Project Administrator

RDH Building Science, Inc.; Burnaby; On-site; CAD 53,000 - 80,000; Full time

Benefits offered by this job

GRSP/401K contributions

Health and Dental coverage

Primary Caregiver benefits

Vacation and Sick Time

Statutory Holiday substitutions

Learning fund $1,000/year

Job summary

RDH Building Science, Inc. in Burnaby, BC, is seeking a Project Coordinator to support project managers, technical staff and clients through the project lifecycle. You will coordinate activities, maintain documentation, and help keep projects organized and moving forward.

The role requires strong organization, attention to detail and clear communication. Candidates with 2+ years in project coordination in A/E/C or consulting preferred, with Office 365 and project-management tools experience.

Qualifications

• 2+ years of project coordination/administration experience.
• Experience in architecture, engineering, construction or professional consulting preferred.
• Proficiency with MS Office 365 and project management/document management tools.
• Experience with ACC Build, Procore, Fieldwire or similar platforms is an asset.
• Basic knowledge of construction and project management concepts.

Responsibilities

• Coordinate project activities under guidance to keep schedules and deliverables on track.
• Support project start-up and close-out activities and manage documentation.
• Maintain project tracking systems for budgets, schedules and deliverables.
• Draft, proofread and edit reports, proposals, and presentations.
• Coordinate document control for records (submittals, RFIs, drawings, correspondence).
• Coordinate with internal teams, clients, contractors and consultants; schedule meetings.
• Support business development and marketing activities, including proposal coordination.
• Apply established processes and identify workflow improvements.

Skills

Organization skills

Time management

Written communication

Verbal communication

Collaboration

Problem solving

Office 365 proficiency

Adaptability

Tools

Microsoft Office 365

ACC Build

Procore

Fieldwire

Document management systems

Job description

The Project Coordinator supports the successful delivery of projects by working closely with Project Managers, technical staff, and other team members throughout the project lifecycle. You will coordinate project activities, maintain documentation and tracking systems, assist with project deliverables, and help keep projects organized and moving forward. This role requires strong organization, attention to detail, communication skills, and the ability to balance multiple priorities in a collaborative environment.

Key Responsibilities

• Coordinate project activities with guidance from Project Managers and senior team members, helping keep schedules, deliverables, and project requirements on track.
• Support project start-up and close-out activities, including proposals, contracts, project setup, and final documentation.
• Maintain project tracking systems for budgets, schedules, deliverables, and other key project information.
• Draft, proofread, format, and edit reports, proposals, additional service requests, presentations, and other project documentation.
• Coordinate document control for project records, including submittals, RFIs, drawings, correspondence, and other documentation using project management platforms.
• Coordinate with internal teams, clients, contractors, and consultants, including scheduling meetings and following up on action items.
• Support business development and marketing activities, including proposal coordination, opportunity tracking, and client follow-up.
• Apply established project processes and identify opportunities to improve workflows, documentation, and day-to-day coordination.

Qualifications

• 2+ years of experience in project coordination, project administration, or a related role, with preference for experience within an architecture, engineering, construction, or professional consulting environment.
• Experience coordinating project activities, maintaining project documentation, and communicating with internal and external stakeholders.
• Proficiency with Microsoft Office 365 and technology used for project management, document management, and office organization.
• Experience with platforms such as ACC Build, Procore, Part 3, Fieldwire, or similar project management and document control systems is an asset.
• Basic knowledge of construction and project management concepts.

Skills and Competencies

• Strong organization and time management skills, with the ability to balance multiple priorities and deadlines.
• Clear and professional written and verbal communication skills.
• Strong attention to detail and commitment to accuracy and quality.
• Collaborative approach with the ability to work effectively across project teams and with external stakeholders.
• Proactive problem-solving skills and the ability to identify issues and potential solutions.
• Advanced proficiency with Office 365 and comfort learning and using project and document management systems.
• Adaptable and comfortable working with changing priorities while following established processes.
• Ability to take ownership of assigned work and provide guidance and support to peers as experience develops.

The base salary range for this position is 53,000 - 80,000 annualized for a full-time role. Salary is dependent various factors, including qualifications, skills, competencies, experience, and location. You may also be eligible for discretionary incentives and share ownership.

We offer a robust benefits package to support the well-being of our employees. This includes: GRSP/401K contributions, Health and Dental coverage, Primary Caregiver benefits, Vacation and Sick Time, Statutory Holiday substitutions, and a learning fund of $1,000 per year for education or career goals.

About RDH

A role with RDH is a career commitment to learn and grow alongside inspiring and dedicated people who care deeply about making buildings better.

We are an employee-owned consulting firm with 300+ employees in 11 offices across North America. Our core area of business is the integration of building science engineering, architecture, and construction management to optimize the performance of the building enclosure (walls, windows and roofs). Since our beginnings in 1997, we have become industry leaders in North America and continue to grow as we focus on technical excellence and delivering high-quality projects.

We offer a positive workplace with incredible teams, opportunities for professional growth, development and ownership. As well as your background, we seek alignment with RDH's core values: 1) commit to excellence, 2) act with integrity, 3) work as a team 4) do what it takes, and 5) always learn.