Project Administrative Assistant

JRS Engineering; Burnaby; On-site; CAD 50,000 - 65,000; Full time

Benefits offered by this job

Competitive benefits

Generous vacation

Career development

Job summary

JRS Engineering in Burnaby is seeking a Project Administrative Assistant to support our technical staff with project documentation and coordination in a fast-paced, in-office environment. The ideal candidate has at least 1 year of admin experience, excellent word processing and proofreading skills, and a team-oriented mindset, with strong organizational abilities to meet deadlines.

We offer a competitive salary, a comprehensive benefits package, and opportunities for professional development

Qualifications

• Minimum 1 year of administrative experience in architecture, engineering, construction, insurance, or law.
• Post-secondary education in administration is considered an asset.
• High proficiency with Microsoft Word; familiarity with Excel, Outlook and Adobe CC.
• Excellent writing, editing and proofreading with strong grammar.
• Excellent verbal communication and collaborative team approach.
• Ability to organize, prioritize, and meet deadlines; initiative to adapt to changing priorities.

Responsibilities

• Type, edit, proofread, and format technical documents per templates and standards.
• Transcribe and format dictated reports and memos from recordings.
• Assist with proposal preparation and project start-up documentation.
• Scan and file project documents per document management processes.
• Provide administrative support to senior technical staff.
• Back-up reception duties including phones and emails.
• Ensure meeting rooms, kitchen, and reception areas remain professional.
• Undertake other tasks as requested.

Skills

Word processing

Proofreading

Verbal communication

Team collaboration

Organizational skills

Multitasking

Attention to detail

Initiative

Education

Post-secondary education in administration

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Adobe Creative Cloud

Job description

JRS Engineering (JRS) is an industry-leading engineering firm providing professional consulting services throughout Western Canada. Since 1997, we have remained committed to delivering best-in-class building science solutions that prioritize value, quality, and performance. We work with our clients – developers, architects, building owners, property managers, legal and insurance professionals, industry consultants, manufacturers, and contractors – to deliver technically sound, cost-effective solutions for projects of any size and complexity.

Our Mission

To lead our profession by consistently delivering high-quality services, maintaining and cultivating our technical knowledge, and valuing our clients’ goals.

Our Corporate Culture

The JRS corporate culture is built on collaboration. Guided by our core values, we are committed to fostering an environment that promotes growth through professional development, teamwork, and mentorship. We take pride in celebrating our people, their diversity, and their professional and personal achievements.

Your Opportunity

We have an exciting opportunity for a motivated and experienced Project Administrative Assistant to join our Burnaby office. This position is part of a team providing support across our organization, with a special focus on supporting technical staff with the administrative aspects of their projects. Our ideal candidate has a positive attitude, excellent word-processing abilities, impressive proofreading skills, and an eye for detail. We are seeking someone who loves to multi-task and thrives on teamwork in a dynamic office environment.

Here’s what you’ll be doing at JRS

• As part of an administrative team, complete project-based tasks such as typing, editing, proofreading, and formatting technical documents in accordance with corporate templates and standards including technical reports, letters, proposals, and contracts (including CCDC2s)
• Transcribe and format dictated reports, memos, and other documents from electronic recordings
• Assist with proposal preparation and collation
• Assist with project setup process including project filing and preparation of project start-up documentation
• Scan and file project documents in accordance with JRS’s document management processes
• Provide direct administrative support to senior technical staff
• Back-up reception duties as needed including answering phones, taking messages, sending emails, etc.
• Ensure that office common areas (meeting rooms, kitchen, reception areas, etc.) are clean, organized, and exhibit a professional environment
• Undertake other tasks as requested

Here’s what you bring to JRS

• Minimum 1 year of administrative experience ideally gained in any of the following industries – architecture, engineering, construction, insurance, or law
• Post-secondary education in administration considered an asset
• A high-level of proficiency with Microsoft Word
• Familiarity with Microsoft Excel, Microsoft Outlook, and Adobe Creative Cloud
• Excellent writing, editing, and proofreading skills including accurate use of grammar
• Excellent verbal communication skills
• A highly collaborative approach and a commitment to working effectively in a team environment
• A friendly, positive attitude and willingness to go the extra mile
• The ability to organize and prioritize effectively to meet deadlines
• Initiative and the flexibility to adjust to changing priorities

This is an in-office position

Annual salary range: $50,000 to $65,000

Why choose JRS

Our people are the foundation of JRS, and we are committed to fostering an environment where talented professionals can thrive. We build best-in-class careers through tailored professional development plans that support career growth at all levels. Our team members benefit from dedicated mentorship, ongoing training, and continuous growth opportunities within our organization. We pride ourselves on our collaborative culture and integrated team approach; at JRS, you will work alongside experts from diverse disciplines, gaining and contributing valuable insights and perspectives.

In addition to our commitment to career excellence, JRS offers a competitive benefits package and prioritizes overall well-being through generous vacation and a range of employee-focused initiatives and programs.

JRS Engineering is an equal opportunity employer and is committed to an inclusive, barrier-free recruitment and selection process and work environment. Please let us know of any accommodations needed to ensure you have access to a fair and equitable process.