Project Assistant

Bird Construction; Ottawa; On-site; CAD 40,000 - 60,000; Full time

Job summary

Join a leading construction company as a Project Assistant in Ottawa, where you'll thrive in a supportive environment. In this role, you'll manage data entry for payroll, maintain project logs, and assist communication between teams. We seek an organized individual with strong skills who is eager to grow with us.

Qualifications

• 2+ years of experience in an administrative role.
• Proficiency with timekeeping systems and material receiving.
• Strong written and oral communication skills.

Responsibilities

• Data entry for daily timesheets and payroll processing.
• Support payroll communications and maintain data integrity.
• Assist with general administrative tasks for the project team.

Skills

Data entry

Microsoft Excel

Communication skills

Problem-solving skills

Analytical skills

Job description

Project Assistant

Where Greatness Grows

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

We are a dynamic team of over 5,000 with a range of professions, backgrounds, and areas of expertise. This breadth of diversity in people and opportunities is one of greatest aspects of building your career with Bird. Every trajectory looks different. At Bird, you hold the pen, and you write your story. As you unlock your potential, you are surrounded by a team that supports you every step of the way.

Be a part of our team, where we pride ourselves on the quality of our work and the way we treat each other and our partners. You will build a career and long-lasting relationships based on respect, collaboration, and a solution-focused mindset. Bird is a place where you will unlock your potential and achieve your goals.

The Project Assistant will report to the Project Manager. This role will be responsible for file maintenance, daily LEMs, timesheet and payroll processing.

This is a full time, in-office position based in Ottawa, Ontario.

What You Will Be Working On

• Data entry for daily timesheets

• Timesheet reviews that affect payroll processing, to maintain data integrity and accuracy

• Support all payroll communications between site and head office payroll team

• Subcontractor LEM entry and crosschecking against subcontractor rate agreements

• Process daily LEMs (Labour/Equipment/Material) for billable client activities

• Preparing monthly report, preparing subcontracts and purchase orders, (filing LEED documentation as well if we don't have someone assigned for that role)

• Maintainprojectlogs and trackers, if required

• Assist with procurement documentation and tracking of materials and equipment

• Support with gathering and combining all backup documentation required for Daily, Weekly, Monthly Client Reporting

• Support material management with material receiving entry against POs

• Ensure all billable material is captured on Client LEMs

• Support in verification of daily manpower on site

• Data Entry for Onboarding of newprojectteam member and maintaining employee data records

• Support theprojectteam with general administrative tasks as needed

What We Are Looking For

• 2+ Years of experience in an administrative role with similar responsibilities

• Proficiency with timekeeping systems, Microsoft Excel and material receiving systems

• Ability to handle a large volume of data entry while maintaining data integrity

• Self-Starter with strong ambitions to grow with the company in the future

• Ability to forge, grow and maintain positive relationships with multiple groups

• Strong written and oral communication skills

• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment

• Ability to work within tight deadlines and prioritization of work to achieve them

• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

Bird is committed to diversity, equity, and inclusion (DE&I). This is a core part of our culture and guides our actions and strategic priorities. We strive to create an inclusive environment where every employee can thrive and share their unique perspectives and talents. Our ongoing commitments focus on addressing inequities and promoting a better understanding of diversity to build an inclusive and fair culture. We recognize that diverse teams are more knowledgeable, perform better, and achieve greater success. As such, we are dedicated to building a workforce that reflects the diversity of the communities we serve and creating opportunities for all employees to grow and succeed.