Project Assistant-FASP

Canadian Red Cross; Hamilton; Hybrid; CAD 45,000 - 60,000; Full time

Job summary

Canadian Red Cross in Ontario is seeking a Project Assistant for the Financially Assisted Social Prescribing (FASP) program. This temporary full-time role provides administrative support across emails, events, and project deliverables in a hybrid Hamilton/Ancaster office environment.

You will coordinate meetings, maintain documents, support translations between English and French, and help the team track progress and produce communications.

Qualifications

• Post-secondary education with at least two years in a project/program support role or related experience.
• Strong knowledge of business support processes and tools (MS Office, SharePoint, databases).
• Superior organizational skills with meticulous attention to detail and timelines.
• Resilient and adaptable to changing environments and priorities.
• Problem-solving under pressure in fast-paced settings with tight deadlines.
• Strong client-focused communication and relationship-building abilities.
• Fluency in English; working French is an asset.

Responsibilities

• Support with email and event coordination, including agendas, minutes, and invitations.
• Assist project team members to achieve deliverables and maintain workflows.
• Update and maintain document structures and information sharing processes.
• Create and review promotional materials in English and French, using translation services as needed.

Skills

Microsoft Office

SharePoint

Databases

Education

Post-secondary education

Job description

Title: Project Assistant, Financially Assisted Social Prescribing (FASP)
Employee Working Location: Partially Virtual / Hybrid (Ancaster/Hamilton, ON)
Employment Status: Temporary Full-time (4 Months)

The Canadian Red Cross (Red Cross) - an inspirational not for profit organization, helps people and communities in Canada and around the world in times of need and supports them in strengthening their resilience. As a Canada's Best Employers 2026, we are committed to having an accessible, diverse, inclusive, and barrier-free work environment.

The Project Assistant, FASP provides administrative support, assisting with daily operations and contributing to service delivery. This role ensures smooth workflows, supports team functions, and enhances service delivery to clients and stakeholders.

In this role, you will:

• Support with overall email and event coordination which could include support with presentations, agendas, minutes, action/decision logs, attendee lists, and calendar invitations.
• Support project team members with tasks relevant to achieving their deliverables.
• Update and maintain the document and folder structure and information sharing process, supporting file administration and database maintenance.
• Create and review promotional materials and communications, ensuring public materials are provided in both English and French, as required, using appropriate vendors and/or translation services.
• Maintain trackers, uploading reports, reviewing discrepancies and working with the team on achieving deliverables.

What we are looking for:

• A post-secondary school education and a minimum of two years’ experience in a project/program support role or similar job-related work experience, or an equivalent combination of education and experience.
• Strong knowledge and ability in using business support processes and tools (e.g., Microsoft Office suite, SharePoint, databases and/or other tracking systems).
• Superior organizational skills and keen attention to details and timelines are essential.
• Resilience and adaptability to changing circumstances and an evolving environment.
• Demonstrated ability to problem-solve under pressure and in a fast-paced environment with tight deadlines/turnaround times.
• Strong relationship building and customer service skills, demonstrated attention to client objectives and quality assurance.
• Fluency in English is required, working proficiency in French an asset.
• Strong written, verbal and interpersonal communication skills to coordinate a variety of event variables.
• Ability to handle confidential and sensitive information.

Working Conditions:

• Much of the work is performed in an office/hybrid work environment.
• May include long to moderate hours sitting and using computers and office equipment.
• This position may require travel to attend conferences, workshops and meetings as required.
• As we work with and support people (managers, colleagues, beneficiaries/customers, volunteers, donors and external partners) and communities in Canada and around the world, applicants whose first language is not English may be required to perform the responsibilities of the role in English.
• Eligibility to work in Canada: At this time, we welcome applications from candidates eligible to work in Canada. If you are not a citizen or permanent resident of Canada, we encourage you to carefully review your visa to find out whether you are eligible to work in the job you are considering applying for. Refer to our FAQ for more information.
• If you are selected for this role, you will be required to complete a successful pre-employment screening process which includes a satisfactory Enhanced Police Information Check (E-PIC).