Project Administrator

North America Construction (1993) Ltd. - NAC Constructors Ltd.; St. Thomas; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive compensation

Career growth opportunities

Comprehensive benefit plan

RRSP / Pension plans

Time off between Christmas and NewYear

Community involvement opportunities

Friendly working environment

Job summary

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is seeking a full-time Project Administrator for the Dalewood Water Reclamation Facility project in St.

Thomas, ON. The role reports to the Project Manager and delivers wide-ranging administration, PO processing, travel/housing coordination and timesheet submission. As a key member of the project team, you will handle accounts receivable, document control, and prepare weekly timesheets for payroll.

Qualifications

• 2+ years’ experience as an administrator or coordinator (construction industry experience is an asset).
• Experience with time and material tracking is an asset.
• Strong knowledge of general office procedures.
• Solid computer skills on programs such as Microsoft Word, Excel and Outlook.
• Excellent verbal and written communication skills and strong interpersonal skills.

Responsibilities

• Provide a high level of administration support to the project team.
• Oversee Accounts Receivable Document control and initiates workflows for Accounts Payable.
• Assist with project billings, such as processing monthly billing reports.
• Receive and screen all inbound calls, emails and mail; manage correspondence.
• Set-up accommodations and coordinate travel and housing as required.
• Coordinate and maintain housing logs and organize site deliveries.

Skills

Communication

Time management

Multitasking

Attention to detail

Organizational skills

Interpersonal skills

Resourcefulness

General office procedures

Tools

Microsoft Word

Microsoft Excel

Outlook

Job description

North America Construction (1993) Ltd. – NAC Constructors Ltd. (NAC) is well known for our expertise in water and wastewater construction across Canada. Our self-performing team of almost 500 skilled professionals and experts in trades and engineering, comprehensively handles projects, from conceptualization to delivery. We also have extensive experience in fields such as civil, structural, process mechanical, building mechanical, electrical and instrumentation work. At NAC, our priority is to maintain the highest level of quality and safety. The depth of our resources is evident in the variety of projects we construct; from water filtration to wastewater treatment; dams to ethanol; we build it all….and more!

NAC is currently seeking a full-time Project Administrator , initially based on our Dalewood Water Reclamation Facility project in St. Thomas, ON.

Position Summary:

Reporting to the Project Manager, the Site/ Project Administrator is an integral part of the project team, responsible for a wide variety of administration and coordination duties.The incumbent provides high quality, timely and efficient services, including PO's, travel and housing coordination and the submission of timesheets.

Responsibilities:

• Provide a high level of administration support to the project team
• Oversee Accounts Receivable Document control
• Initiate workflows for Accounts payable
• Assist with project billings, such as processing monthly billing reports
• Receive and screen all inbound telephone calls, emails and mail
• Evaluate, prioritize and distribute correspondence accordingly
• Set-up accommodations, which includes sourcing available rentals and furnishing, as required
• Coordinate and maintain housing logs
• Coordinate travel, as required
• Organize and receive site deliveries
• Be the first point of contact, receiving visitors at site and addressing all inquiries
• Process and manage Purchase Orders, as well as procurement of construction materials
• Prepare timesheets and submit to the Payroll Dept., on a weekly basis
• Maintain the central filing system
• Provide all other duties as assigned

Requirements:

• 2+ years’ experience working as an administrator or coordinator (construction industry experience is an asset)
• Experience with time and material tracking is an asset
• Strong knowledge of general office procedures
• Solid computer skills on programs such as, Microsoft Word, Excel and Outlook
• Excellent verbal and written communication skills and strong interpersonal skills
• High attention to detail, accuracy, and strong organizational skills
• Superior time management and multitasking skills
• Resourcefulness and flexibility
• Ability to effectively interpret and implement company policies and procedures

NAC Offers:

• Competitive compensation
• Opportunities for career growth, development and advancement, including financial assistance
• Comprehensive benefit plan (dental, vision, health, etc.)
• Employee & Family Assistance Program
• Excellent company matched pension plan
• Registered Retirement Savings Plans
• Additional time off between Christmas and New Year’s Day
• Community involvement opportunities
• Friendly working environment
• Numerous team activities and various company events

NAC is committed to providing equal opportunities for all individuals to achieve their goals. If you feel that you need accommodations during the recruitment and selection process because of illness/disability, please contact Human Resources for further information