Executive Assistant

Govan Brown & Associates; Toronto; On-site; CAD 65,000 - 90,000; Full time

Benefits offered by this job

Summer hours

Fun Team and Volunteer Events

Service and Referral Rewards

Green Space

Professional Development & Training

Health & Dental Benefits

Our Workplace

Family-Friendly Environment

Wellness & Life Balance

Investing in your future

Safety

Job summary

Govan Brown is seeking an Executive Assistant to join our Toronto team and support the Executive Team by keeping schedules, coordinating meetings and events, and handling confidential correspondence. This role requires a proactive, organized professional who can interact with staff at all levels in a fast-paced environment.

Based in our Toronto office, the position is in-office only, with opportunities to contribute to company events and team experiences while upholding our standards of

Qualifications

• 5+ years of experience providing administrative support to senior management – to multiple managers a definite asset
• University or College degree / diploma
• Previous roles in a professional services, commercial construction or real estate environment is an asset

Responsibilities

• Perform a range of administrative services including responding to phone calls and email, calendar management, meeting coordination, travel arrangements, expenses etc.
• Prepare correspondence, documents, reports and presentations of a confidential, strategic and/or complex nature.
• Provide top notch service to clients, suppliers and other stakeholders by responding professionally and with a sense of urgency.
• Lead or assist in the coordination of team and community events.
• Liaise and coordinate events with individuals across our Parent Company and family of Business Units.
• Coordinate and collaborate with various Govan Brown team members from time to time, as directed by executive group.

Skills

Administrative support

Calendar management

Communication skills

Travel coordination

Education

University or College degree / diploma

Tools

Microsoft Office Suite

Job description

Govan Brown is a national construction firm headquartered in Toronto. Our expertise is in commercial interiors and core & shell construction. Since 1994, we’ve demonstrated excellence through our commitment to exceptional service, quality work and innovation. We provide an environment that engages our people, encourages strong work ethics, fosters growth and development, and supports the communities in which we work. Govan Brown is recognized as one of Canada's Best Managed Companies and one of Canada's Top 40 Contractors.

COOL PERKS WE OFFER

• Summer hours: Get a head start on your weekends from Victoria Day through Thanksgiving
• Fun Team and Volunteer Events: Enjoy the opportunity to socialize with team members at events and volunteer activities within the community.
• Service and Referral Rewards: We appreciate our employees’ commitment to our success and growth through various creative rewards, (including a personalized bobblehead for a key milestone!)
• Green Space: Enjoy the fresh air and amazing view from our outdoor space, patio and BBQ facilities. And let’s not forget our beloved bees (affectionately known as The GBees).
• Professional Development & Training: Expand your knowledge through various internal training programs and support of your professional certification goals.
• Health & Dental Benefits: Such as prescription drug coverage, medical services, dental and vision as well as a Health Spending Account of $750 (minimum) to use as you like to top up our benefit programs.
• Our Workplace: On-site gym, games room, weekly fruit deliveries and free on-site parking.
• Family-Friendly Environment: Our culture extends beyond our employees with family friendly events and we furry friends are welcomed at our office.
• Wellness & Life Balance: Through our Employee Assistance Program we offer wellness tools for employees and their families, and a minimum of 3 weeks of vacation.
• Investing in your future: We offer a Registered Retirement Savings Plan (RRSP) with up to 5% match and an Employee Share Purchase Program (ESPP).
• Safety: We prioritize safety at GB, with daily safety activities woven into our operations and safety programming throughout the year. We also offer a $400 Boot Allowances every two months. We post attribute emg

OUR OPPORTUNITY

Govan Brown is looking for an Executive Assistant to join our Toronto team and play a key role in keeping our Executive Team organized, connected and moving forward. Beyond executive support, you’ll also help bring company events and team experiences to life. The ability to interact with staff at all levels in a fast-paced environment, remaining flexible, proactive, resourceful and efficient, with a high level of professionalism, is crucial to this role. We’re looking for someone who is organized, approachable, adaptable and energized by a dynamic, collaborative and diverse workplace.

Responsibilities include but are not limited to:

• Perform a range of administrative services including responding to phone calls and email, calendar management, meeting coordination, travel arrangements, expenses etc.
• Prepare correspondence, documents, reports and presentations of a confidential, strategic and/or complex nature.
• Provide top notch service to clients, suppliers and other stakeholders by responding professionally and with a sense of urgency.
• Lead or assist in the coordination of team and community events.
• Liaise and coordinate events with individuals across our Parent Company and family of Business Units.
• Coordinate and collaborate with various Govan Brown team members from time to time, as directed by executive group.

WHAT YOU BRING

• 5+ years of experience providing administrative support to senior management – to multiple managers a definite asset
• University or College degree / diploma
• Previous roles in a professional services, commercial construction or real estate environment is an asset
• Confidence and moxie to interact with individuals at all levels and with differing styles
• Self- motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands
• High level of professionalism, sound judgment with the ability to get results
• Flexible, with the ability to adapt to new ideas
• Highly organized and a stickler for detail
• Enjoy working both independently and with a team, sharing information with others
• Computer proficiency in Microsoft Office: Word, Powerpoint, Excel and Outlook
• Positive spirit with a “get ‘er done” attitude

YOUR ESTIMATED SALARY

• This role offers an annual salary between $65,000 and $90,000, depending on experience and qualifications, with final compensation thoughtfully tailored in the offer stage.

YOUR WORKING CONDITIONS AND ENVIRONMENT

• Office location is 108 Vine Avenue, Toronto.
• In‑office. This is not a hybrid or remote role.

Govan Brown is an equal opportunity employer and we would like to thank all applicants for their interest. Please note that we will only be contacting the candidates under consideration.