Project Administrator

JDS Energy & Mining; Marathon; On-site; CAD 55,000 - 85,000; Full time

Job summary

JDS Energy & Mining is seeking a highly organized site-based FIFO Project Administrator to coordinate site administrative activities and workforce logistics. The role involves onboarding, document control, camp accommodations, procurement support, and communications at the project site.

Key responsibilities include managing personnel files, attendance, recruitment logistics, and site reporting while liaising with HR, Finance, and HSE.

Responsibilities

• Provide administrative support to site leadership and project teams
• Coordinate workforce travel, site access, accommodations, and mobilization logistics
• Manage employee onboarding, orientation scheduling, and personnel documentation
• Maintain personnel files, training records, certifications, and compliance documentation
• Track workforce attendance and scheduling records
• Support recruitment activities including interview scheduling and candidate logistics
• Maintain camp occupancy records and coordinate room assignments
• Prepare and distribute site communications, reports, and meeting minutes
• Manage document control processes and maintain accurate site records
• Support procurement activities including requisitions, purchase orders, and invoices
• Coordinate site meetings and track action items
• Assist with contractor administration and documentation
• Support HSE and regulatory compliance through accurate reporting and record keeping
• Track office supplies and administrative resources
• Assist with weekly and monthly reporting
• Coordinate charter flight manifests and workforce scheduling
• Liaise with corporate departments (HR, Finance, Supply Chain, HSE)
• Foster positive working relationships across site and corporate teams
• Ensure compliance with company policies and project objectives

Job description

Project Administrator

About the Role

JDS Energy & Mining is seeking a highly organized and proactive a site-based FIFO Project Administrator. The Project Administrator plays a key role in coordinating site administrative activities, including workforce logistics, travel, onboarding, document control, camp accommodations, procurement support, and communications.

The JDS Way

All employees are expected to demonstrate the following:

• Accept No Mediocrity
• Conduct Business Professionally, Ethically, and Practically
• Be True to Our Word
• Uphold the Highest Standards of Leadership, Teamwork, and Accountability
• Maintain Open and Honest Communication
• Ensure No Harm to People, the Environment, Assets, or Reputation

Key Responsibilities

• Provide administrative support to site leadership and project teams
• Coordinate workforce travel, site access, accommodations, and mobilization logistics
• Manage employee onboarding, orientation scheduling, and personnel documentation
• Maintain personnel files, training records, certifications, and compliance documentation
• Track workforce attendance and scheduling records
• Support recruitment activities including interview scheduling and candidate logistics
• Maintain camp occupancy records and coordinate room assignments
• Prepare and distribute site communications, reports, and meeting minutes
• Manage document control processes and maintain accurate site records
• Support procurement activities including requisitions, purchase orders, and invoices
• Coordinate site meetings and track action items
• Assist with contractor administration and documentation
• Support HSE and regulatory compliance through accurate reporting and record keeping
• Track office supplies and administrative resources
• Assist with weekly and monthly reporting
• Coordinate charter flight manifests and workforce scheduling
• Liaise with corporate departments (HR, Finance, Supply Chain, HSE)
• Foster positive working relationships across site and corporate teams
• Ensure compliance with company policies and project objectives