Project Administrator - Acheson, AB

MKL; Alberta; On-site; CAD 50,000 - 80,000; Full time

Job summary

An established industry player is seeking a detail-oriented Project Administrator to join their collaborative team in Acheson. This role is pivotal in ensuring the smooth operation of project management tasks, including invoicing, budget tracking, and client communication. With a focus on growth and employee development, this company offers a supportive environment where your contributions are valued. If you have a background in Civil Engineering or Construction and possess strong organizational skills, this is an excellent opportunity to advance your career in a dynamic setting.

Benefits

Medical, dental, and vision coverage

RRSP matching

Personal Days

Work-from-Home options

Office events

Career development

Qualifications

• 2-3 years of experience as a Project Administrator or Coordinator.
• Strong organizational and communication skills are essential.
• Experience in budget tracking and contract management is preferred.

Responsibilities

• Generate daily LEMs from timesheet information for client submissions.
• Prepare and submit monthly invoices while maintaining positive client communication.
• Assist with general project administrative tasks and budget tracking.

Skills

Project Administration

Invoicing

Budget Tracking

Communication Skills

Organizational Skills

LEMs Management

Aimsio Software

Microsoft Word

Microsoft Excel

Microsoft Outlook

Education

Civil Engineering

Project Management Certification

Tools

Aimsio

Microsoft Office Suite

Job description

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28630 99 Avenue, Acheson, Alberta, Canada, T7X 6J6

Full-time | May 2, 2025

Description

We have an immediate opportunity for a Project Administrator (seasonal term) based in our Acheson office. This role involves working with an exceptional management team within a supportive and collaborative company culture. Join us to experience the difference.

The individual will ensure the timely delivery and receipt of project LEMs, manage invoicing through AIMSIO, and assist with project setup upon award. The candidate should have a positive attitude, a structured approach, logical reasoning, and high attention to detail.

Accountabilities

• Project Support and Safety Tracking
• LEMs management
• Invoices and Budget Tracking
• Equipment and Fleet Management
• Logistics Planning

Responsibilities

• Generate daily LEMs from timesheet information for client submissions.
• Coordinate with clients on LEM signage at various intervals.
• Prepare and submit monthly invoices.
• Maintain positive communication with client representatives.
• Collaborate with project managers, supervisors, and field teams to ensure project success.
• Assist in safety statistics and field documentation signoffs.
• Support scheduling of fleet maintenance and equipment calibrations.
• Assist with general project administrative tasks.
• Track project budgets and request PO or contract amendments.
• Coordinate employee mobilization, including booking accommodations and flights.

Skills & Competencies

• 2-3 years of experience as a Project Administrator or Coordinator.
• Proficiency in LEM processes and invoicing.
• Experience with Aimsio software is an asset.
• Experience in budget tracking and contract management.
• Background in Civil Engineering or Construction is preferred.
• Strong organizational and communication skills.
• Proficiency in Microsoft Word, Excel, and Outlook.
• Knowledge of file management and administrative procedures.
• Ability to meet tight deadlines.

Why work with us?

• Growth potential with opportunities for supervisory and leadership roles.
• We invest in our employees' growth.
• Our culture values everyone's voice.
• We hire aligned with our core values: Productive, Personable, Professional, Humble, and Adaptable.

Perks

• Medical, dental, and vision coverage
• RRSP matching
• Personal Days and Work-from-Home options
• Office events and career development

Additional Details

• Seniority level: Mid-Senior level
• Employment type: Full-time
• Job function: Project Management and IT
• Industry: Construction