Project Control Coordinator

StafinGo; New Brunswick; On-site; CAD 60,000 - 85,000; Full time

Job summary

StafinGo is seeking a seasoned Project Coordinator – Scheduler (PM2) to support a provincial CIS transformation in New Brunswick. You will develop and maintain integrated schedules, coordinate multi-workstreams, and ensure governance and reporting are consistent across the program.

Ideal candidates have 2+ years in CIS/digital health scheduling, strong stakeholder engagement, and hands-on proficiency with MS Office 365 and JIRA. This is a full-time, long-term opportunity with travel to NB.

Qualifications

• Post-secondary education in a health-related discipline or equivalent experience.
• Minimum 2 years in project schedule management using Dynamic Forecast Scheduling Methodology.
• Experience coordinating CIS or digital health initiatives and multiple stakeholders.

Responsibilities

• Develop, maintain, and monitor integrated project schedules across multiple workstreams.
• Apply dynamic forecast scheduling methodology to update timelines and forecast delivery dates.
• Track milestones, dependencies, deliverables, and resource availability.
• Identify schedule variances, risks, and potential delivery impacts; escalate when needed.
• Coordinate schedule updates with project managers, stream leads, and stakeholders.

Skills

Project scheduling

Governance coordination

CIS / Digital Health

Stakeholder management

MS Office 365

JIRA

Schedule coordination

Education

Health Sciences or related degree

Tools

JIRA

MS Visio

MS Excel

MS Teams

Outlook

Job description

StafinGo Is Hiring | Project Coordinator – Scheduler (PM2) | Clinical Digital Health / CIS

StafinGo is currently seeking an experienced Project Coordinator – Scheduler (PM2) on behalf of a confidential client supporting a major provincial healthcare transformation initiative in New Brunswick.

This is an excellent opportunity for a skilled Project Coordinator with experience in Clinical Information Systems (CIS), Digital Health Transformation, Project Scheduling, and Governance Coordination to contribute to a large-scale healthcare modernization program.

The successful candidate will play a key role in developing and maintaining integrated project schedules, coordinating multiple workstreams, monitoring milestones, managing project documentation, and supporting governance and reporting activities.

• Job Title: Project Coordinator – Scheduler (PM2)
• Reference: RQ00403
• Travel: Must be available to travel to New Brunswick at least once per month.
• Contract Duration: 2 years (November 23, 2026 – November 22, 2028)
• Extension: Two optional 1-year renewal periods.
• Work Schedule: Full-time
• Availability: November 23rd, 2026, or earlier if possible.

The Opportunity

The successful candidate will support a major provincial Clinical Information Solution (CIS) transformation program focused on consolidating multiple standalone hospital information systems into a unified, integrated clinical information platform.

You will work closely with project managers, clinical teams, informatics professionals, business analysts, and senior stakeholders to ensure effective project schedule management, coordinated deliverables, and consistent governance practices across multiple program workstreams.

A key focus will be applying Dynamic Forecast Scheduling Methodology to develop, maintain, and update integrated project schedules based on actual progress, dependencies, resource availability, and changing project priorities.

Key Responsibilities

Project Scheduling & Management

• Develop, maintain, and monitor integrated project schedules across multiple workstreams.
• Apply dynamic forecast scheduling methodology to update timelines and forecast delivery dates.
• Track project milestones, deliverables, dependencies, and resource availability.
• Identify schedule variances, risks, constraints, and potential delivery impacts.
• Coordinate schedule updates with project managers, stream leads, and stakeholders.

Project Coordination & Governance

• Coordinate project meetings, working groups, and governance committee sessions.
• Prepare meeting agendas, distribute materials, document minutes, and track action items.
• Maintain decision logs, action trackers, dependency registers, and risk logs.
• Follow up with stakeholders to ensure deliverables and outstanding actions are completed on time.
• Escalate scheduling issues and project constraints to appropriate project leads.

Reporting & Documentation

• Prepare monthly, quarterly, and ad hoc project status and scheduling reports.
• Monitor workstream progress, milestone completion, and forecast timelines.
• Maintain accurate project documentation, SOPs, templates, and coordination records.
• Use JIRA and shared project management tools to maintain tracking and reporting information.
• Recommend improvements to scheduling processes, reporting, and coordination practices.

Stakeholder Engagement & Knowledge Transfer

• Coordinate communication across clinical, project, and informatics teams.
• Support consistent project coordination practices across multiple workstreams.
• Share knowledge, mentor program personnel, and support knowledge transfer.
• Help develop internal capabilities to ensure long-term sustainability of project processes.

Mandatory Qualifications & Experience

Candidates must demonstrate the following

• Post-secondary education in a health-related discipline such as Health Sciences, Health Informatics, Public Health, or a related field.
• Candidates with equivalent training and relevant experience supporting large-scale Clinical Information System (CIS) projects or Digital Health programs will also be considered.
• Minimum 2 years of demonstrated experience in project schedule management using Dynamic Forecast Scheduling Methodology.
• Minimum 2 years of project coordination experience within a Clinical Information System (CIS) program or similar clinical/digital health initiative.
• Minimum 2 years of experience coordinating multiple stakeholder groups, concurrent workstreams, governance groups, or committees.
• Demonstrated experience developing and maintaining integrated project schedules, tracking milestones, dependencies, deliverables, and resource availability.
• Experience preparing project status reports, maintaining documentation, coordinating meetings, and managing action and risk logs.
• Ability to identify scheduling variances, monitor project risks, and escalation delivery constraints.

Desirable Skills & Assets

• Experience supporting large-scale healthcare transformation or clinical technology implementation projects.
• Experience coordinating Clinical Information Systems (CIS), hospital information systems, or provincial digital health initiatives.
• Experience supporting steering committees, clinical advisory groups, and governance forums.
• Strong hands-on proficiency with Microsoft Office 365, including Excel, Word, PowerPoint, Visio, Outlook, and Teams.
• Practical experience with Atlassian JIRA for project tracking, action logs, decisions, and deliverables.
• Experience using Zoom and other virtual collaboration tools.
• Bilingual proficiency in French and English (written and verbal) is a strong asset.
• Formal project management or process improvement training such as Prosci, APMP, Lean Six Sigma, or equivalent.
• Strong stakeholder engagement, communication, documentation, and organizational skills.

What Makes This Opportunity Attractive?

• Long-term, full-time contract opportunity for 2 years.
• Two optional 1-year extensions.
• Opportunity to contribute to a significant provincial healthcare modernization initiative.
• Exposure to large-scale Clinical Information Systems and Digital Health transformation.
• Opportunity to collaborate with multidisciplinary clinical, technical, and executive stakeholders.
• Opportunity to share expertise and support knowledge transfer within a provincial program.

StafinGo is committed to connecting exceptional professionals with rewarding career opportunities.

Please note: This is a confidential client opportunity. The hiring organization will be disclosed to shortlisted candidates during the recruitment process.