Project Administrator

Read Jones Christoffersen Ltd.; Victoria; On-site; CAD 54,000 - 65,000; Full time

Benefits offered by this job

Performance-based bonus

Share ownership program

Health Care Spending Account

Maternity and Parental Leave Top-up

RRSP matching

Employee-owned organization

Job summary

RJC Engineers is seeking a proactive Project Administrator to help keep projects running smoothly. You will coordinate information, manage documentation, support client service, and ensure records are complete from start to finish. Training on industry processes will be provided.

The ideal candidate is highly organized, comfortable with technology, and able to deliver accurate, high-quality work in a fast-paced professional environment. Applicants from diverse backgrounds are encouraged to apply.

Qualifications

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable learning new software and technology.
• Strong customer service and relationship-building skills.
• Ability to work independently while collaborating with a team.
• Proactive and solution-oriented mindset.
• Proficiency with Microsoft Office, especially Word and Excel.

Responsibilities

• Assist with preparing proposals and responses to client opportunities.
• Draft, edit, and format reports, presentations, and other professional documents.
• Track project-related information and follow up on outstanding items.
• Coordinate project documentation and ensure records are current and complete.
• Manage incoming and outgoing correspondence through digital document management systems.
• Maintain organized electronic filing systems and project records.
• Support project teams with administrative and coordination activities.
• Collaborate with accounting staff to ensure timely and accurate invoicing.
• Enter and maintain data across multiple systems.
• Communicate regularly with internal teams, clients, and external partners.
• Upload, download, and distribute project files as required.
• Create and maintain project workspaces, templates, and tracking systems.
• Identify opportunities to improve administrative processes and team efficiency.

Education

Degree in administration or related field

Job description

RJC Engineers is a well-established, employee-owned engineering firm with a broad geographic footprint and deep roots across Canada and the United States. We are leaders in structural engineering, building science, structural restoration, structural glass engineering, parking facility design, and building energy modelling.

What sets us apart?

Our commitment to clients, cutting-edge technology, collaborative culture, and the passion of our people. We’re driven by a purpose: to positively impact our communities and invest in our team’s growth and success.

At RJC, you’ll join an inclusive, fast-paced team tackling exciting and complex projects. You’ll work alongside industry-leading experts, explore emerging technologies, and be supported in your continuous professional development.

Being an RJC Professional

We build our team around five key attributes:

• Creative Mindset – You bring fresh ideas, challenge assumptions, and turn obstacles into opportunities.
• Proactive Approach – You take initiative, anticipate challenges, and seek ways to create a positive impact.
• Supportive Teamwork – You foster a culture of inclusivity, respect, and collaboration, helping others succeed.
• Trusted Advisor – You act with integrity, expertise, and honesty, earning the confidence of clients and colleagues.
• Lead with Purpose – You empower, support, and guide others, driving meaningful results.

Location: Victoria, BC

Salary: $54,000 - $65,000 (dependent on experience)

Candidate Profile

We’re looking for an outgoing, organized, detail-oriented Project Administrator to help keep our projects running smoothly. In this role, you’ll work closely with engineers and project teams to coordinate information, manage documentation, support client service, and ensure projects stay organized from start to finish.

You do not need previous engineering or construction experience to be successful in this role. We provide training on our industry, processes, and systems. We’re interested in candidates who enjoy coordinating multiple tasks, communicating with different stakeholders, maintaining accurate records, and supporting a team in a fast-paced professional environment.

The ideal candidate is proactive, highly organized, comfortable working with technology, and takes pride in delivering accurate, high-quality work.

Key Responsibilities

Duties include, but are not limited to:

• Assist with preparing proposals and responses to client opportunities.
• Draft, edit, and format reports, presentations, and other professional documents.
• Track project-related information and follow up on outstanding items.
• Coordinate project documentation and ensure records are current and complete.
• Manage incoming and outgoing correspondence through digital document management systems.
• Maintain organized electronic filing systems and project records.
• Support project teams with administrative and coordination activities.
• Collaborate with accounting staff to help ensure timely and accurate invoicing.
• Enter and maintain data accurately across multiple systems.
• Communicate regularly with internal teams, clients, and external partners.
• Upload, download, and distribute project files as required.
• Create and maintain project workspaces, templates, and tracking systems.
• Identify opportunities to improve administrative processes and team efficiency.

Professional Qualifications & Experience

EDUCATION

• Degree, diploma, certificate, or equivalent experience in administration, business, project coordination, office management, communications, or a related field.

EXPERIENCE

• 1-3 years of experience in administrative, coordination, customer service, office support, operations, or project support role.
• Experience working in a professional office environment is an asset.
• Experience with document management systems is helpful but not required.
• Experience in engineering, architecture, or construction is welcome but not necessary.

SKILLS

• Excellent organizational skills and attention to detail.
• Strong written and verbal communication skills.
• Ability to manage multiple priorities and deadlines.
• Comfortable learning new software and technology.
• Strong customer service and relationship-building skills.
• Ability to work independently while collaborating effectively with a team.
• Proactive and solution-oriented mindset.
• Proficiency with Microsoft Office applications, particularly Word and Excel.
• Experience with financial administration, invoicing, or accounting processes is an asset.
• Familiarity with Monday.com or Airtable is an asset but not required.

No Industry Experience? That's Okay.

Many of our successful Project Administrators have joined us from backgrounds such as administration, customer service, finance, healthcare, legal services, education, retail management, and other professional office environments. If you're highly organized, enjoy supporting a team, and are eager to learn, we encourage you to apply even if you don’t meet every qualification listed above.

What RJC Offers?

• An inspiring workplace that supports its people and recognizes great work
• Stimulating, challenging projects and development opportunities to help you grow your skills and career
• Being part of a supportive and inclusive network of people that help each other reach their goals
• A comprehensive financial rewards program that recognizes your success, including eligibility for a performance-based bonus and share ownership program
• An extensive and generous benefits package including a $1000 Health Care Spending Account
• Maternity and Parental Leave Top-up Program
• Investing in your future, the opportunity to become part of an employee-owned organization and eligible for RJC’s matching Retirement Registered Saving Plan (RRSP)

Be Your Authentic Self

At RJC, we are dedicated to fostering an inclusive and diverse workplace where everyone is valued and respected. We proudly embrace all individuals and believe that every team member contributes to creating a welcoming environment. At RJC, inclusivity and diversity are commitments we all share.
We appreciate the interest and efforts of all applicants; however only those short-listed as candidates will be contacted. Upon request, accommodations are available for any person with disabilities participating in the selection process.