Program Assistant III

City of Vancouver - CA; Vancouver; On-site; CAD 30,000 - 60,000; Full time

Job summary

The City of Vancouver is seeking a Program Assistant III to coordinate recreation programming and oversee activities. This role involves planning, supervising staff, and ensuring the smooth operation of programs for seniors and special events. Candidates should possess a diploma in recreation and First Aid Certification, along with strong leadership and organizational skills.

Qualifications

• Completion of an approved diploma course in recreation and some related experience.
• First Aid Certification (Emergency First Aid with CPR C and AED).

Responsibilities

• Coordinates delivery of fitness centre and rentals.
• Monitors programs to ensure smooth operation.
• Supervises Program Assistant I or II positions.

Skills

Knowledge of safety practices

Program leadership

Office practices

Basic marketing strategies

Ability to maintain records

Education

Approved diploma course in recreation

First Aid Certification

Tools

ActiveNet

Word

Excel

Publisher

Job description

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Located on the traditional, ancestral and unceded lands of the xʷməθkʷəy̓əm (Musqueam), Sḵwx̱wú7mesh (Squamish), and səlilwətaɬ (Tsleil-Waututh) Peoples, Vancouver has a commitment to becoming a City of Reconciliation. Vancouver consistently ranks as one of the world’s most liveable and environmentally sustainable cities . Named among Canada's Top 100 Employers, BC's Top Employers, and Canada's Greenest Employers, the City of Vancouver seeks colleagues who can help shape and embody our core commitments to sustainability, reconciliation, equity and outstanding quality of life for all residents.

Consider joining our committed team of staff and being part of an innovative, inclusive and engaging workplace. Working at the City of Vancouver and within the public service can be a rewarding career where you play a key role in ensuring impartial and equitable access to services, upholding ethical governance, and addressing the needs of citizens with integrity and dedication.

Main Purpose and Function
The Program Assistant III works independently or within a team of staff in planning and implementing a component of a program or service area(s) under the direction of a supervisor. This is routine and introductory recreation programming work assisting a Recreation Programmer II in overseeing a segment of a program area.The position coordinates and participates in the operation of seniors and special events, rentals, and monitors activity areas to ensure the program or activities are running smoothly and performs a variety of clerical duties related to the work.

Specific Duties and Responsibilities

• Coordinates the delivery of a fitness centre, rentals, programs and participates in the planning of programs
• Monitors programs and activity areas to ensure that the programs or activities are running smoothly
• Plans, assigns, reviews and supervises one or more Program Assistant I or II positions.
• Prepares and maintains records related to assigned programs and activities
• Enforces rules and regulations and deals consistently and tactfully with groups or individuals who fail to observe these
• Provides information regarding programs, activities and facilities to interested groups and individuals
• Assists in developing supply requests and submits maintenance and repair requests to the supervisor
• Performs related work as required
• Supervises volunteers and other support staff.

Qualifications

Education and Experience:

• Completion of an approved diploma course in recreation and some related experience; or an equivalent combination of training and experience.
• First Aid Certification (at minimum Emergency First Aid with CPR C and AED)

Knowledge, Skills and Abilities

• Sound knowledge of the safety practices, policies, regulations and rules applicable to the work performed
• Some knowledge of the philosophy and objectives of recreational programs and activities as related to the work performed
• Working knowledge of the fundamentals of program leadership and development.
• Knowledge of office practices and procedures including experience using ActiveNet, Word, Excel and Publisher.
• Knowledge of basic marketing and advertising strategies
• Ability to coordinate, deliver and participate in various special events and oversee activities and programs offered in an assigned area
• Ability to plan, assign, review and supervise the work of others
• Ability to maintain control and exercise discipline with tact and consistency
• Ability to maintain records and perform a variety of routine clerical tasks related to the work performed
• Experience in monitoring a budget and preparation of financial reports
• Ability to establish and maintain effective working relationships with a variety of internal and external customers

A Police Record Check is a requirement of this position. A clearance requires the absence of any criminal charges or convictions related to this position.

Drivers License and Record Checks

• Driver’s License for Province of British Columbia is required, as applicable
• Candidates must attach the following records and satisfy the City’s driving requirements to be considered for this role:
  • Copy of your five-year ICBC Commercial Driver’s Abstract (N Print) directly from ICBC dated within 14 days of this posting
  • Copy of your five-year ICBC Driver’s Claims History directly from ICBC within 14 days of this posting
  • If you have less than five years driving experience in BC, a request must be made for out of province/country abstract and claims history

Business Unit/Department:Board of Parks & Recreation (1400)

Affiliation:CUPE 15 Parks

Position Start Date: June, 2025

Salary Information: Pay Grade GR-016: $30.41to $35.72per hour

Application Close: May 30, 2025

At the City of Vancouver, we are committed to recruiting a diverse workforce that represents the community we so proudly serve. Indigenous peoples, people of colour, 2SLGBTQ+ persons including all gendersand persons with disabilities are encouraged to apply. Accommodations will be provided upon request during the selection process.Learn more aboutour commitment to diversity and inclusion .

Before you click Apply now

Once you start your application you can save your work and leave the applications page, however please remember to submit your profile to the specific job requisition before the posting closing date.

In addition to uploading your cover letter and resume, part of the application process may include answering application questions related to the preferred requirements of the role which may take approx. 5-10 minutes. Cover letters should express interest and highlight additional information relevant to the position and resumes should include a summary of skills and experience related to the position.