Project Administrator

Inline Group Inc.; Edmonton; On-site; CAD 55,000 - 75,000; Full time

Job summary

A leading company in the construction sector is seeking a Project Administrator for a seasonal term in Edmonton. The role involves supporting project delivery, managing invoicing, and maintaining communication with clients. Ideal candidates will have 2-3 years of experience and strong organizational skills. Join a collaborative team that values growth and invests in its employees.

Benefits

Medical, dental, and vision coverage

RRSP matching program

Personal Days

Work from home days

Fun office events

Career Learning and Development

Qualifications

• 2-3 years of experience as a Project Administrator or Project Coordinator required.
• Proficiency in LEM and invoicing processes.
• Familiarity with contract management.

Responsibilities

• Prepare and submit monthly invoices.
• Maintain positive communication with client representatives.
• Assist Project Managers with general administrative requirements.

Skills

Organizational skills

Communication abilities

Budget tracking

Proficiency in LEM processes

Proficiency in Microsoft applications

Education

Background in Civil Engineering or Construction

Tools

Aimsio software

Job description

We have an immediate opportunity for a Project Administrator (seasonal term). This position is based in our Acheson office. In this role, you will have the opportunity to work with an exceptional management team within a supportive and collaborative company culture. Come join our team and experience the difference.

In this role, the individual will ensure the timely delivery and receipt of project LEMs to account for field services, invoicing of projects through AIMSIO, and assisting with project setup upon award. They will bring a positive attitude with a structured approach, logical reasoning, and will possess an exceedingly high attention to detail

Accountabilities

• Project Support and Safety Tracking
• LEMs
• Invoices and Budget Tracking
• Equipment and Fleet Management
• Logistics Planning

Responsibilities

• Actively going through timesheet information and generating daily LEMs for client timeline submittals.
• Following through with client contacts on daily, weekly and month end LEM signage.
• Prepare and submit monthly invoices.
• Maintaining positive communication with client representatives.
• Work alongside and regularly communicates with project managers, project supervisors and field teams, helping achieve project success.
• Assist the PM in safety statistics and field documentation signoffs.
• Assist the PMs, Equipment Coordinator and field team in scheduling fleet maintenance and equipment calibrations.
• Assist the Project Managers and Field Supervisors with any other general project administrative requirements.
• Tracking of project budgets and requesting PO/ contract amendments.
• Coordinating employee mobilization to job sites, including booking camp accommodations and arranging flights.

Skills & Competencies

• 2-3 years of experience as a Project Administrator or Project Coordinator is required.
• Proficiency in LEM (Labour, Equipment, and Materials) and invoicing processes.
• Experience with Aimsio software is an asset.
• Proven experience in budget tracking.
• Familiarity with contract management.
• Background in Civil Engineering or Construction is considered an asset.
• Strong organizational skills.
• Excellent communication abilities.
• Proficiency in Microsoft applications, including Word, Excel, and Outlook.
• Knowledge of file management, transcription, and general administrative procedures.
• Ability to meet tight deadlines.

Why work with us?

· High potential for growth – we are growing and will have many options for supervisory and leadership positions.

· We invest in our people – we believe in investing in our people to help them grow and become the best version of themselves.

· Your voice will always be heard – we do not believe in top-down management. We value everyone's opinion.

· We hire people who share our values – Productive and Hardworking, Personable, Professional, Humble and Adaptable.

Inline Perks:

• Medical, dental, and vision coverage
• RRSP matching program
• Personal Days
• Work from home days
• Fun office events
• Career Learning and Development