HSSE Administrator

Iconic Power Systems; Calgary; On-site; CAD 55,000 - 75,000; Full time

Job summary

Iconic Power Systems is seeking an HSSE Administrator to support the Health, Safety, Security and Environment team in Calgary, Alberta. This role focuses on maintaining HSSE systems, records, training coordination, and regulatory compliance.

You will coordinate onboarding, manage databases like BIStrainer, SiteDocs, ComplyWorks, and ISNetworld, and assist with audits and COR/ISO requirements. Strong organization and communication are essential.

Qualifications

• NHSA designation required or in progress.
• NCSO designation required or in progress.
• Minimum 2 years of HSE administrative experience.
• Experience with HSSE systems and regulatory compliance.

Responsibilities

• Provide admin support to HSSE team and manager.
• Maintain HSSE databases and records.
• Coordinate training and onboarding.
• Prepare HSSE reports and communications.
• Assist with audits and COR/ISO certification.
• Manage training tracking and testing coordination.
• Coordinate shared HSSE inbox and communications.

Skills

HSMS knowledge

HSE admin experience

Regulatory compliance

Client relationships

MS Office

ISNetworld

ComplyWorks

SiteDocs

Education

NHSA designation

NCSO designation

Tools

SiteDocs

ComplyWorks

ISNetworld

Microsoft Office

Job description

Iconic Power Systems is a Canadian power and utility infrastructure contractor specializing in the design, construction, maintenance, and commissioning of electrical transmission, distribution, substation, renewable energy, and industrial power projects. We are committed to delivering safe, high-quality solutions for our clients while fostering a culture built on safety, integrity, accountability, quality, and teamwork.

Reporting to the HSSE Manager, the HSSE Administrator provides essential administrative and operational support to the Health, Safety, Security, and Environment (HSSE) team. This role is responsible for maintaining HSSE systems, records, compliance platforms, onboarding processes, training coordination, reporting, and certification requirements. The successful candidate is highly organized, detail-oriented, and committed to supporting a strong safety culture across the organization while ensuring accurate documentation and regulatory compliance.

Qualifications

• ACSA National Health & Safety Administrator (NHSA) designation.
• Active or pursuing National Construction Safety Officer (NCSO) designation.
• Minimum 2 years of HSE administrative experience, preferably in the high-voltage or construction industry.

Skills & Knowledge

• Strong understanding of Health and Safety Management Systems (HSMS).
• Knowledge of construction environments, including:
• Overhead and underground electrical distribution
• Electrical substation construction
• Earthworks and civil construction
• Knowledge of Alberta and Ontario OHS legislation, WCB/WSIB processes, and other regulatory requirements.
• Experience managing WCB/WSIB claims.
• Ability to resolve complex issues independently and elevate to the HSSE Manager when required.
• Strong relationship-building skills with clients, subcontractors, HSSE professionals, and operations teams.
• Advanced computer skills and proficiency with:
• SiteDocs
• ComplyWorks
• ISNetworld
• Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, Teams)

Other Requirements

• Valid Class 5 Driver’s License.
• Strong verbal and written communication skills.

Responsibilities & Duties

• Provide administrative support to the HSSE team, including Supervisors, Coordinators, and the HSSE Manager.
• Maintain and update HSSE databases and systems, including BIStrainer, SiteDocs, ComplyWorks, and related platforms.
• Support contractor and supplier compliance platforms such as ISNetworld, Avetta, and ComplyWorks.
• Maintain HSMS documents and records, including the HSSE Manual, JSAs, SWPs, and SJPs.
• Compile and organize data for client, monthly, annual, and internal reports.
• Manage and update HSSE content within SharePoint.
• Coordinate pre-access, post-incident, baseline, and annual medical testing through SureHire.
• Assist with administration of Iconic’s HSSE onboarding program.
• Manage various trackers and spreadsheets, including PPE allowances and AltaLink training requests.
• Retrieve, organize, digitize, and maintain physical and electronic records.
• Coordinate classroom, client-specific, and other required training with construction managers.
• Prepare HSSE reports, presentations, communications, and documentation.
• Assist with internal and external audits, including COR and ISO certification requirements.
• Plan and coordinate safety engagement initiatives.
• Manage Iconic’s shared HSSE email inbox.
• Perform other duties as assigned.

Additional Information

The above statements describe the general nature and level of work associated with this position and are not intended to be an exhaustive list of responsibilities, duties, or qualifications. Employees may be required to perform additional duties outside their normal responsibilities as needed.