Project and Administrative Specialist

Canadian Blood Services; Ottawa; On-site; CAD 75,000 - 88,000; Full time

Benefits offered by this job

Vacation: 4 weeks

Annual performance award up to 6%

Health, dental and vision benefits

Employee discounts, wellness program

Job summary

Canadian Blood Services seeks a Regular full-time Project and Administrative Specialist to join the Enterprise Program Management Office in Ottawa. Hybrid role combines project support with administrative coordination for the Finance & Corporate Services division.

You will maintain project inventories, update planning tools, analyze portfolio data and support reporting. Strong organization, communication with senior stakeholders and MS Office proficiency are essential.

Qualifications

• Post-secondary education in a related field is preferred.
• At least three years PM/administrative experience.
• Experience interacting with senior managers and stakeholders.
• Strong organizational and time-management skills for multiple priorities.
• Proficient in Word, Excel and PowerPoint.
• Completed training in PRINCE2 or PMP.

Responsibilities

• Support internal project activities within the ePMO office.
• Maintain project inventories and tracking platforms.
• Analyze portfolio data for accurate reporting.
• Update Planner, ClearPoint, and SharePoint sites.
• Plan and coordinate activities for smaller projects and components of larger projects.
• Provide project-related technical advice and support to the division.
• Coordinate travel and calendar scheduling for Associate Directors.
• Plan and execute internal meetings, town halls and divisional events.
• Collaborate with managers to build relationships and maintain confidentiality.
• Assist in developing training materials.

Skills

Stakeholder management

Organizational skills

Time management

Analytical thinking

MS Office Proficiency

Education

Post-secondary education in related field

PRINCE2 / PMP training

Tools

Microsoft Planner

ClearPoint

SharePoint

Job description

Select how often (in days) to receive an alert:

This role requires a minimum of 40% on-site presence. Current mandate for this position is to be on-site Monday and Tuesday every week. Additional on-site work may be required based on business needs. On-site expectations are subject to change and may be adjusted on a temporary or permanent basis.

Job posting ID: 9365

Employment status: Regular full-time
Position's anticipated start date:2026-11-09

Salary/Rate of pay:$75,100 - $88,300

• This external job posting may close earlier than the advertised deadline.

Application requirements:

• Your up-to-date resume.
• We recommend you save a copy of the job posting for reference throughout the recruitment process.

Do you currently work for Canadian Blood Services? All employees must apply via the internal career page .

Together, the work we do connects people and changes lives — including your own.

Be part of a dynamic, collaborative and caring organization committed to saving and improving lives. Thousands of patients depend on us every day for reliable access to safe blood, plasma, stem cells and organs and tissues.

About the role

Canadian Blood Services is looking for a Regular full-time Project and Administrative Specialist to join our dynamic Enterprise Program Management Office team inON-Ottawa-1800 Alta Vista .

The Project and Administrative Specialist is a hybrid position combining project management support with divisional administrative coordination. The successful candidate will support internal project activities within the Finance & Corporate Services division/ePMO office while providing administrative assistance to the ePMO team.

Leveraging portfolio management tools and data insights, you will maintain project inventories, administer project tracking platforms, and analyze portfolio data to support accurate reporting and visibility of divisional and enterprise initiatives.

• You will update corporate tools such as Microsoft Planner, ClearPoint, SharPoint sites, etc., to ensure an accurate view of divisional and enterprise project activity is captured.

Drawing from your organizational skills, you will plan, coordinate and integrate activities of specific smaller projects and/or components of major, complex projects on behalf of ePMO department.

• You will contribute to information gathering, reporting and analysis of related issues and provide project-related technical advice and support to the division.
• Harnessing your collaborative spirit, you will provide administrative and operational support to the PMO and where required the Finance & Corporate Services Division team.
• You will coordinate travel arrangements, manage calendar scheduling and meeting coordination for Associate Directors, including preparing agendas, circulating materials, and capturing action items.
• Applying your event planning experience, you will partner with stakeholders to coordinate and execute internal meetings, town halls, and divisional events.
• Harnessing your interpersonal skills, you will collaborate with managers, leaders and stakeholders to build and foster relationships, all the while ensuring confidentiality.
• You may also participate in the development of training materials.

Desired education and skills

• Post-secondary level education, preferably a university degree or college diploma in a related field.
• A minimum of three (3) years related experience in project management and/or administrative roles.
• Proven experience successfully interacting and building credibility with senior managers and stakeholders.
• Strong organizational and time management skills, with the ability to manage multiple priorities and meet competing deadlines in a fast-paced environment.
• Ability to analyse complex problems, interpret business needs and develop integrated, creative solutions.
• Proficiency in computer software including Word, Excel and PowerPoint is a must.
• Completed training in project management such as PRINCE2, PMP.

What we offer you

• 4 weeks' vacation.
• Annual performance award up to 6%.
• Comprehensive group health, dental and vision benefits for you and your family.
• Employee discounts, wellness program, professional resources.

What you can expect

• This role requires the individual to be onsite at 1800 Alta Vista Dr, Ottawa, Ontario, with mandatory days being Monday and Tuesday.

We acknowledge that the work of Canadian Blood Services spans many Territories and Treaty areas across the country, and we are grateful for the Traditional Knowledge Keepers and Elders who have guided us in this important work. We recognize the land and waters that have inspired our work and offer gratitude to those Indigenous peoples on whose territory we work, live and play.

Diversity and inclusion play a vital role in ensuring health equity for patients across Canada. We are committed to reflecting Canada’s population in our organization and fostering an environment where all employees can be their authentic selves, with equal opportunities to succeed and contribute.

We thank all applicants for their interest. However, only those considered for an interview or those invited to participate in an assessment will be contacted. Emails are sent directly from our system, to ensure you receive them please add [e-mail] and [e-mail] to your safe senders list.

Applicants who require accommodation should discuss their needs with us.