Project Administrator (20260901123)

Thurber Engineering; Vancouver; On-site; CAD 65,000 - 85,000; Full time

Benefits offered by this job

Free onsite gym

Secure bike facilities

Shower facilities

Health and dental coverage

RRSP matching

Job summary

Thurber Engineering Ltd. in Vancouver, BC, is seeking a Project Administrator to join our geotechnical and environmental services team.

This full-time role involves supporting project scheduling, cost tracking, document control, and invoicing processes on diverse Canadian projects. The ideal candidate holds a degree or diploma in engineering or accounting-related fields, brings 5–10 years of construction project administration experience, and demonstrates strong MS Office skills along with

Qualifications

• University degree or technical diploma in engineering or accounting-related fields is required or considered.
• 5-10 years of proven work experience as a Construction Project Administrator is preferred.
• Proficiency in Microsoft Office; intermediate Outlook, Word, Excel & Teams.
• Excellent communication skills with the ability to influence both technical and non-technical stakeholders.

Responsibilities

• Develop and maintain detailed schedule baselines as required.
• Monitor project costs and commitments to budget and forecast.
• Assist with change orders and develop change order requests; maintain change control and manage trend and change order registries.
• Produce required accounting and project cost reports highlighting key issues.
• Prepare regular reports to monitor milestones, baseline dates, trends and current targets.
• Document control using processes and systems to ensure documents are reviewed and processed efficiently.
• Collaborate and maintain open communication within the team.
• Maintain project-specific filing systems (physical and digital).
• Track daily timesheets and resolve discrepancies with the Project Manager.
• Coordinate field travel and accommodations for project work.
• Assist with proposal content and draft documents as advised by Project Manager.

Skills

Strong communication

Independent work

Problem solving

Education

University Degree or Technical Diploma in Engineering or Accounting related fields

Tools

Microsoft Office Suite

Job description

Thurber has an exciting opportunity for a Project Administrator to join our team in Vancouver, BC. This is a full-time position.

Thurber provides geotechnical, environmental and construction materials engineering and testing services for a variety of industries across Canada. Our multidisciplinary expertise allows us to work on problems related to earth, the environment and construction materials. We solve problems in a wide variety of industries including transportation, building construction, municipal infrastructure, land development, dams and water resources, industrial development, mining, oil and gas, marine and environmental services.

Responsibilities

• Develop and maintain detailed schedule baselines as required.
• Monitor project costs and commitments to budget and forecast.
• Assist with change orders. Assist in the development of change order requests, maintain change control as well as manage trend and change order registries.
• Produce required accounting and project cost reports highlighting key issues.
• Prepare regular reports to monitor project key milestones, baseline dates, trends and current targets.
• Document control, utilizing processes and systems to ensure documents are reviewed and processed accurately and efficiently.
• Collaborate and keep the lines of communication open within team.
• Maintain project-specific physical, and digital, filing systems.
• Collect and vet daily timesheets, resolving timesheet discrepancies with Project Manager.
• Track project and employee/sub-contractor work rotations.
• Compile and prepare job progress summaries.
• Book and update field travel and accommodations for project work.
• Assist with, or draft documents, including formatting and proofing documents created by other team members, prepare final document, copy and distribute as advised by Project Manager.
• Book project meetings, prepare agendas, attend as required and prepare meeting minutes.
• Assist with sub-contractor management.
• Assist with preparation of proposal content.
• Other duties as required.

Qualifications and Assets

• University Degree or Technical Diploma in Engineering or Accounting related fields. Other post-secondary education may be considered.
• 5-10 years proven work experience as a Construction Project Administrator is preferred.
• Proficiency in Microsoft Office; intermediate level Outlook, Word, Excel & Teams.
• Strong accuracy and attention to detail is required.
• Adaptable to change and comfortable working in a fast-paced environment.
• Experience with BST 11 and with marketing and proposals would be an asset.
• Excellent communication skills with the ability to influence both technical and non-technical stakeholders.
• Strong problem-solving, decision-making, and organizational skills.
• Ability to work independently in a fast-paced, high-accountability environment.

Base Salary Range

• $65,000 - $85,000 per year, based on a 40-hour work week.
• The posted wage range for this position represents the range for the experience and qualifications noted in this posting.
• The offered wage may be adjusted upward for candidates whose qualifications and experience exceed those expressed in this posting.
• Candidates with less experience and qualifications may be considered at a reduced starting wage.

What we offer

Upon joining Thurber Engineering you'll be welcomed into a casual, inclusive and professional office environment where open communication is valued at all levels. We're eager to help our team reach their potential, which is why many of our team members spend much of their career with us! Here are the benefits of working for us in Vancouver:

• Our office is centrally located downtown with great transit, biking and walking access.
• Walking distance to Stanley Park and the seawall for lunchtime running and walking options.
• Free onsite gym, secure bike facilities, and showers.
• Numerous restaurants within walking distance.
• Views of the beautiful north shore mountains.
• Short commute from the north shore mountains and the local hiking and biking trails.
• Our flat organizational structure allows easy access to senior professionals, corporate leaders, and subject matter experts across the company for mentorship and feedback.
• Our culture is respectful, collaborative, inclusive, and fun.
• We offer financial support towards professional development.
• We provide health and dental coverage, a healthcare spending account, RRSP matching, and an Employee and Family assistance program with 24/7 support online or over the phone.

About Thurber

Thurber Engineering Ltd. provides environmental, geotechnical, and materials engineering and testing services. A Canadian-owned company since 1957, we are consistently recognized for the quality of our work, the knowledge of our people, and for conducting our business with integrity.

Our team continues to grow as we build our reputation by working closely with our clients to provide timely, high-value solutions and technical support. Thurber is wholly owned by our senior employees and operates from British Columbia, Alberta, Saskatchewan and Ontario.

At Thurber, we know that our success can be attributed to the hard-working, innovative group of people who come in every day ready and excited to take on new challenges and solve problems. We seek out team members who work hard, innovate, and operate with integrity. Our regional diversity gives us specialized knowledge of the various and complex geological and environmental conditions across Canada.

Our Purpose:

To make a difference for people.

Our Values:

Passion:

We're driven to deliver our best and inspire others.

Quality:

We're committed to providing our clients with a quality experience, in both service and product.

Caring:

We show kindness and concern for others, the environment, and the industry.

Together:

We make a difference for people by working with passion, quality, and care - together.