Project Assistant

IMD; Windsor (CO); On-site; CAD 45,000 - 55,000; Full time

Job summary

IMD, a Legence Company, is seeking a Project Assistant to support planning and coordination of construction and maintenance projects in our mechanical division. The role focuses on document control, daily communication with the Project Manager, and ensuring contracts and subcontracts are processed in a timely manner.

The ideal candidate has a high school diploma with 3-5 years of construction experience, strong organization, and proficiency with MS 365 and office equipment.

Qualifications

• High School diploma and 3-5 years construction work experience.
• Ability to manage multiple projects at various stages simultaneously.
• Strong time management and prioritization skills.
• Experience processing contracts and subcontracts.
• Ability to schedule meetings and prepare documents.
• Proficient with office equipment and basic clerical tasks in MS 365.

Responsibilities

• Process Subcontract from GC/Owner.
• Subcontracts to IMD subcontractors.
• Permits.
• Meetings: PM Weekly, project lifecycle events, scheduling documents.
• Submittals - Work with Submittal Coordinator.
• Maintain project folder documents.
• Logs/Reports: drawings, COR/RFI logs, PM updates.
• Purchasing: track POs/POCOs, ordering.
• RFIs: generate and issue to GC/Owner, track responses.
• CORs: take-off, notify subs, track revisions.
• COs: cross-check with COR, sign and file.
• Closeout: assist with document closeout.
• Miscellaneous: PM back-up communications.

Skills

Time management

Contract management

Scheduling

Documentation

Education

High School diploma

Tools

MS 365

Job description

Innovative Mechanical & Design (IMD), a Legence company

IMD is a full-service heating, cooling, plumbing and repair company offering comprehensive turnkey solutions. Our experienced team aspires to build, design, and create the resolutions you need using intelligent, creative methods that both meet and exceed industry standards. Together, we collaborate on each project to offer a \"think out of the box approach\" to solutions because we believe in assisting our clients with options and quality consultations.

IMD, a Legence Company, is looking for a Project Assistant who would be responsible for assisting in the planning and coordination activities concerned with the construction and maintenance of structures, facilities, and systems as they relate to our mechanical work. Tasks are to be accomplished within well-defined procedural time limits, with occasional non-routine work involved. Oversee document control and ensure open communication with Project Manager on a daily basis.

Essential Functions

• High School diploma and 3-5 years construction work experience.
• Manage multiple projects at various stages simultaneously.
• Prioritize appropriately with good time management skills.
• Process contracts and subcontracts.
• Schedule meetings and prep meeting documents.
• File electronically using alpha & numeric systems.
• Proficient with various office equipment, including; copiers, postage machines, scanners and computers.
• Advanced understanding of MS 365 to perform clerical tasks.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Responsibilities/Duties

Process Subcontract from GC/Owner

• Complete Contract Review Checklist with PM.
• W-9, Bonds, Insurance-Yearout (GL, WC); request Builder’s Risk from GC
• OCIP documents, as needed.
• IMD signature routing; signed contract to GC.
• Submit Job Application for job #.

Subcontracts to IMD subcontractors

• Generate and Issue Subcontract; process signature routing; issue executed:
• ConsensusDocs 750 (trade) or 420 (A/E)
• Subcontract Package Letter
• Subcontract Attachments, including GC Flow-Down

Permits

• Submit applications for State, County, City permits.

Meetings

• PM Weekly: review projects’ status and logs/checklists with PM.
• Project Life Cycle: Turnover, Rollout, Productivity, Kickoff, 30%, 60%, Closeout
• Schedule and print meeting documents.

Submittals - Work with Submittal Coordinator.

Maintain project folder documents to show current

• Digital Bucket links

Logs/Reports

• Drawings-enter drawings in Timberline and generate logs
• COR and RFI-review logs and notify PM with issues.
• Issues/Resolutions-review with PM weekly for updates and enter on Log.
• Manpower Job Comments-review with PM on Mondays; enter on sheet.
• Project Guidelines-update weekly, verify items with PM, if unsure.

Purchasing

• Large Equipment ordered by Submittal Coordinator via POs/POCOs.
• Rough Material ordered by Foreman/PM via Material Request form.
• Miscellaneous items to be ordered by PM/Foreman/PA via POs/POCOs
• Receipt/Index PO’s
• PA tracks order to delivery.

• If SC unable to do (out of office and is urgent), PA to assist.
• If Foreman unable to do (out of office and is urgent), PA to assist.

RFIs

• Request from PM/Foreman, generate in Timberline; issue to GC/Owner, track for response.
• Process revisions and final; issue to Foreman, PM and Detailers.

CORs

• Take-off from Estimating, generate in Timberline, PM review, issue to GC.
• Notify subs, if cost impact; process revisions; track until CO received.

COs

• Cross-check CO with COR values; enter in Timberline; PM sign, send to GC.
• Receive executed (track until received), save in project file, notify PM.

Closeout

• Assist with document closeout.

Miscellaneous

• Phone back-up for PMs (out of office).

Pay Range

$23.00 - $28.00. This role is also eligible for an annual performance-based bonus. Bonus eligibility and payout are determined by role, individual performance, and company performance, and are not guaranteed.

#LI-Onsite #LI-CL1

About Legence

Legence (https://www.wearelegence.com/) (Nasdaq: LGN) is a leading provider of engineering, consulting, installation, and maintenance services for mission-critical systems in buildings. The company specializes in designing, fabricating, and installing complex HVAC, process piping, and other mechanical, electrical, and plumbing (MEP) systems - enhancing energy efficiency, reliability, and sustainability in new and existing facilities. Legence also delivers long-term performance through strategic upgrades and holistic solutions. Serving some of the world’s most technically demanding sectors, Legence counts over 60% of the Nasdaq-100 Index among its clients.

Benefits Overview

Health & Welfare

Company Paid medical, dental, vision, prescription drug, accident & sickness benefit, basic group life and AD&D, and Employee Assistance Program

Time Off Benefits

Paid vacation, company-paid holidays, and paid sick leave

Financial Benefits

401(k) retirement savings plan

Reasonable Accommodations

If you need assistance or accommodations during the application or interview process, please contact us at [e-mail] or your dedicated recruiter with the job title and requisition number.

Employment Eligibility

Candidates must have current work authorization in the U.S.; visa sponsorship is not available for this position.

Pay Disclosure & Considerations

Where pay ranges are indicated, please note that a successful candidate’s exact pay will be determined based relevant job-related factors, including any of the following: candidate’s experience, skills, and qualifications, as well as geographic and market considerations. We are committed to ensuring fair and competitive compensation for all employees and comply with all applicable salary transparency laws.

Equal Employment Opportunity Employer

Legence and its affiliate companies are proud to be an equal opportunity workplace. We are committed to equal employment opportunity regardless of race, color, religion, sex (including pregnancy, gender identity, and sexual orientation), marital or familial status, national origin, age, disability, genetic information (including family medical history), political affiliation, military service, other non-merit-based factors, and any other characteristic protected under applicable local, state or federal laws and regulations.

EEO is the Law

Job Details

Pay Type

Hourly

Hiring Min Rate

23 USD

Hiring Max Rate

28 USD