Programming Assistant (Contract position, November 2026 - June 2027)

Collage; Toronto; Remote; CAD 32,000 - 41,000; Full time

Job summary

The Academy of Canadian Cinema & Television is seeking a Programming Assistant to support the Programming & Awards Department with CSA entries processing, jury coordination, and box office tasks for Canadian Screen Week events. The role demands accuracy, strong writing, and the ability to multitask under tight deadlines.

Working remotely from home with occasional in-person events, you will collaborate with Academy staff and industry partners, ensuring confidentiality and high-quality production

Qualifications

• Experience in arts administration, programming or box office tasks is preferred.

Responsibilities

• Assist in processing Canadian Screen Award entries.
• Coordinate and arrange industry juries; write invitations, provide documentation, and coordinate meetings both virtual and in-person.
• Assist with the box office for Canadian Screen Week events.
• Interact with Academy Staff, Membership, Partnerships, nominees and winners and the industry.
• Assist in proofreading all Programming & Awards materials with attention to detail.
• Assist with production tasks before and during the 2027 Canadian Screen Awards.

Skills

Deadline-driven

Multitasking

Written communication

Verbal communication

Attention to detail

Customer service

Memory for names

Confidentiality

Event coordination

French language (asset)

Tools

macOS

Google Workspace

Asana

Salesforce

Relational databases

Job description

The Academy of Canadian Cinema & Television is the largest non-profit professional arts organization in Canada. We are dedicated to recognizing, advocating for and celebrating Canadian talent in the film, television, and digital media sectors. Our 3500 members encompass industry icons and professionals, emerging artists and students. Collective, we deliver professional development programs and networking opportunities that foster industry growth, inclusion and mentorship.

In everything we do, we seek to foster a culture of work that is creative and entrepreneurial, but also grounded in a respect for processes and professionalism that ensures the integrity of our membership organization. As a growing organization, we are looking for team members who will bring an enthusiasm and growth mindset to their position.

The Canadian Academy is seeking a Programming Assistant with a background in arts administration, communications, programming and/or box office tasks, to assist the Programming & Awards Department in processing Canadian Screen Award show materials, box office administration and membership voting for the 2027 Canadian Screen Awards, as well as related production tasks for Canadian Screen Week events. These positions require individuals who work well under pressure, have excellent attention to detail, strong writing and communication skills, and who excel at setting priorities, multitasking, and meeting tight deadlines.

Specific responsibilities will include:

• Assisting in processing Canadian Screen Award entries
• Coordinating and arranging industry juries; writing invitations, updating and providing documentation to jury members, and coordinating individual (virtual and in-person) meetings;
• Assisting with the box office for Canadian Screen Week events;
• Interacting with Academy Staff, Membership, Partnerships, as well as award nominees and winners and the Canadian film, television, and digital media industries at large;
• Assisting in proofreading all Programming & Awards-related materials and lists with strong attention to detail;
• Assisting with production tasks before and during the 2027 Canadian Screen Awards.

Qualifications:

• Ability to work in a fast-paced, deadline-driven environment;
• Ability to work independently, self-motivate, and multitask;
• Strong proficiency in macOS, Google Workspace, and Asana environments;
• Accuracy and attention to detail are crucial to ensure the integrity of the awards process;
• Excellent working knowledge of relational database programs and ability to learn Academy's platforms built in Salesforce;
• Experience working with sensitive documents and confidential information and ability to maintain confidentiality;
• Excellent written and verbal communication skills;
• Friendly and Professional - Customer service experience is an asset;
• Available to work flexible hours on evenings and weekends, and available after-hours for questions/inquiries, if necessary;
• Good memory for names, situations, and companies;
• Experience in meeting and event coordination is considered an asset;
• Knowledge of the Canadian Screen industry (including television, film, and digital media) is considered an asset;
• Written and verbal fluency in the French language is considered an asset.

APPLICATION DUE DATE

October 19, 2026

START DATE

November 1, 2026 (TBC)

Work hours are Monday to Friday, 9:30 AM to 5:30 PM. A commitment of 40 hours/week is required. Evening and overtime are required for special events throughout the year and during Canadian Screen Week and its lead-up. At this time, Canadian Academy staff members are working full-time remotely from home, but will be required to assist with in-office tasks and attend in-person events when needed.

SALARY

$800/week

The Canadian Academy thanks all applicants for their interest. Only those candidates selected for an interview will be contacted. The Canadian Academy is an equal opportunity employer and strongly encourages applications from applicants who identify as Black, Indigenous or a person of colour. We are committed to an inclusive, barrier-free work environment, which extends to our recruitment and selection processes. We will be happy to work with applicants requesting accommodation at any stage of the hiring process.