Program Assistant (Temporary), School of Manufacturing and Automation

NAIT (Northern Alberta Institute of Technology); Edmonton; On-site; CAD 48,000 - 62,000; Full time

Benefits offered by this job

Comprehensive benefits

Job summary

NAIT in Edmonton is seeking a Program Assistant to provide administrative support to the Academic Chair and Associate Chairs, helping daily academic activities run smoothly and efficiently.

The role collaborates with instructors, technicians, and cross-campus teams to maintain records, prepare materials, and support enrolment activities. It is a temporary position extending to 2027 with potential for extension.

Qualifications

• Completion of Grade Twelve is required.
• Diploma in Business or Office Administration or related discipline is required.
• Experience in an administrative role is required.
• Experience with PeopleSoft Campus Solutions is an asset.
• Credentials earned outside Canada should be evaluated for Canadian equivalency.

Responsibilities

• Prepare office correspondence and data reports using Microsoft Office Suite and program software.
• Assist the Industrial Automation & Design programs in coordinating and completing projects.
• Provide administrative support for standing program and school meetings.
• Manage and maintain program records (electronic and paper).
• Create, review, and revise program materials; prepare reports and documents as requested.
• Support student selection and enrolment management using Campus Solutions.
• Assist with annual compliance tasks for program accreditation.
• Plan and organize school and program-specific events.
• Program/school responsibilities as assigned.
• General office administration and front desk duties including equipment servicing.

Skills

Organizational skills

Self-starter

Teamwork

Problem solving

Willingness to learn

Adaptability

Tech curiosity

Lifting up to 11 kg

Education

Grade 12 completion

Diploma in Business or Office Administration

Administrative experience

Campus Solutions experience (asset)

Tools

PeopleSoft Campus Solutions

Job description

Ready to start your next chapter with NAIT?
At NAIT, we’re passionate about building a team of talented, dedicated professionals who share our commitment to excellence and innovation. Your skills and experience can shape the future of education and make a real impact in our community.

If this opportunity feels like the right fit for you, we encourage you to apply and join us in creating a brighter future – together.

Important Application Deadline Notice

Applications must be submitted by 11:59pm MST on the day before the posting end date shown above, as Workday automatically closes postings at that time.

Internal NAIT Employees

Current NAIT employees are welcome to apply for this opportunity. To be considered, please submit your application through the NAIT Jobs Hub rather than the external career site.

About The Opportunity

Please Note: This is a temporary opportunity, ending on or before June 25, 2027, with the possibility of extension.

The Program Assistant is a key support position to help ensure program operations run smoothly and helps create a positive atmosphere to enhance a collaborative environment for staff and students.

This position reports to the Academic Strategy Operations Manager/Administrative Team Lead and primarily provides administrative supports to the Academic Chair and Associate Chairs with their daily academic activities to ensure the smooth and efficient operation of the program(s)’ administrative functions.

The Program Assistant also works closely with Program Instructors, Technicians/Technologists as well as with cross campus support and service areas such as Student Advising, and the Registrar’s Office.

Key Responsibilities

• Prepare office correspondence and data reports using Microsoft Office Suite, electronic mail system, and/or to program-specific software.
• Assist the Industrial Automation & Design programs in coordinating and completing projects.
• Provide administrative support for standing program and school meetings.
• Manage and maintain program records (electronic and paper)
• Create, review, and revise program materials; prepare reports and documents as requested.
• Support student selection and enrolment management strategies using Campus Solutions
• Assist with annual tasks for compliance requirements for program accreditation.
• Plan and organize school and program-specific events.
• Program/school responsibilities as assigned.
• General office administration and front desk duties including arranging office equipment servicing (i.e. scantrons, printers/photocopiers).

Skills & Abilities

• Strong Organizational Skills: Exhibit effective time management, prioritization, attention to detail, and organizational skills. Advanced Microsoft Office Suite product knowledge is required.
• Self-Starter: Proactive with a strong sense of ownership; identifies opportunities and drives improvements.
• Team Player: Collaborate effectively with cross-functional teams. Be an outward-facing representative of our programs, fostering positive relationships with staff, students and, and stakeholders.
• Effective Problem-Solving Skills: Demonstrate the ability to analyze and solve complex challenges.
• Willingness to Learn: Embrace the opportunity to constantly expand your knowledge base through continuous learning and attend training sessions and workshops to enhance your skills.
• Adaptability: Be ready to pivot daily and take on new challenges with the team.
• Technology Curiosity: Brings a genuine curiosity about technology, with an eagerness to explore, learn, and evolve alongside new tools.
• Ability to lift up to 11 kg (25 lbs)

Qualifications

• Completion of Grade Twelve
• Diploma in Business or Office Administration or other related discipline.
• Experience in an administrative role
• Experience with PeopleSoft Student Administration (Campus Solutions) would be an asset.
• An equivalent combination of education and experience may be considered.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services (WES), International Qualifications Assessment Service (IQAS) or the Comparative Education Services (CES).

Classification – Administrative Support IV

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Remuneration

Refer to salary range noted on this posting, plus a comprehensive benefits package.

The compensation range for this job posting is : $48,360.93 - $62,439.18

Applicants with education credentials earned outside of Canada should have their credentials evaluated by a recognized agency in Canada - Foreign Credential Validation against Canadian Standards - Canada.ca.

NAIT is committed to a transparent, fair, and human-centered hiring experience. All candidates are assessed directly by our recruitment and hiring teams.

About NAIT

We are known as one of Alberta’s top employers. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. For eligible positions, we offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, eligible employees receive paid time off between Christmas and New Year’s.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering a safe environment that supports equity and cultivates inclusion through our Centre for Community and Belonging (CCB). We are a proud partner of the Canadian Centre for Diversity and Inclusion. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any assistance or accommodations please connect with us at [e-mail].