Project Coordinator

TEEMA; Regina; On-site; CAD 50,000 - 70,000; Full time

Job summary

Bird Construction in Regina, SK is seeking a Project Coordinator - Industrial West to support pre-construction, procurement, and on-site coordination with the project team. You will assist with look-ahead schedules, document controls, tender packages, budgets, and weekly progress meetings, ensuring health, safety, and environmental standards are met.

This role requires an undergraduate engineering or construction management background and the ability to manage multiple priorities with strong

Qualifications

• Bachelor-level or higher degree in a relevant field is preferred.
• Strong analytical and problem-solving abilities are required.
• Excellent written and verbal communication skills are essential.
• Ability to manage multiple priorities and meet deadlines in a fast-paced environment.

Responsibilities

• Support Project Manager in pre-construction and establish KPI tracking and monthly updates.
• Assist with administrative project setup, document controls, and SAP-related uploads as directed.
• Contribute to look-ahead scheduling, procurement planning, and logistics coordination.
• Prepare, track, and update project budgets, schedules, and cost reports during construction.
• Participate in weekly progress meetings and subcontract coordination sessions.
• Assist with billing setup and client invoicing processes.
• Help manage subcontracts, payments, and dispute resolutions as needed.
• Support BIM/VDC on-site coordination with trades and consultants.

Skills

Communication skills

Time management

Team collaboration

Analytical thinking

Education

Undergraduate degree in engineering or construction management

Tools

BIM/VDC coordination

Job description

Project Coordinator - Industrial West

This role is based out of Regina, SK.

What You Will Be Working On

Pre-Construction

Support Project Manager in establishing Preconstruction in Progress (PIP) form, KPI’s and monthly updates.

Responsible for assisting the Project Assistant in administrative project set-up and establishing document controls under the direction of the Project Manager.

Assist with preconstruction planning activities including look ahead schedules, HSE, Procurement, Construction Logistics and Project Execution Plans.

Support with tender package submittal, subcontractor tender package recommendation to clients, subcontract award cost coding and SAP upload sheet.

Assist with obtaining all permits and local authority permission to build.

Work closely with team members and decision makers to identify, recommend, develop, implement, and support cost-effective project delivery.

Support VDC team with Logistic Planning, Clash Identification / resolution and 4D scheduling.

Construction

Work closely with the Project Manager and Superintendent to minimize their need to do task work.

Support pull planning session with Subcontractors.

Assist with price change orders, track requests for information, review and coordinates approvals of shop drawings, and coordination of information provided and required by sub-trades and suppliers.

Prepare and update the project budget, schedule, and cost report during construction under the direction of the Project Manager.

Participate in weekly subcontract progress meetings and progress tracking.

Assist with updating and maintaining weekly master project schedule and ensure Superintendent look-aheads are aligned. Monitor productivity rates and subcontractor planned vs. actuals in the schedule.

Provide support in setting up the billing schedule with the client and execute the billing and invoicing.

Support management of subcontracts including monitoring notification periods and value increases. Assist in managing payments, settling disputes if they arise and subcontractor performance evaluations.

Identify, address and resolve issues and problems as, or before, they occur.

Develop and maintain positive relationships with client(s), consultant(s), sub-trades and suppliers.

Provide assistance to Project Manager in ensuring project health, safety and environmental standards meet legislated requirements and company policy.

Assist in managing of BIM/VDC on site with trades and consultants.

Post Construction

Assist with the completion of any deficiencies and issues related to the warranty period.

Support the Project Manager in ensuring total completion of project including contractually and financially.

Assist in completing project close out including close-out report, final purchase orders and outstanding charges.

What We Are Looking For

Undergraduate degree in engineering or construction management an asset

1-3 years’ “hands‑on” experience in the capacity of project coordinator supplemented by other aspects of construction management including cost estimating, direct project management of large commercial, high rise, civil and/or institutional construction projects

Ability to forge, grow and maintain positive relationships

Ability to manage multiple priorities simultaneously and meet the time demands of unpredictable activities, capable of handling pressure and challenges in a dynamic business environment

Ability to work within tight deadlines and prioritization of work to achieve them

Strong analytical, critical thinking, troubleshooting, problem‑solving skills, and a high degree of accuracy and attention to detail

Highly developed interpersonal, communication, and organizational skills

Sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

Ability to work collaboratively with a positive attitude

Superior written and verbal communication skills

For Those Who Seek to Redefine

The greatest achievements in history are borne from the greatness within people – where human potential meets vision, and passion fuels evolution. Unlocking this potential is the most important thing we do at Bird.

As a leader in Canadian construction for over 100 years, the impact of our team is etched deeply within the core of our legacy. Beyond Bird, this impact is felt in the fundamental aspects of our everyday lives. From the critical infrastructure we depend on, to the energy and resources that keep us moving - we are powering our communities and shaping Canada’s skylines coast-to-coast-to-coast. Entrenched in the foundation of a culture built more than a century ago is an enduring quest to reimagine what is possible. Our impact is greater than ever, and we are looking for those who seek to redefine their story.

What We Believe In

We Put Safety First

A healthy and safe work environment is non-negotiable. We build a culture of operational and psychological safety through engagement, learning and leadership.

We Lead With Honesty

We speak and act with integrity, clarity and care so people can trust our word and our work. Being honest means we can deliver the best outcomes and consistent results.

We Are Stronger Together

Success is a team effort. Our inclusive workplace enables our combined expertise, humility and creativity to unlock our greater potential.

We Are Driven To Do Great Work

We built our name on quality. We have a passion for excellence in our work and relationships that honours our businesses and our industry.

Rooted in a solid foundation, we adapt and grow to face the future. We are committed to elevating each other to chart the best path forward in an evolving world.

At Bird, we value Diversity, Equity, and Inclusion (DE&I) and believe it is essential to our success. We will continue to listen, learn, and take action in our commitment to building progress in our organization, and the industry as a whole. Cultivating an environment where all employees feel included, seen, and have a sense of belonging is core to Bird’s culture. We commit to proactively employing a workforce that reflects the communities in which we work, fostering an environment of continuous learning, and never compromising on our values.