Project Accounting Coordinator

AG Recruitment; Vancouver; On-site; CAD 50,000 - 70,000; Full time

Job summary

AG Recruitment seeks an Environmental Project Accounting Coordinator in Vancouver to support invoicing, billing, AR, and expense data entry for environmental projects. You will collaborate with Project Managers, operations, and subcontractors to ensure accurate billing and reporting across project lifecycles.

The role requires foundational accounting knowledge, 1-2 years of related experience, strong analytical skills, and meticulous data accuracy.

Qualifications

• Accounting knowledge impacting financial statements.
• 1-2 years experience in related industry.
• Strong analytical and problem-solving skills for project data.
• Ability to prioritize deliverables in fast-paced environments.
• Excellent communication across diverse teams.
• Meticulous attention to data accuracy.

Responsibilities

• Support monthly invoicing with the Project Accounting team.
• Manage project billings, contract review, billing setup and ensure all recoverable costs are invoiced.
• Upload invoices to client portals or email invoices.
• Set up projects in NetSuite and Suite Projects Pro.
• Coordinate with Project Managers to align WIP with predetermined rates.
• Process remittances in NetSuite and apply payments to AR balances.
• Record prepayments against projects per company policies.
• Verify employee timesheets for accurate billing.
• Set up new customers in NetSuite.
• Update project details (tax and location) in Suite Projects Pro.
• Support month-end close, including accruals and cash flow forecasts.
• Adhere to internal controls and policies.
• Identify and implement process improvements in project accounting workflows.

Skills

Basic accounting knowledge

1-2 years experience

Analytical skills

Prioritization

Communication skills

Attention to detail

Tools

NetSuite

Suite Projects Pro

ERP systems

Job description

An Environmental company located in Vancouver is currently has a great opportunity for a Project Accounting Coordinator. You will be supporting environmental work projects by ensuring correct financial tracking and compliance across all phases of the project lifecycle. You will be responsible for project setup, billing, accounts receivable, and expense data entry. We are looking for someone proactive, analytical, and comfortable working cross-functionally with Project Managers and accounting teams.

This position partners closely with project managers, operations, and subcontractors to maintain accurate billing and reporting. The role requires technical accounting abilities combined with an understanding of project‑based operations common in project-based environments.

Duties

• Work together with the current Project Accounting team to support monthly invoicing.
• Manage project billings, contract review, billing setup and ensure all recoverable cots are accurately captured and invoiced. Support the current invoicing team by:
  • Ensuring prompt issuance of client invoices and correct integration of all costs into project financials.
  • Tracking project costs across labor, materials, subcontractors, equipment, and change orders, ensuring alignment with customer agreements.
  • Uploading invoices to various client portals or directly emailing invoices.
• Establish, administer and set up projects in our ERP system (NetSuite) and our project management tool (Suite Projects Pro).
• Partner directly with Project Managers to align WIP (Work in Progress) charge out with the proper rates based on predetermined agreements.
• Manage Accounts Receivable:
  • Process remittances in NetSuite.
  • Ensure all payments are applied against outstanding AR balances.
  • Ensure prepayments are recorded against projects as per company policies.
• Work with Project Managers to verify and review employee timesheets for accuracy to ensure correct billing.
• Set up new customers in NetSuite.
• Update and synchronize new project details (tax and location fields) into Suite Projects Pro.
• Support month-end close, including accruals and cash flow forecasts.
• Ensure adherence to internal financial controls and corporate policies.
• Identify, recommend and implement process improvements in project accounting workflows.

Your Skills & Experience

• Basic accounting knowledge on how your work impacts the financial statements.
• 1–2 years of experience is required, ideally within a related industry, with exposure to a variety of projects (e.g., environmental consulting, engineering, construction, etc.).
• Strong analytical and problem‑solving skills for interpreting complex project data.
• Ability to prioritize deliverables in fast‑paced environments.
• Excellent communication skills to collaborate across diverse teams and stakeholders.
• Meticulous attention to detail and commitment to data accuracy.