Project Administrator

Aecon Group; Kincardine; On-site; CAD 50,000 - 65,000; Full time

Job summary

Aecon Group is seeking a Project Administrator in Kincardine, ON to manage on-site administrative tasks for the Shoreline Power Group/ Bruce Power project. You will handle documents, timesheets, and coordination with accounting, while supporting multiple departments and client meetings.

The role requires strong MS Office skills (Excel, Word) and the ability to work in a construction environment with attention to detail and reliability.

Qualifications

• Experience in the construction industry is an asset.
• Proficient in MS Office applications in an MS Windows environment.
• Proficient in Excel.
• Intermediate level of computer skills in MS Word and MS Excel.

Responsibilities

• Perform on-site administrative duties, ensuring timesheets, equipment usage, and personnel-related allowances are transferred to Accounting.
• Learn, interpret, and apply organizational policies, rules, and regulations.
• Maintain an organized filing system.
• Perform and maintain daily documentation, filing, and typing.
• Maintain and organize document files.
• Perform general clerical duties, including photocopying, faxing, mailing, filing, and couriers.
• Provide administrative support to various departments, including assisting with client meetings and creating presentations.
• Assist with client meetings.
• Accurately create and submit purchase requisitions to the materials team.
• Administer office and safety supplies and stationery.
• Suggest and implement improved work methods and systems for administrative tasks.
• Perform other duties as required.

Skills

Excel

MS Word

MS Office

Attention to detail

Team player

Tools

MS Windows

Job description

Location: Kincardine, ON, CA

Operating Sector: Nuclear

Position Title: Project Administrator

Come Build Your Career at Aecon!

Aecon delivers some of the most complex and impactful infrastructure projects — from transformative transportation networks to critical energy, industrial and nuclear programs. The projects we build connect communities and power future generations. With deep roots in North America and a strong footprint internationally, Aecon brings global expertise and proudly serves public and private sector clients through its Construction and Concessions segment.

Safety Always is not only our #1 core value – it is the standard that anchors our culture. We believe the most ambitious projects deserve the most committed people. At Aecon, you won’t just build your career — you’ll help build what matters to enable future generations to thrive.

At Aecon, you can count on:

• Safety Always. Our number one core value. The safety of our people, projects, partners, and stakeholders is our priority focus – today and always.
• Integrity. We lead by example, with humility and courage.
• Accountability. We’re passionate about delivering on our commitments.
• Inclusion. We provide opportunities where people feel valued, supported, and empowered to contribute fully.

We deliver infrastructure with purpose, and our people are at the heart of everything we do. Aecon employees are incredibly proud to build some of the most impactful infrastructure of this generation – we call it Aecon Proud.

At Aecon we:

• Ensure you and your family receive the services and benefits needed to support your mental, emotional, and physical well-being.
• Are intentional when it comes to investing in your development. We help you build your career and advance your skills through our Aecon University, tuition reimbursement, and Leadership Programs.
• Are committed to creating work environments focused on mutual respect, teamwork, collaboration, and new ideas, through meaningful initiatives, training, partnerships with Veteran groups, our Aecon Women in Trades and diversity programs, as well as our Employee Resource Groups (ERGs), to ensure we are building with top talent and harnessing our collective strengths within every aspect of our culture.
• Operate responsibly by managing risk, safety, and environmental considerations across all our projects and surrounding communities.

Our success is built on the passion, expertise, and dedication of our people. Together, we embrace strong execution, innovation, and continuous improvement — values that come to life through the unique talents and collaborative spirit of every team member. If you’re inspired to make a difference through future-building projects, join our best-in-class team.

What is the Opportunity?

The Shoreline Power Group is a fully integrated Joint Venture of Aecon and AtkinsRealis located in Kincardine, Ontario. Shoreline Power Group is the centerpiece of the Major Component Replacement (MCR) program, which replaces the main components of six reactors at the Bruce Power Nuclear Generating Station. The scope of work includes the removal and replacement of calandria tubes, pressure tubes, and feeders, as well as construction management and trade labour. This project is part of Bruce Power’s Life Extension Program, which will allow Bruce Power’s CANDU units to continue to operate safely through to 2064.

The Project Administrator will report functionally to the Construction Technical Superintendent and be responsible for the following:

What You'll Do Here:

• Perform administrative duties on site, ensuring all documentation regarding timesheets, equipment usage, and all personnel-related allowances is transferred to Accounting daily or weekly, as required.
• Learn, interpret, and apply organizational policies, rules, and regulations.
• Maintain an organized filing system.
• Perform and maintain daily documentation, filing, and typing.
• Maintain and organize document files.
• Perform general clerical duties, including photocopying, faxing, mailing, filing, and arranging couriers.
• Provide administrative support to various departments as needed, such as assisting with client meetings and creating presentations and packages.
• Assist with client meetings.
• Accurately create and submit purchase requisitions to the materials team.
• Administer office and safety supplies and stationery.
• Suggest and implement improved work methods and systems relating to administrative tasks.
• Perform other duties and responsibilities as required.

What You Bring to the Team:

• Experience in the construction industry is an asset.
• Proficient in MS Office applications in an MS Windows environment.
• Proficient in Excel.
• Intermediate level of computer skills in MS Word and MS Excel.
• Ability to work independently, with accurate computer data input and record keeping.
• Attention to detail, excellent organizational skills, and discretion with confidential information.
• Team player who is flexible and able to work well with site team members.
• Able to work rotational shift work.
• Able to work in a workplace that requires the use of personal protective equipment.
• Able to multitask and work within time constraints.
• Punctual and dependable.
• Strong communication skills and the ability to deal tactfully with employees, visitors, and customers.

Reason for vacancy: Replacement

Salary range: $50,000 - $65,000

Individual pay is determined based on several factors, including work location, education, experience, unique skills and job conditions. Other considerations may include certifications, specialized training, and the complexity or scope of the role.

Aecon fosters diversity, inclusion and belonging within and across our organization. We welcome all to apply including, women, visible minorities, Indigenous peoples, persons with disabilities, and persons of any sexual orientation or gender identity.

We are committed to adhering to the objectives and requirements outlined in the Accessible Canada Act (ACA), and to meeting the accessibility needs of persons with disabilities in a timely manner. Through the implementation of the requirements of the ACA and its applicable regulations, appropriate accommodations will be provided upon request throughout the interview and hiring process.

As part of our commitment to fair and transparent hiring practices, Aecon may use artificial intelligence (AI) tools to assist in screening and reviewing candidates. These tools are applied responsibly and in accordance with applicable privacy laws and Aecon’s AI Usage Policy. All final decisions are made by qualified Aecon team members.