Program Coordinator, Post Secondary

SASKATCHEWAN INDIAN INSTITUTE OF TECHNOLOGIES; Saskatoon; On-site; CAD 55,000 - 75,000; Full time

Job summary

Saskatchewan Indian Institute of Technologies (SIIT) seeks a Program Coordinator to coordinate quality adult programs for First Nations learners across Saskatchewan. The role includes administration, budgeting, program development, and instructor management to ensure timely delivery and continuous improvement.

With a Bachelor of Education and 5 years teaching experience preferred, the position requires travel and collaboration with Indigenous communities, Bands and Tribal Councils.

Qualifications

• Bachelor of Education with a minimum of 5 years teaching experience is preferred.
• Equivalent combination of education and experience may be considered.
• Valid driver''s license and travel are required.
• Experience in program administration and coordination is asset.

Responsibilities

• Coordinate and manage the training initiatives across SIIT locations.
• Recruit and onboard new instructors and supervise programs, staff and students.
• Administer budgets, contracts, and reporting for programs.
• Develop and maintain program advisory committees with industry professionals.
• Ensure schedules, course content, and resources are properly aligned.
• Collaborate with Bands, Tribal Councils, FSIN and partners to meet community needs.
• Prepare and submit program reports to stakeholders as required.
• Travel to assigned program locations or approved work sites as needed.

Skills

Leadership

Relationship Building

Planning and Goal Setting

Adaptability

Coaching and Developing Others

Education

Bachelor's degree in Education

Undergraduate degree in educational leadership, science, psychology, or human services

Job description

Established in 1976 the Saskatchewan Indian Institute of Technologies (SIIT) is a First Nation governed post-secondary institution. Recognized under provincial legislation, the Institute has been conferred authority to grant certificates and diplomas. SIIT welcomes over 2400 students into our urban and community programs annually as well as serving over 6000 clients through our nine Career Centres across the province. The Saskatchewan Indian Institute of Technologies is playing a significant role in Saskatchewan's economic future. You can contribute to that success while building your career.

Nature and Scope

The Program Coordinator is accountable for the coordination and administration of quality adult programs and services for First Nations Learners. This position will positively promote and create an environment that demonstrates SIIT's vision, mission, and mandate.

General Accountability

The Program Coordinator is responsible for coordinating and managing the training initiatives with First Nation Communities and SIIT locations across Saskatchewan. The incumbent is responsible for the coordination of programs from start to finish, including administration and financial budgeting, program development, monitoring, as well as, recruitment and management of instructors and students, and completing evaluations.

Specific Accountabilities

The Program Coordinator will be responsible for recruiting and onboarding new instructors and supervising programs, staff, and students to ensure effective delivery and continuous improvement. This role includes the evaluation of existing programs, recommending strategies for enhancement, and proactively seeking new programs and professional development opportunities. In collaboration with the Dean, the Program Coordinator will assess and adjust current programs and services to better meet the evolving needs of students, clients, and communities. Additionally, the position requires travel to assigned program locations or other approved work sites as part of the responsibilities. This position includes the following broad range of accountabilities:

Coordination, Monitoring & Academic Administration

• Identify, initiate, and support the coordination of various training programs for the Institute, including brokered and community-purchased programs
• Assist in the coordination of work experience practicums and monitor student success in collaboration with instructors, where applicable
• Participate in activities that promote the programs and the Institution
• Establish and maintain program advisory committees comprised of industry professionals and stakeholders to inform improvements and strategies that will prepare students for success in their chosen fields
• Ensure the program is on schedule and the course content is covered in the specified time period
• Ensure that existing and new classrooms and office spaces are equipped with the required resources and equipment to ensure teaching and learning opportunities are maximized, as well as, ensuring the maintenance of the site in collaboration with the facilities department or community contacts where applicable
• Work closely with relevant personnel and departments to ensure smooth operations, including academic calendar planning, internal and external appraisals, joint student recruitment/orientation opportunities, and joint workshop initiatives for instructors
• Assist Instructors, when required, to ensure students adhere to SIIT's Academic Policies
• Prepare and submit reports to internal and external stakeholders as required; participate in graduate follow-up surveys
• Liaise with students, instructors, stakeholders and partners to provide explanations related to academic regulations, student records, programs and calendars while adhering to privacy legislation and SIIT policy
• Work closely with the Registrar's office on required and applicable documentation as it relates to the learner
• Initiate and coordinate program information and applicable forms

Partnering & Reporting

• Collaborate with Bands, Tribal Councils and other agencies while strengthening linkages between SIIT and First Nations communities
• Work collaboratively with SIIT Registrar to ensure all learners are registered and credits are accumulated as applicable
• In collaboration with the Dean, develop contracts and budgets with outside parties for programs and services
• Develop, promote and maintain positive working relationships with Bands, Industry, Tribal Councils, FSIN, funding institutions, and other institutes and partners, in order to meet community, professional, development and educational needs
• Investigate and report on potential external relationships and opportunities including partnerships that could benefit the department

Resource Allocation

• Develop and monitor budgets for all programs as requested
• Ensure sufficient resources are available to deliver the training
• Approve all contracts prior to the commencement of the training
• Authorize purchase orders pertaining to the programs
• Approve and authorize invoices and expenses for payment
• Ensure resources are allocated in accordance with the financial planning and operating budget

People Management & Leadership

• Coach, train and develop direct reports to ensure their growth and development
• Conduct regular reviews with direct reports; ensure adherence to SIIT policies and procedures
• Ensure a positive, diverse, and inclusive work and learning environment
• Assist in building and leading the department through employee selection
• Work collaboratively with administration, instructors, and students to provide support services and cultural activities for students
• Attend and positively contribute during staff, department, and Institute meetings
• Adhere to and promote academic regulations and SIIT policies and procedures
• Foster a positive, collaborative and professional working relationship among students, faculty, colleagues and partners across the Institute

Student Focus

• Build and maintain positive relationships with students
• Implement conflict resolution strategies and monitor effective student retention strategies
• Monitor student attendance, report as required, and implement disciplinary action as per SIIT policy and procedures
• Maintain classroom, shop and laboratory discipline and, if necessary, recommend action to the applicable supervisor regarding student behaviour, including formal student disciplinary action
• Assist in the recruitment and selection of students for all programs
• Develop and maintain respectful relations through the use of problem-solving and constructive resolution of student issues
• Ensure a positive, diverse and inclusive work and learning environment for all students

Required Qualifications and Experience:

A Bachelor of Education Degree with a minimum of 5 years teaching experience is preferred, or a similar undergraduate degree in educational leadership, science, psychology, or human services with relevant work experience. Experience in program administration and coordination will be considered an asset, as well as demonstrated ability to develop, establish, and maintain good working relationships within First Nations communities. An equivalent combination of education and experience may be considered. Incumbent must have a valid driver's license and reliable transportation as travel is required.

As this position is considered safety sensitive, the incumbent will be subject to testing as per SIIT's Alcohol and Substances policy.

Required Competencies:

Adaptable, Leadership Communication, Relationship Building, Results Oriented, Student Focus, Coaching and Developing Others, Initiative, Planning and Goal Setting.