Paid time off for rest and renewal

5% company match for GRRSP

Qualifications

• 5+ years of relevant experience in engineering design or construction industry.
• Strong analytical and interpersonal skills essential for team-based working.
• Advanced knowledge of Excel and financial management tools required.

Responsibilities

• Provide commercial support in financial management and contract administration.
• Assist in budget estimation and resource planning for projects.
• Track project costs and conduct variance analyses for financial reporting.

Skills

Analytical Skills

Interpersonal Skills

Communication Skills

Project Management

Commercial Management

Financial Management

Contract Administration

Data Manipulation

Problem Solving

Bilingual (French)

Education

Bachelor’s Degree in a related field

Tools

Excel

PowerBI

Primavera P6

Microsoft Project

PowerPoint

Power Automate

PowerApps

Job description

Arup’s purpose, shared values and collaborative approach has set us apart for over 75 years, guiding how we shape a better world. At Arup, you belong to an extraordinary collective – in which we encourage individuality to thrive. Our strength comes from how we respect, share and connect our diverse experiences, perspectives and ideas. You will have the opportunity do socially useful work that has meaning – to Arup, to your career, to our members and to the clients and communities we serve.

We are currently seeking a Project Controls Specialist to join our team to work on various projects in the Toronto office working on large infrastructure projects.

The focus of this role is to provide strong commercial support to project managers, directors and business administrators in the areas of financial management, general commercial support, contract administration, sub consultant management and bid support.

The opportunity

• Assist the Commercial Manager and Project Manager in implementation of project specific cost control processes to ensure project profitability and other commercial goals are met.
• Assist in budget estimation and resource planning.
• Comfortable with the preparation of a WBS, understand how schedule is integrated with WBS and budgets.
• Utilize financial system to monitor financial performance, project costs and other performance parameters.
• Track actuals against budgets, conduct variance analyses, carry out reporting of project financials and respond to queries from project teams on performance issues.
• Assist in monitoring and managing scope changes; maintaining change and risk registers, preparing fee proposals and contract change orders.
• Comfortable in preparation and issuing of monthly client invoices and monitoring accounts receivable.
• Collection, collation and review of timesheets of project team members.
• Preparation of various monthly client reports.
• Commercial management of sub consultants including preparation of sub consultant agreements, tracking costs, and reviewing invoices and payments.

Is this role right for you?

• Bachelor’s Degree in a related field.
• Minimum of 5 years of relevant experience in engineering design or construction industry.
• General knowledge of commercial management and experience in contractual matters preferred.
• Ability to work under pressure, prioritize effectively and manage deadlines; highly organized.
• Strong analytical skills related to data and able to tell a story tailored to the audience.
• Strong interpersonal and communication skills essential for team-based working.
• Proactive, willingness to take on additional responsibilities without having to be assigned.
• The capability to operate autonomously while effectively seeking and utilizing appropriate review and support.
• Advanced knowledge of Excel, data manipulation, formulas, VBA macros, PowerQuery and spreadsheet design.
• Experience in PowerBI for report preparation is required.
• Experience with Primavera P6 and Microsoft Project is required.
• Experience in Earned Value Management reporting is preferred.
• Experience in PowerPoint for report preparation desirable.
• Experience with Power Automate, PowerApps is desirable.
• Design-build and experience working with or for major contractors preferred.
• French language skills would be an asset.

What we offer you

Benefits that Work - At Arup, we have a comprehensive and valuable benefits program that works for our employees and their families. These are 100% paid for by Arup except for optional life insurance. These benefits provide health and welfare security for you as well as paid time off for rest and renewal. Our Global Profit Share Plan (paid bi-annually) provides an opportunity for you to share in the success of the Firm. As a valued employee of Arup, you can also choose to participate in our GRRSP 5% company match to help you save for your future.

Flexible Working - We believe that flexible arrangements create a more inclusive way of working that supports our diversity and the wellbeing of our people. Options for alternative schedules and the ability to work outside of the office for a portion of your workweek are available.

Hiring Range - The good faith base salary hiring range for this job performed in Toronto is $89,000 to $103,000 / per year. Benefits are not included in the base salary range. Summary of benefits are included in this posting with details provided to applicants at the time of interview. Please note hiring ranges for candidates performing work outside of Toronto will differ.

Arup is an equal opportunity employer and will consider applications from all qualified individuals. Every job applicant will be treated equally, fairly and with respect regarding race, color, ancestry, sex, gender identity or expression, sexual orientation, pregnancy, civil status, age (except as provided by law), creed/religion, political convictions, language, ethnic or national origin, disability/handicap, pardoned record of offences, social condition (marital or family status, receipt of social assistance), and any other ground protected by the applicable human rights legislation.

Arup is committed to improving accessibility for individuals with disabilities and to ensuring that all of our employees have the support and the tools they need to succeed. We have developed policies relating to human rights, accessibility and accommodation, and provide all our employees with training on these matters either during orientation and/or on an ongoing basis.

If you are contacted by Arup regarding a job opportunity and you feel you need accommodation during the application process or have a question about our human rights and accessibility accommodation policies, please speak to Human Resources or send an email to [e-mail] or call 646-802-3577 to let us know the nature of your request.

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