Program Coordinator I (Counselor)

Rutgers University; New Brunswick; On-site; USD 57,000 - 86,000; Full time

Job summary

An established industry player is seeking a dedicated Program Coordinator I (Counselor) to provide crucial academic and career counseling services to middle and high school students. This role is pivotal in guiding students on their path to college, offering support through mentoring, college applications, and financial aid workshops. The ideal candidate will possess strong communication and organizational skills, along with a commitment to fostering a diverse and inclusive environment. Join a team that values educational success and community engagement, making a real impact in the lives of students.

Benefits

Comprehensive benefits program

Flexible work hours

Professional development opportunities

Qualifications

• Bachelor’s degree or equivalent combination of education and experience.
• Two years of experience in a relevant field.

Responsibilities

• Provide academic and personal counseling for middle and high school students.
• Manage recruitment efforts and program activities at various locations.
• Coordinate activities of mentors and tutors for effective program delivery.

Skills

Excellent oral and written communication skills

Excellent organizational and time management skills

High proficiency in Microsoft Office applications

Sensitivity to diverse student populations

Education

Bachelor’s degree or equivalent

Tools

Microsoft Office Suite

Qualtrics

Salesforce

Zoom

WebEx

Canvas

Job description

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Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Coordinator I (Counselor) to provide academic and career counseling services for 6th – 12th grade New Brunswick Public School ( NBPS ) students under the NJ GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) Program. The mission is to guide middle school and high school students on the path to college and provide tools for academic success.

Among the key duties of the position are the following:

• Serves as the primary provider of counseling services within the GEAR UP program.
• Leads and organizes recruitment efforts and program activities on the Rutgers University – NB campus, as well as offsite at New Brunswick Public Schools and in the surrounding community.
• Provides academic and personal counseling, assistance with college applications and scholarships, mentoring, college tours, financial aid information workshops, and cultural and educational field trips.
• Schedules and coordinates the activities of mentors and tutors to ensure effective program delivery.
• Manages the GEAR UP data management system to maintain accurate records of counseling services provided to participants.
• Bachelor’s degree or an equivalent combination of education and/or experience.
• Two (2) years of experience.

Certifications/Licenses

• A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.

Required Knowledge, Skills, and Abilities

• Excellent oral and written communication skills and attention to detail.
• Excellent organizational and time management skills.
• High proficiency in Microsoft Office applications.
• High degree of professionalism and confidentiality strict adherence to FERPA regulations when handling sensitive data.
• Demonstrated sensitivity to, and understanding of, diverse student populations.

Preferred Qualifications

• Bilingual in English and Spanish.
• One year (1) of professional experience working in an urban K-12 educational setting.
• Use of Microsoft Office Suite, Qualtrics, Cornerstone/Marketplace, HCM , Zoom, WebEx, ROCS , Canvas and any other university learning management systems as needed.
• Use of Salesforce data management system administered through Office of Secretary of Higher Education.

Physical Demands and Work Environment

• This position requires frequent travel to partner schools in New Brunswick.
• Must have flexibility to work occasional evenings and weekends.

Special Conditions

• This position is contingent upon continued funding beyond the current grant cycle.

Posting Number

Posting Number 25ST0424

Posting Open Date

Posting Open Date 03/04/2025

Special Instructions to Applicants

Regional Campus

Home Location Campus

Home Location Campus College Ave (RU-New Brunswick)

City

State

State NJ

Position Information Recruitment/Posting Title Program Coordinator I (Counselor) Job Category URA-AFT Administrative Department Provost & EVC for Academic Affairs Overview Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.
For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities. Posting Summary Rutgers, The State University of New Jersey, is seeking a Program Coordinator I (Counselor) to provide academic and career counseling services for 6th – 12th grade New Brunswick Public School ( NBPS ) students under the NJ GEAR UP (Gaining Early Awareness and Readiness for Undergraduate Programs) Program. The mission is to guide middle school and high school students on the path to college and provide tools for academic success.

Among the key duties of the position are the following:

• Serves as the primary provider of counseling services within the GEAR UP program.
• Leads and organizes recruitment efforts and program activities on the Rutgers University – NB campus, as well as offsite at New Brunswick Public Schools and in the surrounding community.
• Provides academic and personal counseling, assistance with college applications and scholarships, mentoring, college tours, financial aid information workshops, and cultural and educational field trips.
• Schedules and coordinates the activities of mentors and tutors to ensure effective program delivery.
• Manages the GEAR UP data management system to maintain accurate records of counseling services provided to participants.

Position Status Full Time Hours Per Week Daily Work Shift Day Work Arrangement FLSA Nonexempt Grade 04 Position Salary Annual Minimum Salary 57356.00 Annual Mid Range Salary 71372.00 Annual Maximum Salary 85388.00 Standard Hours 37.50 Union Description URA-AFT Administrative Payroll Designation PeopleSoft Benefits Rutgers offers a comprehensive benefit program to eligible employees. For details, please go to http://uhr.rutgers.edu/benefits/benefits-overview . Seniority Unit Terms of Appointment Staff - 12 month Position Pension Eligibility ABP Qualifications Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or experience.
• Two (2) years of experience.

Certifications/Licenses

• A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.

Required Knowledge, Skills, and Abilities

• Excellent oral and written communication skills and attention to detail.
• Excellent organizational and time management skills.
• High proficiency in Microsoft Office applications.
• High degree of professionalism and confidentiality strict adherence to FERPA regulations when handling sensitive data.
• Demonstrated sensitivity to, and understanding of, diverse student populations.

Preferred Qualifications

• Bilingual in English and Spanish.
• One year (1) of professional experience working in an urban K-12 educational setting.

Equipment Utilized

• Use of Microsoft Office Suite, Qualtrics, Cornerstone/Marketplace, HCM , Zoom, WebEx, ROCS , Canvas and any other university learning management systems as needed.
• Use of Salesforce data management system administered through Office of Secretary of Higher Education.

Physical Demands and Work Environment

• This position requires frequent travel to partner schools in New Brunswick.
• Must have flexibility to work occasional evenings and weekends.

Special Conditions

• This position is contingent upon continued funding beyond the current grant cycle.

Posting Details Posting Number 25ST0424 Posting Open Date 03/04/2025 Special Instructions to Applicants Regional Campus Rutgers University-New Brunswick Home Location Campus College Ave (RU-New Brunswick) City New Brunswick State NJ Location Details Pre-employment Screenings All offers of employment are contingent upon successful completion of all pre-employment screenings. Immunization Requirements

Under Policy 100.3.1 Immunization Policy for Covered Individuals , if employment will commence during Flu Season, Rutgers University may require certain prospective employees to provide proof that they are vaccinated against Seasonal Influenza for the current Flu Season, unless the University has granted the individual a medical or religious exemption. Additional infection control and safety policies may apply. Prospective employees should speak with their hiring manager to determine which policies apply to the role or position for which they are applying. Failure to provide proof of vaccination for any required vaccines or obtain a medical or religious exemption from the University will result in rescission of a candidate’s offer of employment or disciplinary action up to and including termination.

Affirmative Action/Equal Employment Opportunity Statement It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement at the following web address: http://uhr.rutgers.edu/non-discrimination-statement

Supplemental Questions

Required fields are indicated with an asterisk (*).

• * Do you have a Bachelor’s degree or an equivalent combination of education and/or experience?
  • Yes
  • No
• * Do you have at least two (2) years of experience?
  • Yes
  • No

Required Documents

Resume/CV

Cover Letter/Letter of Application

List of Professional References (contact Info)

Optional Documents

It is university policy to provide equal employment opportunity to all its employees and applicants for employment regardless of their race, creed, color, national origin, age, ancestry, nationality, marital or domestic partnership or civil union status, sex, pregnancy, gender identity or expression, disability status, liability for military service, protected veteran status, affectional or sexual orientation, atypical cellular or blood trait, genetic information (including the refusal to submit to genetic testing), or any other category protected by law. As an institution, we value diversity of background and opinion, and prohibit discrimination or harassment on the basis of any legally protected class in the areas of hiring, recruitment, promotion, transfer, demotion, training, compensation, pay, fringe benefits, layoff, termination or any other terms and conditions of employment. For additional information please see the Non-Discrimination Statement .

In compliance with the Americans with Disabilities Act (ADA) and the New Jersey Law Against Discrimination (NJLAD), if you have a disability and would like to request an accommodation with regard to your access to and/or your participation in the application and selection processes (for example, the online application process or interviews), please call 848-932-4444 or e-mail us .

Rutgers University is an equal access/equal opportunity institution. If you have trouble accessing this page because of a disability, please contact us at 732.745.7378 or via email at [e-mail] .

For technical assistance with the applicant tracking system (login, filling out your application, resetting your password, etc.) please contact the ROCS Help Desk at 848-932-4444 or [e-mail] .

To learn more about Rutgers University’s commitment to diversity and inclusion on its campuses, click here .