Project Controls Administrator

Chinook Scaffold Systems Ltd; Castlegar; On-site; CAD 34,000 - 39,000; Full time

Job summary

Chinook Scaffold Systems Ltd in Castlegar, BC, is seeking a Project Controls Administrator to manage time entry, daily LEMs, and project billing. The role reports to the Project Controls Lead and requires strong Excel skills and accounting experience.

Responsibilities include payroll support, client reporting, accounts payable review, and collaboration with accounting to monitor budgets. A fast-paced environment and attention to detail are essential for success.

Qualifications

• 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting, ideally within the construction or project management industries.
• Experience managing invoicing and billing for large-scale projects, with demonstrated accuracy in financial documentation.
• Solid understanding of basic accounting principles; experience with accounts payable/receivable, accruals, and general ledger entries.
• Proficiency in Microsoft Excel, including advanced skills with formulas, pivot tables, and financial reporting.
• Experience or training in SAP or similar ERP systems is highly desirable.
• Strong organizational and multi-tasking abilities, with excellent attention to detail and accuracy in financial tasks.
• Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
• Strong communication and interpersonal skills, with a focus on client satisfaction and financial accuracy.
• Knowledge in SAP Business One is an asset
• Advanced pivot tables in Excel is an asset

Responsibilities

• Manage employee time entry for accurate and timely weekly payroll processing.
• Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
• Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
• Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
• Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
• Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
• Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
• Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency

Skills

Advanced Excel

Pivot tables

Financial reporting

Accounts payable/receivable

General ledger entries

Time management

Client communications

Attention to detail

Compliance & billing

Tools

SAP

SAP Business One

Job description

Project Controls Administrator (Castlegar, BC)

ABOUT BROCK:

The Brock Group is a leading provider of industrial specialty services to clients around the world, with headquarters in Houston, TX, and operating units in Canada, the United States, and Latin America. With the Canadian head office in Nisku, the company supports routine maintenance, turnarounds, and industrial capital projects by providing services including scaffolding and work access, insulation, fireproofing, and asbestos abatement, for general maintenance, construction, turnarounds, and shutdowns to western Canadian producers.

SUMMARY:

The Project Controls Administrator is responsible for daily time entry, LEMs, and billing. This position reports to the Project Controls Lead.

COMPENSATION:

Hourly Wage Range: $25.00–$28.00 per hour, based on experience and qualifications.

ESSENTIAL FUNCTIONS:

• Manage employee time entry for accurate and timely weekly payroll processing.
• Produce daily LEMs for customer approval, ensuring accurate tracking of labor, equipment, and materials.
• Oversee weekly, bi-weekly, and monthly billing for projects, ensuring alignment with client contracts and financial records.
• Prepare client/project-specific reports and perform data uploads, ensuring compliance with project and accounting requirements.
• Assist with accounts payable review, accruals, and month-end closing processes, ensuring proper reconciliation and financial reporting.
• Collaborate with accounting to monitor project budgets, track expenditures, and ensure accurate financial reporting
• Conduct ad-hoc data analysis and prepare customized reports as requested by Project Managers and stakeholders
• Collaborate with cross-functional teams to gather project data and ensure its accuracy, completeness, and consistency

MINIMUM REQUIREMENTS:

• 5+ years of experience in an administrative role with a strong focus on bookkeeping and accounting, ideally within the construction or project management industries.
• Experience managing invoicing and billing for large-scale projects, with demonstrated accuracy in financial documentation.
• Solid understanding of basic accounting principles; experience with accounts payable/receivable, accruals, and general ledger entries.
• Proficiency in Microsoft Excel, including advanced skills with formulas, pivot tables, and financial reporting.
• Experience or training in SAP or similar ERP systems is highly desirable.
• Strong organizational and multi-tasking abilities, with excellent attention to detail and accuracy in financial tasks.
• Ability to thrive in a fast-paced work environment and collaborate with team members as needed.
• Strong communication and interpersonal skills, with a focus on client satisfaction and financial accuracy.
• Knowledge in SAP Business One is an asset
• Advanced pivot tables in Excel is an asset

OTHER FUNCTIONS/SUCCESS FACTORS:

• Administration and Management -- Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.
• Public Safety and Security -- Knowledge of relevant equipment, policies, procedures, and strategies to promote effective local, state, or national security operations for the protection of people, data, property, and institutions.
• Coordination -- Adjusting actions in relation to others' actions.
• Judgment and Decision Making -- Considering the relative costs and benefits of potential actions to choose the most appropriate one.
• Critical Thinking -- Using logic and reasoning to identify the strengths and weaknesses of alternative solutions, conclusions or approaches to problems.
• Time Management -- Managing one's own time and the time of others.
• Mathematics -- Using mathematics to solve problems.
• Active Learning -- Understanding the implications of new information for both current and future problem-solving and decision-making.
• Monitoring -- Monitoring/Assessing performance of yourself, other individuals, or organizations to make improvements or take corrective action.
• Reading Comprehension -- Understanding written sentences and paragraphs in work related documents.
• Oral Expression -- The ability to communicate information and ideas in speaking so others will understand.
• Oral Comprehension -- The ability to listen to and understand information and ideas presented through spoken words and sentences.
• Written Comprehension -- The ability to read and understand information and ideas presented in writing.
• Written Expression -- The ability to communicate information and ideas in writing so others will understand.

This is a full time position

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