Project Administrator

ENMAX Corporation; Calgary; Hybrid; CAD 63,000 - 74,000; Full time

Benefits offered by this job

On-site fitness facility

On-site massage

On-site child care centre

Free parking

Job summary

ENMAX Corporation is seeking a Project Administrator to join our Project Delivery team in Calgary. You will support project setup, documentation, invoicing and data management, ensuring timely and accurate information flows across multiple systems.

The role blends office work with onsite coordination in a hybrid schedule. Ideal candidates bring 4 years of admin experience in engineering or construction settings, strong MS Office/SharePoint skills, and a working knowledge of MAXIMO.

Qualifications

• 4 years’ administrative experience in a fast-paced, engineering, construction, project management environment.
• Advanced proficiency in Microsoft Office and SharePoint; working knowledge of MAXIMO is an asset.
• Knowledge of project management practices and processes.
• Experience working within tight project timelines and managing concurrent project activities.
• Experience working with and maintaining data in business systems, including identifying opportunities to improve processes or results.

Responsibilities

• Support the Project Delivery teams in all areas of project administration, including setup, LEMS receiving, IFC drawings to contractors reporting, permits, and contract administration.
• File, maintain, and transfer project documents and artifacts using multiple systems of record.
• Manage the document control process and SharePoint access, updates, and improvements.
• Review and process customer information such as payments, invoicing, refunds, and cost letters.
• Plan and perform project data cleanup and prepare summarized findings for leadership.
• Assist with presentations and meeting minutes, ensuring accurate records and follow-up actions.
• Support project teams with information flow and stakeholder communication.
• Maintain awareness of clients’ and internal stakeholders’ operating environment and adapt to needs.

Skills

MS Office

SharePoint

Project management

Data management

Education

High school diploma or GED / related post-secondary

Tools

MAXIMO

Job description

Why ENMAX?

We are driven by our purpose of lighting the way to a brighter energy future, a future that includes a workplace where you’ll experience belonging and unlock possibilities. We offer meaningful opportunities, strong collaboration and a career aligned to what matters to you. We’re proud of who we are and the work we do to support our communities and customers who depend on us, becauseat ENMAX, we’re lighting the way together.

We are looking for a Project Administrator to be an integral part of ENMAX’s Project Delivery team, helping create the organization, visibility and momentum needed to move projects forward. Through collaboration, attention to detail and a proactive approach, you’ll help our teams deliver projects effectively and support the infrastructure that serves our customers and communities. If you enjoy bringing order to complexity, connecting people and information, and seeing how your work contributes to a bigger outcome, this could be a great opportunity for you.

We offer competitive compensation including a comprehensive flexible benefits program, non-downtown location that includes great building amenities such as free onsite fitness facility, onsite massage, onsite child care centre (upon availability, offered from our ENMAX Place location 141 – 50 Ave. SE), free parking and much more.

Major Responsibilities

• Support the Project Delivery teams in all areas of project administration, including project setup, Project Labour, Equipment, Materials, and Services (LEMS) receiving, As Built submissions, sending IFC drawings to contractors reporting, permit requests/approvals, and administration for contracts and agreements
• File, maintain, and transfer of project documents and artifacts utilizing multiple systems of record
• Manage the document control process as well as other areas of SharePoint functionality including access, updates, and improvements
• Review and process customer information such as payments, invoicing, refunds, cost letters, and other correspondence
• Proactively plan and perform project data cleanup functions
• Perform complex administrative and analytical tasks, such as reviewing and updating information in files, preparing reports, and maintaining records, to ensure accuracy and efficiency in project operations
• Support project teams with presentations, meeting minutes, and compiling summarized findings for a variety of audiences including senior leadership
• Utilize resources effectively to achieve maximum efficiency in performance of duties, contributing to the overall success of the team and project outcomes
• Maintain awareness of clients’ and internal stakeholders’ operating environment, demonstrating understanding and responsiveness to their needs

Education Required

• High school diploma or GED and currently enrolled or completed some post-secondary education in a related field

Qualifications & Experience

• 4 years’ administrative experience in a fast-paced, engineering, construction, project management environment
• Advanced proficiency in Microsoft Office and SharePoint; working knowledge of MAXIMO is an asset.
• Knowledge of project management practices and processes.
• Experience working within tight project timelines and managing concurrent project activities.
• Experience working with and maintaining data in business systems, including identifying opportunities to improve processes or results.

Competencies

• Strong organizational, prioritization and time management skills, with the ability to manage multiple concurrent activities and changing priorities in a fast-paced project environment.
• High attention to detail and accuracy, with a commitment to maintaining complete, consistent and reliable project information.
• Effective written and verbal communication skills, with the confidence to engage and build positive working relationships with internal and external stakeholders.
• Strong problem-solving skills, with the ability to identify issues, work through solutions and proactively improve processes.
• Customer and service focused, with an understanding of stakeholder needs and a responsive, professional approach.
• Adaptable and proactive, with the ability to learn new processes, systems and ways of working as business needs evolve.
• Collaborative team player, with the ability to share knowledge, support others and contribute effectively to team and project outcomes

ENMAX Values –

• Safety
• Integrity
• Accountability
• Service
• Teamwork
• Agility
• Innovation

Salary

Salary: Office Administration Level C (Current CUPE 2026 rates) $62,648.40 - $66,556.49 - $70,464.58 - $74,392.50 - 78,300.59

Location

This role will be part of our hybrid (home and office) workforce with office workspace located at ENMAX Place (141 - 50th Avenue SE, Calgary, AB). You will work from home on Mondays and Fridays and in the office on Tuesdays, Wednesdays, and Thursdays.

Note: If we can provide an accommodation or adjustment to make the process more accessible for you, please let us know.

ENMAX welcomes all qualified applicants to apply and is committed to a safe and respectful workplace. It is our aim to have a workplace which is inclusive and values safety, diversity, personal integrity, respect for individual differences, and encourages ownership and accountability for our actions. Every ENMAX employee is responsible to take reasonable care to protect the health and safety of themselves, of all other workers, and of the public. Each employee must become familiar with safety procedures and rules applicable to their job and are required to followthem while working at ENMAX.

Must be legal to work in Canada and requires the successful completion of a criminal background check. Two pieces of valid Government issued ID will be required Two professional references will be requested.

In the spirit of reconciliation, we respectfully acknowledge that we live and work on the traditional lands of Indigenous Peoples.

We put people first, act as good neighbours, and earn trust through promises kept, not made. Reliable by nature, we plan responsibly for tomorrow while keeping energy accessible and dependable today. This is energy people can count on now, and trust for the future. This is ENMAX.