Project Administrator - Acheson, AB

MKL BAU; Alberta; On-site; CAD 45,000 - 70,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Administrator to join their dynamic team in Acheson. This role offers a unique opportunity to engage with a supportive management team while ensuring the smooth operation of project logistics and invoicing. Your organizational skills will shine as you collaborate with project managers and field teams to drive project success. The company values growth and development, providing numerous opportunities for career advancement within a culture that respects and values every voice. If you're ready to make a meaningful impact in a collaborative environment, this position is perfect for you.

Benefits

Medical, dental, and vision coverage

RRSP matching program

Personal Days

Work from home days

Office events

Career development opportunities

Qualifications

• 2-3 years of experience as a Project Administrator or Coordinator.
• Proficiency in LEM and invoicing processes.

Responsibilities

• Generate daily LEMs from timesheet information for client timeline submittals.
• Prepare and submit monthly invoices.
• Coordinate employee mobilization, including booking accommodations and flights.

Skills

Project Administration

Invoicing Processes

Budget Tracking

Aimsio Software

Civil Engineering Background

Microsoft Word

Microsoft Excel

Microsoft Outlook

Organizational Skills

Communication Skills

Education

Bachelor's Degree in Civil Engineering or related field

Tools

Aimsio

Microsoft Office Suite

Job description

28630 99 Avenue, Acheson, Alberta, Canada, T7X 6J6

full-time . May 2, 2025

Description
We have an immediate opportunity for a Project Administrator (seasonal term). This position is based in our Acheson office. In this role, you will work with an exceptional management team within a supportive and collaborative company culture. Join our team and experience the difference.

In this role, the individual will ensure the timely delivery and receipt of project LEMs to account for field services, invoicing of projects through AIMSIO, and assist with project setup upon award. The candidate should have a positive attitude, a structured approach, logical reasoning, and high attention to detail.

Accountabilities

• Project Support and Safety Tracking
• LEMs
• Invoices and Budget Tracking
• Equipment and Fleet Management
• Logistics Planning

Responsibilities

• Generate daily LEMs from timesheet information for client timeline submittals.
• Coordinate with client contacts on LEM signage and approvals.
• Prepare and submit monthly invoices.
• Maintain positive communication with client representatives.
• Collaborate with project managers, supervisors, and field teams to support project success.
• Assist in safety statistics and field documentation signoffs.
• Help schedule fleet maintenance and equipment calibrations.
• Support project administrative requirements, including budget tracking and PO/contract amendments.
• Coordinate employee mobilization, including booking accommodations and flights.

Skills & Competencies

• 2-3 years of experience as a Project Administrator or Coordinator.
• Proficiency in LEM and invoicing processes.
• Experience with Aimsio software is an asset.
• Experience in budget tracking.
• Familiarity with contract management.
• Background in Civil Engineering or Construction is an asset.
• Strong organizational and communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Knowledge of file management and administrative procedures.
• Ability to meet tight deadlines.

Why work with us?

• Growth potential with opportunities for supervisory and leadership roles.
• We invest in our people’s growth.
• Our culture values everyone's voice and opinions.
• We hire individuals who share our core values: Productive, Personable, Professional, Humble, and Adaptable.

Inline Perks

• Medical, dental, and vision coverage
• RRSP matching program
• Personal Days
• Work from home days
• Office events
• Career development opportunities