Programming Coordinator

University of Toronto; Toronto; Hybrid; CAD 75,000 - 97,000; Full time

Job summary

The University of Toronto is seeking a Programming Coordinator for its Arts, Culture, and Media department. The role involves managing programming activities, supporting student development, and fostering collaboration among various stakeholder groups. Ideal candidates will have a background in Arts Management, excellent communication skills, and proven experience in event coordination. This is a full-time term position eligible for hybrid work until March 2026.

Qualifications

• Minimum 3 years in organizing and implementing large-scale events.
• Experience supporting student development activities.
• Budgeting and team leadership experience required.

Responsibilities

• Conceptualizing, organizing, and executing event activities.
• Planning and overseeing operational workflow of program administration.
• Promoting experiential learning opportunities.

Skills

Interpersonal Skills

Organizational Skills

Communication Skills

Teamwork

Problem Solving

Education

Bachelor's degree in Arts Management or related field

Tools

Microsoft Office Suite

Event Management Applications

Job description

Date Posted: 05/27/2025
Req ID: 43128
Faculty/Division: UofT Scarborough
Department: UTSC:ACM-Arts & Events Programming
Campus:University of Toronto Scarborough (UTSC)
Position Number: 00019465

Description:

About us:

The University of Toronto Scarborough is a place of energy, enthusiasm and passion. Our commitment to inclusive excellence attracts the brightest learners, scholars and employees from around the globe. Our success has been made possible by the opportunity given to us by our Indigenous hosts to operate on their territory, and we cherish our continuing partnerships with these communities. The University of Toronto Scarborough is an exciting campus with unlimited potential. Join us on our journey.

The Department of Arts, Culture and Media (ACM) at the University of Toronto Scarborough (UTSC) is a vibrant department that brings together a wealth of artistic and academic activity under one umbrella. Home to a dynamic community of faculty, staff and students, the department engages students interested in enriching their knowledge across a variety of artistic and academic disciplines and provides them with countless opportunities to explore multi and interdisciplinary ideas and practices related to arts, culture, and media. Working alongside faculty, a team of dedicated staff members provide administrative services and support the daily operation of the department to help create a truly rich and engaging student experience.

Your opportunity:

Reporting to the Program Manager, the Programming Coordinator administers the annual slate of programming activities and experiential learning opportunities that support and enhance the Department’s research, curricular, and co-curricular programming. Duties include but are not limited to planning, implementing, and providing logistical and administrative support for all programming activities across the Department. This position also plays an active role in student development activities such as providing administrative support to the ACM Arts Management Field Placement and coordinating the implementation of the ACM Engage! Programs. Duties include, among others, student recruitment; identifying volunteer opportunities and placements, providing orientation and resources, and assessing/reporting on students’ experience and program impact. The incumbent also provides oversight to ACM’s student organizations and acts as the coordinating body between student groups and the department. This position works closely with the Program Manager and Business Officer on financial matters relating to programming activities.

Your responsibilities will include:

• Conceptualizing, organizing and executing event activities
• Planning and overseeing operational workflow of program administration activities
• Overseeing space and resource requirements for events and related programming
• Conducting post-event evaluation, analysis and recommendations for changes
• Consulting with instructors, administrators and student groups on the development of tailored programming needs
• Promoting experiential learning opportunities
• Delivering presentations to promote programs, opportunities and/or initiatives
• Implementing plans and process improvements for program and service activities
  
  

Essential Qualifications:

• Bachelors degree, preferably in Arts Management or the visual and performing arts and/or an equivalent combination of education and experience.
• Minimum 3 years of related and demonstrated experience in organizing, coordinating, marketing and implementing large-scale events.
• Demonstrated experience supporting student development activities and/or programs
• Budgeting and experience in leading a team.
• Proven experience in handling a variety of projects, deadlines and schedules simultaneously and in providing training and presentations.
• Demonstrated superior interpersonal skills and the ability to work collaboratively, build consensus, maintain confidentiality, exhibit sensitivity to the needs and interests of a variety of stakeholders, and support the functioning of a diverse project team.
• Superb written and oral communication skills.
• Advanced skill level using Microsoft Office suite.
• Demonstrated willingness to take initiative and ability to offer creative solutions in problem solving.
• Strong organizational skills coupled with the ability to handle multiple tasks, meet deadlines, and excel in a fast-paced environment characterized by changing priorities.
• Applicants are also expected to show evidence of a commitment to equity, diversity, inclusion, and the promotion of a respectful and collegial learning and working environment.

Assets (Nonessential):

• Experience in a post secondary environment.
• Knowledge of event management applications such as Eventbrite, Air Table or similar is an asset.
• Working knowledge of the not-for-profit arts and culture sector.
• Familiarity with the University of Toronto's systems and procedures is considered an asset.

To be successful in this role you will be:

• Accountable
• Approachable
• Communicator
• Organized
• Possess a positive attitude
• Team player

Notes:

• This is aTERMposition untilMarch 2026.
• A full job description is available upon request from theUTSC HR Office.
• This role is currently eligible for a hybrid work arrangement, pursuant to University policies and guidelines, including but not limited to the University of Toronto'sAlternative Work Arrangements Guideline.

Closing Date: 06/10/2025, 11:59PM ET
Employee Group: USW
Appointment Type: Budget - Term
Schedule: Full-Time
Pay Scale Group & Hiring Zone:
USW Pay Band 11 -- $75,223. with an annual step progression to a maximum of $96,196. Pay scale and job class assignment is subject to determination pursuant to the Job Evaluation/Pay Equity Maintenance Protocol.
Job Category: Arts & Culture
Recruiter: Pura Gnanaratnam

Lived Experience Statement
Candidates who are members of Indigenous, Black, racialized and 2SLGBTQ+ communities, persons with disabilities, and other equity deserving groups are encouraged to apply, and their lived experience shall be taken into consideration as applicable to the posted position.