Project Administrator

Bird Construction; Calgary; On-site; CAD 42,000 - 60,000; Full time

Job summary

Bird Construction in Calgary is seeking a Project Administrator to support the Project Manager with file maintenance, daily LEMs, timesheets and payroll processing on a fly-in/fly-out site. The role requires strong data entry, attention to detail and the ability to manage multiple priorities in a dynamic construction environment.

You will collaborate with site teams and head office payroll to ensure accurate records and timely reporting.

Qualifications

• 2+ years of experience in an administrative role with similar responsibilities.
• Proficiency with timekeeping systems, Microsoft Excel and material receiving systems.
• Ability to handle a large volume of data entry while maintaining data integrity.
• Self-starter with ambitions to grow with the company.
• Strong written and oral communication skills.

Responsibilities

• Maintain payroll data and timesheets to ensure accuracy.
• Enter daily timesheets and support data entry workflows.
• Coordinate with site and head office payroll teams.
• Enter LEMs for Labour/Equipment/Material and verify against rate agreements.
• Assist with client reporting and documentation for project controls.

Skills

Data entry

Timekeeping systems

Microsoft Excel

Material receiving systems

Communication

Attention to detail

Multi-tasking

Tools

Timekeeping software

Job description

Project Administrator

The Site Administrator will report to the Project Manager. This role will be responsible for file maintenance, daily LEMs, timesheet and payroll processing.

This position is based on site in a camp setting (fly in/fly out)

What You Will Be Working On

• Timesheet Reviews that affect Payroll Processing to maintain data integrity and accuracy
• Data Entry for Daily Timesheets
• Support all payroll communications between site and head office payroll team
• Subcontractor LEM entry and crosschecking against subcontractor rate agreements
• Process daily LEMs (Labour/Equipment/Material) for billable client activities
• Support with gathering and combining all backup documentation required for Daily, Weekly, Monthly Client Reporting
• Support material management with material receiving entry against POs
• Ensure all billable material is captured on Client LEMs
• Support in verification of daily manpower on site
• Data Entry for Onboarding of new project team member and maintaining employee data records
• Support Project Management/Control team with additional project functions as required

Working Conditions

Shift schedule – 10 hours per day for 14/7 shift

Overtime as required

Fly-in fly-out

What We Are Looking For

• 2+ Years of experience in an administrative role with similar responsibilities
• Proficiency with timekeeping systems, Microsoft Excel and material receiving systems
• Ability to handle a large volume of data entry while maintaining data integrity
• Self-Starter with strong ambitions to grow with the company in the future
• Ability to forge, grow and maintain positive relationships with multiple groups
• Strong written and oral communication skills
• Able to manage multiple priorities simultaneously and meet the time demands of unpredictable activities; capable of handling pressure and challenges in a dynamic business environment
• Ability to work within tight deadlines and prioritization of work to achieve them
• Strong analytical, critical thinking, problem-solving skills, and a high degree of accuracy and attention to detail

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

We Create Opportunity

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.