Project Administrator - Acheson, AB

MKL; Alberta; On-site; CAD 55,000 - 70,000; Full time

Job summary

A leading company in Alberta is seeking a Project Administrator for a seasonal term. The role involves supporting project management, ensuring timely invoicing, and maintaining communication with clients. Ideal candidates will have a background in Civil Engineering or Construction and strong organizational skills. Join a supportive team that values growth and offers benefits like medical coverage and RRSP matching.

Benefits

Medical, dental, and vision coverage

RRSP matching

Personal Days

Work-from-Home options

Office events and career development

Qualifications

• 2-3 years of experience as a Project Administrator or Coordinator.
• Proficiency in LEM processes and invoicing.

Responsibilities

• Generate daily LEMs from timesheet information for client submissions.
• Prepare and submit monthly invoices.
• Track project budgets and request PO or contract amendments.

Skills

Organizational Skills

Communication Skills

Attention to Detail

Education

Background in Civil Engineering

Tools

Aimsio

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Description

We have an immediate opportunity for a Project Administrator (seasonal term) based in our Acheson office. This role involves working with an exceptional management team within a supportive and collaborative company culture. Join us to experience the difference.

The individual will ensure the timely delivery and receipt of project LEMs, manage invoicing through AIMSIO, and assist with project setup upon award. The candidate should have a positive attitude, a structured approach, logical reasoning, and high attention to detail.

Accountabilities

• Project Support and Safety Tracking
• LEMs management
• Invoices and Budget Tracking
• Equipment and Fleet Management
• Logistics Planning

Responsibilities

• Generate daily LEMs from timesheet information for client submissions.
• Coordinate with clients on LEM signage at various intervals.
• Prepare and submit monthly invoices.
• Maintain positive communication with client representatives.
• Collaborate with project managers, supervisors, and field teams to ensure project success.
• Assist in safety statistics and field documentation signoffs.
• Support scheduling of fleet maintenance and equipment calibrations.
• Assist with general project administrative tasks.
• Track project budgets and request PO or contract amendments.
• Coordinate employee mobilization, including booking accommodations and flights.

Requirements:

• 2-3 years of experience as a Project Administrator or Coordinator.
• Proficiency in LEM processes and invoicing.
• Experience with Aimsio software is an asset.
• Experience in budget tracking and contract management.
• Background in Civil Engineering or Construction is preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Knowledge of file management and administrative procedures.
• Ability to meet tight deadlines.

Why work with us?

• Growth potential with opportunities for supervisory and leadership roles.
• We invest in our employees' growth.
• We hire aligned with our core values: Productive, Personable, Professional, Humble, and Adaptable.
• Medical, dental, and vision coverage
• RRSP matching
• Personal Days and Work-from-Home options
• Office events and career development