Project Administrative Assistant

Pomerleau; Lac-Mégantic; Hybrid; CAD 42,000 - 62,000; Full time

Benefits offered by this job

RRSP matching

Hybrid work model

Employee stock ownership program

Career growth opportunities

Transit pass reimbursement

4 weeks vacation

Job summary

Pomerleau is seeking a Project Administrative Assistant to support Civil & Infrastructure Operations on large-scale Canadian projects. You will handle administrative tasks, update project documentation, coordinate meetings, and support resource management across multi-year builds, which can range from substantial to billion-dollar scopes.

The role emphasizes meticulous documentation, strong MS Office skills, and a proactive approach to communication and organization within a fast-paced

Qualifications

• 2+ years of administrative experience in a fast-paced environment.
• College diploma in Office Administration or equivalent experience.
• Proficient with MS Office suite.

Responsibilities

• Proactively communicate and maintain open lines of communication with team members, trade partners, consultants and clients, providing exceptional client service.
• Maintain and update project documentation using internal technology systems.
• Assist with drafting of contract award letters and key project documentation.
• Ensure information is updated and distributed accurately and promptly.
• Maintain shop drawings, RFIs, material purchase orders, change notices, and project completion documents.
• Update project presentations to reflect changes and progress.
• Oversee project invoicing and coordinate with Accounts Payable for timely transmission.

Skills

MS Office

Education

College Diploma in Office Administration

Job description

Job Description

Ready to build your career? We want to hear from you.

As a Project Administrative Assistant working in the Civil & Infrastructure Operations team at Pomerleau Construction, you will play a key role in supporting the project teams with essential administrative tasks. Working on large-scale projects - ranging from $1.5 to upwards of $1 billion, you will be responsible for a variety of tasks including updating project documentation, managing meeting schedules, and coordinating various project resources.

What You Will Do

• Proactively communicate and maintain open lines of communication when working with team members, trade partners, consultants and clients, providing exceptional client service.
• Take pride in using and maintaining our innovative internal technology systems to maintain project documentation.
• Diligently assist with key documentation and drafting of contract award letters.
• You are a stickler for detail and consistently ensure that key information is updated and distributed accordingly.
• Utilize your passion for organization through the maintenance of shop drawings, RFI’s, material purchase orders, change notice quotes and project completion documents.
• Proactively adapt to all project changes, updating project presentations accordingly.
• Take charge of our project invoicing and ensure the successful transmission to our Accounts Payable team.

This role could be for you if you have :

• 2+ years’ administrative experience working in a fast-paced environment.

A College Diploma in Office Administration, or a combination of education and industry experience.

A knack for working with MS Office suite.

Additional Assets Include

You have previous knowledge of the construction industry.

Benefits

• RRSP with up to 5% employer matching
• Hybrid work model for corporate roles
• Employee stock ownership program
• Career growth through real development opportunities
• Transit pass reimbursement - get to work for free
• Minimum 4 weeks of vacation from day one

For the past four years, we've proudly held the distinction of being one of Canada's Top 100 Employers.

Pomerleau is a national leader in construction, delivering major projects across Canada. We believe in creating a workplace where people feel respected, supported, and empowered to grow. Our culture is built on collaboration, trust, and a shared commitment to doing great work.