Programs Assistant

Queen's University; Kingston; On-site; CAD 48,000 - 56,000; Full time

Job summary

Queen's University invites applications for a Programs Assistant who provides essential administrative support to major research portfolio initiatives, including project coordination, stakeholder communications, reporting, scheduling and event logistics.

The role assists senior staff, arranges meetings and events, prepares materials, coordinates calendars, analyzes data, and produces statistics to strengthen research administration and the delivery of Queen's University research programs.

Responsibilities

• Supports project coordination and stakeholder communications for major research portfolios.
• Manages scheduling, meetings, events, and prepares meeting materials.
• Coordinates senior staff calendars and prioritizes urgent/sensitive matters.
• Analyzes data and prepares reports and statistics.

Job description

A Brief Overview

The Programs Assistant plays an important role in supporting major research portfolio initiatives by providing administrative support for project coordination, stakeholder communications, reporting, scheduling, and event logistics. Through the efficient management of processes and day-to-day operations, the position helps strengthen the effectiveness of Queen's research administration, contributing to the successful delivery of research programs and initiatives that support research excellence across the university.

This position provides administrative and planning assistance to senior staff to support operations. This position arranges meetings, special events, and appointments, assembles and prepares critical information for meetings, and follows up as required. This position coordinates schedules of senior staff, and determines relative priorities to ensure urgent/sensitive matters receive immediate attention. This positions also analyzes data, and prepares reports and statistics.