Project Administrator

North America Construction LTD; St. Thomas; On-site; CAD 52,000 - 66,000; Full time

Benefits offered by this job

Competitive compensation

Career growth opportunities

Comprehensive benefits

EFAP

Pension plan

RRSP

Time off between Christmas and NYD

Community involvement opportunities

Friendly working environment

Team events

Job summary

North America Construction (1993) Ltd. - NAC Constructors Ltd. in Ontario seeks a Project Administrator for the Dalewood Water Reclamation Facility project in St. Thomas. You will support the project team with admin tasks, coordinate travel and housing, and manage timesheets and monthly billing processes.

Reporting to the Project Manager, this role emphasizes accuracy, organization, and proactive communication to keep the project on track and ensure smooth daily operations on site.

Qualifications

• 2+ years' experience in administration or coordination (construction exp is a plus).
• Experience with time and material tracking is an asset.
• Strong knowledge of general office procedures.
• Proficient with MS Word, Excel and Outlook; excellent communication skills.

Responsibilities

• Provide administration support to the project team.
• Oversee accounts receivable and document control.
• Initiate workflows for accounts payable.
• Assist with project billings, including monthly reports.
• Receive and screen calls, emails and mail.
• Prioritize and distribute correspondence.
• Arrange accommodations and furnished housing as needed.
• Maintain housing logs and coordinate travel.
• Organise site deliveries and visitor reception.
• Process purchase orders and procurement of materials.
• Prepare timesheets and submit weekly to Payroll.
• Maintain central filing system and provide other duties.

Skills

Administration

Coordination

MS Word

MS Excel

Outlook

Communication

Time management

Tools

MS Word

MS Excel

Outlook

Job description

North America Construction (1993) Ltd. - NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all...and more!

NAC is currently seeking a full-time Project Administrator, initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON.

Position Summary

Reporting to the Project Manager, the Site/ Project Administrator is an integral part of the project team, responsible for a wide variety of administration and coordination duties. The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets.

Responsibilities

• Provide a high level of administration support to the project team
• Oversee Accounts Receivable Document control
• Initiate workflows for Accounts payable
• Assist with project billings, such as processing monthly billing reports
• Receive and screen all inbound telephone calls, emails and mail
• Evaluate, prioritize and distribute correspondence accordingly
• Set-up accommodations, which includes sourcing available rentals and furnishing, as required
• Coordinate and maintain housing logs
• Coordinate travel, as required
• Organise and receive site deliveries
• Be the first point of contact, receiving visitors at site and addressing all inquiries
• Process and manage Purchase Orders, as well as procurement of construction materials
• Prepare timesheets and submit to the Payroll Dept., on a weekly basis
• Maintain the central filing system
• Provide all other duties as assigned

Requirements

• 2+ years' experience working as an administrator or coordinator (construction industry experience is an asset)
• Experience with time and material tracking is an asset
• Strong knowledge of general office procedures
• Solid computer skills on programs such as, Microsoft Word, Excel and Outlook
• Excellent verbal and written communication skills and strong interpersonal skills
• High attention to detail, accuracy, and strong organizational skills
• Superior time management and multitasking skills
• Resourcefulness and flexibility
• Ability to effectively interpret and implement company policies and procedures

NAC Offers

• Competitive compensation
• Opportunities for career growth, development and advancement, including financial assistance
• Comprehensive benefit plan (dental, vision, health, etc.)
• Employee & Family Assistance Program
• Excellent company matched pension plan
• Registered Retirement Savings Plans
• Additional time off between Christmas and New Year's Day
• Community involvement opportunities
• Friendly working environment
• Numerous team activities and various company events

NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information