Program Coordinator - Noor Gardens

The Muslim Association of Canada; London; On-site; CAD 42,000 - 65,000; Full time

Job summary

The Muslim Association of Canada is seeking a Program Coordinator to support the Admin Team at Al-Huda School. The role focuses on planning, directing and coordinating activities to align with MAC's mission and programs.

The Program Coordinator will work closely with teaching staff and office personnel to deliver educational activities. Responsibilities include administrative duties, staff support, curriculum planning, policy implementation, budget tracking and community outreach.

Qualifications

• Excellent administrative, planning and reporting abilities.
• Strong communication and professional interaction with staff and community.
• Ability to work independently, organize tasks and meet deadlines.

Responsibilities

• Schedule, providing agenda and minutes, developing reports relevant to the activities, and implementation of policies and programs
• Create initiatives to engage students, parents and to support staff
• Help teaching staff prepare & plan teaching activities
• Prepares educational material and documents for the school
• Give orientation of the program or activity to the teaching staff
• Coordinates, prepares and distributes activities and schedules with the office administrative staff
• Maintains a systemic file system with a program record
• Manages a computerized data system in excel
• Coordinate the development of program policies and procedures where applicable;
• Coordinate on-going teacher evaluations
• Organize and chair staff team meetings
• Assist in the management of fiscal operations including budget development, modifications. Track expenditures. Continually monitor the program's financial health and make recommendations to the Director
• Assist with the development of public relations and communications strategies to support program goals and increase community awareness

Skills

Leadership

Communication

Problem solving

Initiative

Organizational skills

Independent work

Resourcefulness

Administrative skills

Tools

Excel

Job description

Program coordinator supports the Admin Team by performing administrative duties related to

planning, directing and coordinating activities of the Al-Huda School. In order to excel in the job, a program coordinator must:

Duties and Responsibilities:

Administrative

• Schedule, providing agenda and minutes, developing reports relevant to the activities, and implementation of policies and programs
• Create initiatives to engage students, parents and to support staff
• Help teaching staff prepare & plan teaching activities
• Prepares educational material and documents for the school
• Give orientation of the program or activity to the teaching staff
• Coordinates, prepares and distributes activities and schedules with the office administrative staff
• Maintains a systemic file system with a program record
• Manages a computerized data system in excel
• Coordinate the development of program policies and procedures where applicable;
• Coordinate on-going teacher evaluations
• Organize and chair staff team meetings
• Assist in the management of fiscal operations including budget development, modifications. Track expenditures. Continually monitor the program's financial health and make recommendations to the Director
• Assist with the development of public relations and communications strategies to support program goals and increase community awareness

Educational

• Demonstrates awareness of school goals and objectives
• Utilizes available resources and websites in an efficient way to help enhance the school
• Networks with other coordinators, institutes and organizations to share information and to gain knowledge that would help improve the school

Qualifications:

• Have good problem solving skills, be resourceful and take the initiative when needed.
• Have a good understanding and knowledge of the requirements of the MAC Islamic Centre programs as well as the structure and functionality of the MAC institution
• Be able to work independently and to be organized in their work to ensure that tasks are completed in a timely manner.
• Have excellent communication skills and be professional when dealing with all aspects of the program
• Provide leadership in development and program mapping;
• The Program Coordinator should be aware of MAC mission and vision and work on strengthening the sisterhood/brotherhood among her staff and manage the school in alignment